Shameer Karim

Experience

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  Larsen & Toubro

  Nov 2012 - Nov 2014

  Administrative Assistant / Document Controller

  • Responsible for coordinating with all departments of the company in order to assure that all documents are kept in the right place and in the right department file archive.• Responsible for controlling all documentation related activities in a project.• Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date.• Support and coordinates with discipline with administration and control• Assist the Admin manager for all the Administrative activities• Administrative support staff.• Maintaining a tracking facility to enable documents to be updated easily.• Responsible for maintaining hard copy information.• Provide advice on procedures of issue and methods in accessing the system• Preparation of Report through V Look up.• Perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments.• Responsible for file validation and document controlling. Before submitting a document, a document or file must first be checked and approved.• Effectively follow the company’s standard operating procedures in submissions of documents. Standard document submissions must take• Submitting corporate documents punctually and with quality. Documents with poor quality may lead to further an operational problem that is why it is important to submit each document with standard quality.• Ensures that all documents have no errors in filenames, submissions, etc before submitting it to the nest department to avoid confusion.• Typing documents and distributing memos.• Supervising the work of office juniors and assigning work for them.• Handling incoming / outgoing calls, correspondence and filing.• Organizing business travel, itineraries, and accommodation for managers.• Updating & maintain the holiday, absence and training records of staff.• Creating and modifying documents using Microsoft Office عرض أقل

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  Al Jaber Engineering W.L.L

  Feb 2015 - Jan 2016

  Document Controller

  • Responsible for the overall control and administration of the Group’s document management system (DMS), quality assurance and quality control (QA/QC) coordination• Responsible for all controlled Quality documents related to the Project are maintained to the latest issue• Verify the last revision drawings, submittals, etc. and distributed to all locations and involved parties concerned including sub-contractors.Preparation of all obsolete documents shall be withdrawn and stamped ‘Superseded’ if retained for record purposesControl & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings and related documents• Responsibilities include record keeping, all documents such as specification procedures, inspection schedule and records, surveillance report, inspection release notice and quality records book with numbering system according to project filing procedure.• Preparation of all documents based on the quality procedures for internal and external audit. Transmittal of drawings, quality procedures, related documentation to the concerned contractors, departments, vendors and client.• Control of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report, Technical queries, Material Request, and other miscellaneous project contract documents.• Preparing and update of various logs and registers.• Maintaining a tracking facility to enable documents to be updated easily.• Responsible for distribution documentation to engineering and production departments.• Responsible for sorting files and documentation Data entry experience with Windows and PC computers. عرض أقل

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  Challenger Trading and Contracting

  Feb 2016 - May 2017

  Document Controller

  • Reports to the Project Manager.• Compile and Maintain document control records and related files.• Release blueprints, drawing & engineering documents to projects and other operating departments.• Examine documents such as blueprints, drawings change orders and specification to verify completeness and accuracy of data.• Consult with document originators or engineering liaison personal to resolve discrepancies and modify required changes to documents.• Post changes to computerized and manual control records, release documents, and notify concerned departments.• Prepare report and memorandum.• Prepare and submit Documents such as Site inspection request, Material inspection request Material Approval request, Material Delivery Request, Method Statement, etc. to consultant.• Maintain, review and update information pertaining to work permits, work-front clearance and other such received through correspondence to the project management team.• Prepare daily, weekly and monthly report and submit to consultant.• Maintain Excel Log sheet for all Incoming and outgoing documents. • Attend weekly progress meeting and prepare minute of meeting.• Responsible for controlling all documentation related activities in a project. عرض أقل

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  Ramaco Trading & Contracting

  May 2017 - now

  Document Controller