Silvia Oliveira

Experience

• 

  Mahle

  Jun 2002 - Jan 2007

  Bilingual Secretary

  - Assistance and assistance to the manager and engineering team for the application of bearings.- Agenda management, including scheduling meetings, trips, appointments and events.- Prepare reports, presentations and materials according to the manager's needs.- Organization and archiving of documents, keeping them updated and in chronological order.- Email inbox management, filtering and prioritizing important messages.- Improved communication between the team and manager, having more assertive communication. Show less

• 

  Avon Cosmetics

  Nov 2007 - Jun 2009

  Bilingual Secretary

  - Assistance and advice to two “Contact Center” directors and three marketing managers.- Preparation of e-mails, letters, memos and reports in Portuguese and in a foreign language.- Service and reception of distinguished visitors and negotiation with international partners.- Translation of texts, presentations and conversations during international meetings and/or events.- Agenda management, including scheduling meetings, trips, appointments and events.- Organization and archiving of documents, keeping them updated and in chronological order.- Email inbox management, filtering and prioritizing important messages.- Building and maintaining positive relationships with customers, suppliers and partners.- Organization of quarterly events with room rental, catering, coffee breaks, accommodation and transportation of participants. Show less

• 

  Solae do Brasil Ind. e Com. de Alimentos Ltda

  Apr 2010 - Jan 2013

  Full Executive Assistant

  - Support for two sales and marketing directors, helping to organize activities.- Organization and scheduling of appointments, meetings and visits for directors.- Email inbox management, filtering and prioritizing important messages.- Prepare reports, presentations and materials according to the directors' needs.- Building and maintaining positive relationships with customers, suppliers and partners.- Responsible for paying and organizing internal and external events for the 2 areas.- National and international travel planning for groups of up to 40 people. Show less

• 

  DuPont

  Jan 2013 - Mar 2024

  Full Executive Assistant

  - Organization and scheduling of appointments, meetings and trips for executives.- Email inbox management, filtering and prioritizing important messages.- Interface between internal departments to align information and actions/improvements.- Prepare reports, presentations and materials according to executives' needs.- Building and maintaining positive relationships with customers, suppliers and partners.- Support to the Latin American marketing manager, teams and sales director (100 people).- Execution of purchases of specific materials, focusing on quality, cost and deadline/delivery.- Contact/negotiation with suppliers, to deal with values, deadlines and conditions/payments.- Responsible for reserving meeting rooms and hiring external services if necessary.- Receiving, checking and posting invoices in the company's internal system.- Creation of spreadsheets for internal control, making the search for information 100% easier.- Two awards of US$150.00, for excellence in the work provided to assist foreign executives in Brazil.- Participation in the DuPont do Brasil and Dow Química merger project, checking billing data for all DuPont customers and suppliers. Show less

• 

  Sinch

  Oct 2024 - now

  Secretária Executiva

  Empresa Multinacional de Mensageria, SMS, RCS.