Vanessa Wong

Experience

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  Arrow Asia Pac Ltd

  Feb 2003 - Sept 2007

  Senior Secretary

  2003-4: Sr Secretary to Vice President – Regional Human Resources (Australian):-•Expatriate Management•Schedule candidates interviews•Hand travel arrangement and process expenses reimbursement•Liaise with offices in USA, China, Taiwan, Singapore, India, Australia & Korea on various assignments•Handle logistics on Regional and Global meeting, about 30-70No.•Consolidate 360-degree feedback of all senior executives for President of Arrow Asia Pac•Handle logistics on annual incentive program - overseas tours: about 50-70 staff2004-6:Sr Secretary to Vice President – Organisational Development and Communication (British):-•Update executive profiles on Global Human Resources Information System•Generate report from HRIS for succession and promotion planning•Liaise with Training and Development consultants on printing teaching materials•Work across Asia Pacific offices on webcasting presentation materials, conference call scheduling, and resources logistics•Edit internal weekly newspaper2006-7: Sr Secretary to VP - Information Technology (Hongkong Chinese)•Travel management•Logistics managment on ERP•Generate utilisation report Show less

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  PwC

  Oct 2007 - Jan 2011

  Deputy Manager (HR and Operations)

  Serves as a liaison among GCMG Line Managers/Business Leaders, HK-CN Human Resources/Global Mobility, Global Human Resources. Key scopes are: •recruiting resources with right skill-set and mind-set to align with GCMG business goals and culture•providing manpower analysis/projection and revenue forecasting on monthly basis•monitoring staff and business performance to meet with fiscal year budget revenues and providing corrective measures to Leadership where appropriate•compiling annual client revenue budget Show less

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  Chelsea Homes

  Mar 2011 - Aug 2011

  Personal Assistant
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  MoneySwap

  Jan 2012 - Oct 2013

  Executive Assistant to CEO

  Serves as an extension of CEO (Canadian) - which includes but is not limited to:•Calendar and travel management•Disseminate message to all staff in the region on behalf of CEO•Perform marketing research•Minutes taking•SharePoint (Microsoft products collaboration platform) Administrator•Maintain company website, post press release and update business initiatives with PR agency in London•Edit job description, post it on job posting boards, shortlisted candidates for HK, London and Australia offices and facilitate recruitment process for executives team•Conduct new joiner on-boarding orientation•Deliver IT application training across the region•Organise company strategic meeting off-site Show less

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  Tcc global

  Oct 2013 - Mar 2014

  Global Assistant to Chief Operations Officer

  Serve as Global Executive Assistant, mainly focus in EMEA, USA and Canada.

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  G4S

  Dec 2014 - Dec 2018

  Personal Assistant to Regional President - Cash Solutions, APAC, Middle East and India

  Assist Executive Committee to run sales, business development and corporate strategy in APAC and Middle East:- APAC includes ANZ, Papua New Guinea, Japan, India, Bangladesh, China, Thailand, Singapore, Indonesia and - Middle East includes Saudi Arabia, Lebanon, Dubai, Oman, Bahrain, Kuwait and JordanJob scopes include:• Provided business and administrative support to Regional President, Regional Sales Operations Director and Regional General APAC Counsel.• Arranged domestic and international travel arrangement, meetings, appointment, expenses and general calendar for Regional President• Prepared expense reports• Office procurement such as A4 paper, computer accessories through Navision (internal procurement system) • Feedback comment in writing to AMEX - Client General Manager for Regional President• Managed the Executives' calendars to prioritize meetings and reschedule when in conflict• Provided on-going project management support to Regional Sales Operations Director• Designed, planned and managed on/offsite events for the executive team with deadline pressures• Handled office petty cash ie verified expenses and arranged top-up with Finance Show less

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  Insilico Medicine

  Apr 2019 - Sept 2019

  Office Manager/Executive Assistant

  Office administrationHuman Resources (Talent Acquisition, Compensation and Benefits)Operations ManagementFinance and accountingMarketing for customer giveawaysTravel logistics and event managementCalendar ManagementExpatriate ManagementCommunicationsClients' point of contact

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  Mighty Oaks Foundation

  Oct 2022 - May 2024

  Office Manager

  Accounting:Apart from advisory role of accounting system, below duties are performed:Posting ledgers,Perform bank reconciliation and month-end closingInvoicing,Compiling management accounts for Founder.Human Resources:Advisory role on recruiting, team restructuring and organisational climate,Handle talent acquisition end-to-end processing, Payroll administration,Leave Administration, Oversee and manage medical Benefits, MPF, Develop and implement Performance Evaluation process,Develop a compensation and reward system;Manage employee relationships and engagement;Handle employee grievances.Company Secretary:Handle company secretarial document with Company Secretary;Liaise with Board of Directors on documentation eg resignation, appointment etcWork with bank relationship manager to update change of board of directors on the banking system.Administration:All kinds of office management but not limited to - IT support on computers/printers/network/subscribe software applications;Insurance management - office, labour and public liabilityLiaisie with Landlord and Building Management Office,Petty cash management,Organise cleaning lady's schedule,Order stationery and office supplies;Introduce our service to walk in visitors. Show less