Hazel Bixby

Experience

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  Woods Mill Orthopedics Ltd

  Jul 2002 - Dec 2011

  Medical Transcriptionist

  In my earlier career, I worked on contract as a Medical Transcriptionist for this busy, multi-physician medical office. I transcribed office visits using eClinicalWorks and MS Word, edited and reviewed documents for accuracy, and loaded them onto server upon completion.Key Contributions:• Transcribed monthly meeting minutes, prepared medical evaluation correspondence for attorneys, and faxed and emailed emergent transcribed records as requested. • Maintained office records, ordered supplies, and managed billing information in support of smooth daily workflow. Show less

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  NetEffects

  Dec 2011 - Jul 2020

  In 2016, I was promoted to oversee the end-to-end onboarding process for all new-hire employees at NetEffects. I reviewed initial new-hire data for accuracy, and ordered and processed I-9s, drug tests, background checks, credit checks, and fingerprinting. I also conducted in-office and remote orientations, and followed-up with new hires through the entire onboarding process. I supervised an Administrative Assistant, and reported directly to the CFO. Key Contributions:• Recognized with “Exceptional Service Award” by 1904Labs for providing business-critical back office support during its start-up and growth phases as wholly owned subsidiary of NetEffects. • Played integral role in working with software vendor to create and roll-out new customized onboarding system, HotDocs, for use in onboarding W2 and 1099 consultants and subcontractors. • Led successful system migration to new JobDiva ATS in 2020, and utilized system to send out onboarding paperwork to employees and clients and to manage and track documents through coding and uploading. • Ensured all mandatory paperwork was completed in adherence to company and client requirements, including voided checks, W4s & W9s, certificates of insurance, diversity certifications, and subcontractor agreements.• Utilized ADP Workforce Now to run reports, verify employment, and check pay records, and benefits information. • Collaborated with Immigration Department to review and ensure validity of foreign national documents.• Led efforts to ensure new-hire employees felt at ease while starting their new positions.• Generated weekly management reports on all hires and terms & rate changes. • Achieved 100% compliance ratings on all client onboarding process audits. • Drove successful onboarding of 600 of new-hire employees. Show less During this time frame, I served in a dual support role, and collaborated with the HR Manager to conduct in-office and remote orientations and explain contract verbiage, benefits, and client requirements. I uploaded client documents into the Vendor Management System, assembled onboarding paperwork, entered new-hire data into TempWizard billing system, conducted I-9/E-Verify process, and initiated background, drug test, and credit checks. I also delivered back-up accounting support, such as client invoicing and preparing consultant timesheets and reports for payroll processing. Key Contributions:• Managed all onboarding document changes in onboarding system, Ghostfill; partnered with software vendor to ensure updates were completed as per client’s specifications. • Compiled offboarding instructions for all terminated employees, including PTO balance, benefit instructions, and additional offboarding information. • Reviewed new and revised client master service agreements for onboarding, and bill/pay requirements, and set-up all requisite documentation and onboarding processes. • Collaborated directly with subcontractor firms to track and collect certificates of insurance. Show less In my initial role at NetEffects, I served as the front-desk face of company, greeted visitors, fielded a multi-line phone system, managed office maintenance tasks, and oversaw office supply purchasing. I also distributed incoming mail, and sent FedEx, UPS, certified mail, and courier packages. Key Contributions: • Ensured office supplies were adequately stocked at all times and that all equipment was functioning properly; scheduled maintenance and repairs as necessary. • Served as back-up to HR Manager on in-office and remote new-hire orientations, generated weekly recruiting reports, orchestrated background checks, and assembled onboarding paperwork.• Formatted resumes based on diverse client criteria, and proofread resumes for grammatical errors and inconsistencies prior to sending to recruiting team for submission.• Printed and reviewed consultant timesheets from client websites, and entered timesheet data into payroll billing system. Show less

  • Onboarding Specialist

    Oct 2016 - Jul 2020

  • Human Resources & Accounting Assistant

    Oct 2013 - Oct 2016

  • Administrative Coordinator

    Dec 2011 - Oct 2013
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  Hackmann Lumber Co.

  May 2021 - Sept 2022

  HR Specialist/Accounting Clerk

  • On-site human resource representative for ninety-five on-site employees and fifteen off-site employees. • Serve as point of contact for HR and benefit related questions and help to educate employees on company benefits and resources. • Ensure adherence to company policies and procedures, and state and federal laws while keeping an elevated level of confidentiality and educating the employees and staff.• Compose and organize new hire packets for all levels of employees. o Onboard new hires while clarifying paperwork, answering questions, and ensuring proper completion and understanding of the new hire paperwork and benefits. o Track new hires for benefit effective date and handle enrollment process when eligible. • Function as benefits administrator, working closely with benefits broker to aid with enrollment and changes for new hires, existing employees, terminations, and billing discrepancies.• Download insurance bills from all carriers, manipulate data, and check for discrepancies prior to sending to accounts payable for payment.• Coordinate with sales team of five and various builders to reconcile POs/VPOs with company invoices to ensure accuracy in pricing and correct product delivery using multiple builder Sass tracking systems.• Learned multiple new builder systems and educated sales team on system changes.• Prepare lien waivers for builders while maintaining an elevated level of accuracy while matching with appropriate company invoices prior to giving to accounting for posting within our company Epicor ERP system.• Maintain Excel spreadsheets for company truck and forklift mileage, as well as gas mileage for government required reporting. • Monitor HR and Accounting inbox for HR, benefit, customers/builders, and system emails and act as necessary.• Prepare, maintain, and interpret various records, files, and reports. Show less

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  CPAs for Hire LLC

  Sept 2022 - now

  Office Manager

  • Responsible for and assist with the daily office functions of the Firm, including scanning and filing electronic documents• Assist with certain aspects of the Firm’s daily accounting, including processing receipts and disbursements• Scan and organize client documents as they come in, to be used for client accounting and tax preparation• Assist with updating and analyzing the Firm’s practice management software as new work comes in and needs to be assigned• Assist with client onboarding, including setup in various Firm software and online programs• Assist with maintaining highly detailed Excel documents• Assist with maintaining highly detailed Quickbooks Online client accounting• Perform data entry tasks into multiple, electronic systems and formats• Perform and assist Firm partners with projects and tasks as requested• Learn, use, and manage various software and online programs operated by the Firm• Manage and maintain supplies inventory• Work within and contribute to a positive, team environment Show less