Karin Fuchs

Experience

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  MCE - Management Centre Europe

  Feb 1989 - Jun 1992

  Assistant to the Manager, Marketing Communications

  The European Headquarters of the American Management Association International.Layout of promotion letters as well as all attachments;Responsible for preparation of monthly calendar of events and mailing to European press (typing in MultiMate Advantage, layout and print in Ventura);Checking layout and spelling (French and English) of publications;Responsible for stock maintenance of all envelopes and paper required for mailings;Stock maintenance of office supplies, administrative tasks (filing, typing, attribution of a budget for all invoices related to publication, ...). Show less

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  Philips

  Sept 1992 - Sept 1992

  Administrative Employee

  Interim mission.

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  Redisco for Brussels Interim

  Oct 1992 - Oct 1992

  Administrative Employee
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  BiCon

  Jan 1993 - Apr 1993

  Secretary of the Financial Director and the Project Director

  This temporary association, represented by several members of European and American companies, was formed in order to submit a contract to NATO.Typing and layout of all documents and contracts expected by NATO as well as internal documents;Responsible for handling of confidential and top secret documents as well as safes;Stock maintenance of all office supplies; administrative tasks (filing, correspondence, ...).

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  Relaitron SA-NV

  Mar 1994 - Aug 1999

  Secretary to Commercial Director/Delegates (Relaitron&Sambre-Veille) & Control-room Manager (Nomos)

  Typing and layout of estimates (copies, filing with plans, addition of documentation, mailing) - estimates book-keeping; stock maintenance of documentation to enclose with estimates;Typing and layout of internal notes and type documents (ex. intervention and iso procedures, price lists, general conditions, references list, using procedures of secret code cards, ...);Typing and layout as well as helping for conception of the new Nomos brochure;Responsible for scanning documents and brochures and files maintenance;Mailing secret code cards (typing, layout of letters and addition of procedures);Typing and layout of letters for the Commercial Director and Control-room Manager (reply to applications and claims, ...) and, practically, all letters of Nomos;Translations (French and English) of diverse documents for customers (contracts, manuals, letters, ...). Typing and layout of these documents;Binding of manuals and other internal documents;Administrative tasks (copies, filing, stamping letters, ...);(Tasks carried out for three subsidiaries of the Dalkia group namely Relaitron, Sambre-Veille and Nomos which is the telesurveillance centre). Show less

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  Bristol-Myers Squibb for Unique Interim

  Sept 1999 - Sept 1999

  Secretary of the Marketing Director
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  UCB for Unique Interim

  Jan 2000 - Feb 2000

  Secretary of the Expatriation Co-Ordinator
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  Nestlé Co-Ordination Centre - Nestlé Chilled Dairy Europe

  Jan 2004 - Jan 2005

  Administrative Assistant working for General Management of the Division

  Interim mission.Office Administration of the Department;Handle organisation of meetings and diary (booking meeting and hotel rooms, order drinks and meals, order taxis, organisation of dinners, ...);Handle samples deliveries;Stock maintenance of office supplies as well as for kitchenette;Administrative tasks (Handle material for arrival/departure of employees, order business cards, handle credit and rental cars cards, handle badges, typing mail and order forms, prepare expenses notes, control Visa cards invoices, handle file related to employees of the division, distribution of mail vouchers and payrolls, ...). Show less

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  Bouygues Belgium

  Jun 2006 - Jun 2006

  Administrative Assistant

  Interim mission.

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  Bristol-Myers Squibb

  Aug 2006 - May 2007

  Administrative support to GPV&E Team (book travels, registration to seminars and conferences, travel & expenses reports in SAP, meetings organisation, handling calendars, new hire follow-up, presentations, recording illness and holiday in intranet, ...);Training administration together with Training Associate (planning, organisation, invitations, presentations, ...);Trainings tracking ;Administrative support for sending PSUR to authorities;Transmission of SAE forms to US Headquarters and MHRA receipts to Drug Safety UK;Recruitment (fixing appointments for interviews, ...);Sending Express courriers;Order office supplies;Administrative tasks (phone, opening and distributing mail, ...). Show less

  • Administrative Assistant to GPV&E Team (Global Pharmacovigilance & Epidemiology)

    Oct 2006 - May 2007

  • Executive Assistant, Marketing, Virology HIV Division

    Aug 2006 - Sept 2006
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  Bouygues Belgium

  Sept 2006 - Oct 2006

  Administrative Assistant

  Interim mission.

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  UCB Pharma

  Jul 2007 - Jun 2014

  Administrative Assistant to Senior Director Finance Shared Services (BPO), Senior Director R2R Value Stream, Director Accounting & Reporting BeFraLux, Accounts Payable & Procurement Manager BeFraLux.Office Management :HSE "Champion" for building auto-evaluation (housekeeping, security, …) : Regular inspection/evaluation visits (+ action list and follow-up). Reporting of actions follow-up to project responsible for results presentation to Steering Committee;Security/evacuation responsible;Red Cross First-aid;Assistance to Building Reponsible : maintain housekeeping, cleanliness, tidiness, security and, when necessary, require intervention from the proper service. Sending communications to all staff based in the building;Stewardship for building and for technical matters;SPOC IT;Travel management;Handling of several Collaboration Sites and Intranet Pages;Administrative Tasks :Assistance to several Senior Directors, Directors, Managers and teams (handle mailboxes & calendars, organise travels);Update and publication of organisation charts for several departments;Finance Tasks :Handling of cheque requests, contact person with the bank for cash withdrawals;SPOC to answer Accounts Payable related questions from outsourcing company;Handling process related to reminding suppliers with good practice to bill and send invoices to the group;More details in attached CV, … Show less

  • Administrative Assistant to Senior Director Finance Shared Services and Team (and Office Management)

    Feb 2009 - Jun 2014

  • Administrative Assistant to Senior Director BM Technical Support (and Office Management)

    Mar 2008 - Feb 2009

  • Administrative Assistant to BMO Engineering Director

    Jan 2008 - Mar 2008

  • Administrative Assistant to Associate Director BMO Project Engineering

    Jul 2007 - Dec 2007
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  GSK Vaccines for Start People Interim

  Apr 2015 - Jul 2015

  Interim PA to Vice President Global Operations Belgium

  Interim mission started on 23/04/2015.Handling outlook calendars and mailboxes (planning meetings and meeting rooms, …);Organise travels (hotels, transports, taxis, expense notes…);Organisation charts;Order office supplies;Administrative tasks, ...

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  GSK Vaccines

  Jan 2017 - Jun 2019

  In 2017, Assistant to Director CQC Centre of Functional Expertise as well.Handling outlook calendars and mailboxes (planning meetings and meeting rooms, …);Handling headcounts/fees;Organise travels (hotels, transports, taxis, expense notes…);SPOC IT, HR and travel for the whole department ( about 250 persons);Organisation/flow charts;Create presentations;Administrative tasks, ...More details in attached CV, …

  • Assistant to Director BQC Biology and Raw Materials

    Jun 2016 - Jun 2019

  • Assistant to Director CQC Centre of Functional Expertise

    Jan 2017 - Dec 2017
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  GSK

  Jul 2020 - Jul 2022

  Replacement mission until end of July 2022.Home working.Since 1st June 2022, ad interim Assistant to Director, Head Clinical Readout Laboratories as well. Project and Team report to Office of the President.Home working. Remplacement mission.- Preparation of Master Batch Records (production files for Vaccines),- SPOC HR (Recruitment, contracts follow-up, ...),- Shopping carts creation, goods receipts,- ...

  • Ad interim Assistant to Vice-President, Head Clinical Laboratory Sciences (R&D)

    Dec 2021 - Jul 2022

  • Assistant to Head of Transformation Office and to Future Ready Organisation Team (GSK Vaccines)

    Apr 2021 - Dec 2021

  • Ad Interim Secretary, Production Filling Rotarix Vaccine

    Jul 2020 - Mar 2021
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  Open for a new challenge, home working (or hybrid : 1 or 2 days per week on site)

  Jul 2022 - Dec 2022

  Experienced Senior Assistant & Office Management

  As detailed in my profile, I have over 10 years of experience in the pharmaceutical industry (GSK Vaccines, UCB Pharma, Bristol-Myers Squibb). I am ready to take up a new challenge and I would like to take this opportunity to put the knowledge and skills acquired during my career at the service of my new employer and future colleagues.I am available, full time, home working (or hybrid : maximum 1 or 2 days per week on site), no consultancy nor self-employed. For accessibility reasons my job search is focused in Walloon Brabant and in Hainaut. If full remote, area might be extended (to almost the whole world ...). Show less

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  Mastercard

  Dec 2022 - now

  • Executive Assistant, Office of the President, Mastercard Europe

    Jan 2025 - now

  • Executive Assistant to SVP Public Sector Europe and to SVP Strategy & Business Excellence Europe

    Jul 2024 - now

  • Executive Assistant to SVP Public Sector Europe and to SVP Direct Services Europe

    Dec 2022 - Jul 2024