Lisa Thomas

Experience

• 

  Architectural Ent. Systems

  Oct 2000 - Jan 2005

  Office Manager

  • Prepared and issued purchase orders, monitored delivery and contacted vendors on merchandise received issues • Prepared quotes, bids, and contracts for clients and ensured correct client billing• Entering all contract change request with proper documentation• Compared vendor quotes to ensure the best pricing, purchased equipment per quotes and maintained installation schedules for merchandise• Collaborated with employees, agents and field reps to resolve issues• Managed and approved vendor invoices for payment, verified amounts and compliance with contracts• Responsible for employee recruiting, interviewing, training, and terminations as well as completing all new hire paperwork, on-boarding and orientation• Established and maintained human resource related employee files and confidentiality• Monitored budgets of $50,000 to $3 million on all works in progress and tracked all jobs to completion• Verified and approved expense reports• Developed and implemented a complete new billing, filing, and collections systems which increased A/R collections by 90% • Assisted in development of a new shipping and receiving system Show less

• 

  ConsolidatedGraphics

  Jun 2006 - Jun 2009

  Executive Assistant

  • Worked as assistant to EVP of Operations, VP of Real Estate, VP of Environmental and Safety Management, VP of Operations in addition to supporting 3 managers and the operations department• Maintained and coordinated EVP’s calendar, scheduled appointments, and coordinated travel• Maintained vendor relationships, reconciled invoices and negotiated contracts (Aramark, Staples, G&K, Kodak) • Managed and approved vendor invoices for payment including verifying amounts and compliance with Master Service Agreement contracts • Analyzed service contracts for 73 printing companies for accuracy, compliance and payment of over 2 million dollars quarterly• Organized meetings and conferences both on and offsite, prepared agendas and presentation materials, ordered catering, and reserved/confirmed guest accommodations • Liaison between senior management, employees, and customers to ensure proper lines of communications critical in addressing issues or problems and maintaining order• Coordinated and tracked approvals for all capital expenditure requisitions (CER’s) for 73 printing companies and maintained a purchasing database in Microsoft Access for all capital costs• Monitored and analyzed all budget expenditures for operations department • Maintained office supply inventory and approved orders for all corporate departments• Monitored and tracked vacation and sick day’s on department personnel• Systematically reviewed department files including contracts, vendor agreements, tax exempt certificates, and insurance liability forms • Reconciled and verified department personnel expense reports for supervisor approval and submission for payment Show less

• 

  Kroger

  Sept 2012 - Apr 2016

  Administrative Assistant

  During this period, I executed special projects assigned by my supervisors within set deadlines. I prepared weekly work schedules ensuring coverage for the store. I responded promptly to all inquiries to maintain high standards of customer service. I crafted correspondence, memos, presentations, and reports, and spearheaded special projects as needed.• Assisted recruiting manager with hiring process, scheduling interviews, assisting with new hire orientation, and creating job requisitions; Job fair assistance, pre-employment drug screening • New hire on-boarding, Verified I-9 documentation for completeness and accuracy, ensuring completion of employee appraisals and processed unemployment claims • Training administrator for store which included assessing needs for new and existing employees, creating and maintaining employee training records and informing employees about training opportunities including offsite and onsite computer based training• Assisted associates with questions concerning benefits, payroll, human resources policies and procedures • Administrator for HR Kronos software system which includes updating employee information, benefit changes, salaries, transfers and terminations• Performed all administrative functions for the store manager• Maintenance of regulatory agency correspondence, such as OSHA, Department of Agriculture and the City of Houston Health Department Show less

• 

  Houston Community College

  May 2016 - now

  • Coordinate and supervise directly or through the appropriate personnel all campus activities, as required.• Hire, train and evaluate campus staff.• Collaborate with District Facilities and Emergency Management departments to meet all HCC safety standards, City of Houston and State of Texas Higher Education Standards and Regulations.• Coordinate and collaborate on all major projects, including but not limited to, renovations and build-outs with district facilities department and contractors.• Serve as Safety Officer for sites, coordinating all ongoing training through the Director of Safety.• Coordinate requests/security issues with HCC Police.• Maximize classroom utilization in conjunction with district scheduling staff.• Assist and coordinate with Student Services disciplinary cases as needed.• Assist with and coordinate facility related student services activities through the Dean/Associate Dean of Student Success.• Provide oversight of shipping, receiving, and inventory control and mail services.• Supervise and evaluate Campus Managers’ staff, according to established college policies and procedures.• Coordinate maintenance and housekeeping needs with district personnel.• Coordinate room reservation/lease processes including room set-ups for events.• Coordinate with appropriate personnel all add, moves of furniture and equipment at location.• Assist the College Operations Officer in the preparation of the departmental budget; oversee and manage department budget. Show less Coordinate and supervise directly, or through the appropriate personnel, all campus activities, as required.Coordinate maintenance and housekeeping needs with district personnel.Establish and maintain a positive learning environment for administrators, faculty, staff and students of HCCS.Serve as Safety Officer for sites, coordinating all ongoing training through the Director of Safety.Coordinate security requests/issues with HCC Police.Maximize classroom utilization in conjunction with district scheduling staff.Assist with and coordinate facility related Student Services activities through the Dean/Associate Dean of Student Success.Provide oversight of shipping, receiving, inventory control and mail services.Supervise and evaluate Campus Manager’s staff, according to established college policies and procedures.Coordinate room reservation/lease processes including room set-ups for events.Coordinate with appropriate personnel all add, moves of furniture and equipment at location.Assist the College Operations Officer in the preparation of the departmental budget by providing feedback.Provide departmental reports as requested Show less • Developed and monitored the work schedules and assignments of the office support staff including work study and part timers• In charge of all campus move projects including departments, staff and faculty• Reviewed incoming documents and correspondence and disseminates to appropriate personnel and/or departments for action and/or further handling• Spearheaded inventory for whole campus as well as coordinating on campus moves • Prepared purchase orders and requisitions• Semester class scheduling; Meeting agendas and minutes• Assisted with open house registration, room reservations, PeopleSoft Sign in • Assisted with the implementation of new policies and procedures• Established and organize department files/records• Responded to special projects, frequently under deadline conditions • Planned, developed and coordinated social functions (breakfast, luncheons, dinners, receptions) to include post-event follow-up activities• Respond to student and community inquiries as they arise • Prepare contracts for lease rentals• Gather documents necessary to hire work-study staff • Prepare basic reports, such as budget, and employee reports, as directed by supervisor • Participate in the budget preparations for new budget recommendations• Schedule and oversee fire drills for all campus buildings Show less

  • Senior Campus Manager

    Oct 2022 - now

  • Campus Manager

    Sept 2021 - Jan 2023

  • Administrative Asst.

    May 2016 - Sept 2021