Hannah Ollenburger, PhD

Experience

• 

  Swarthmore College

  Aug 2006 - Jun 2009

  Senior Writing Associate

  • Principal Writing Associate in the Writing Center who served as a writing tutor and mentor for students learning how to compose and revise manuscripts in the natural and social sciences. Responsibilities included delivering guest lectures to introductory science classes about the proper composition of papers for peer review and publication. • Worked directly with students in assigned courses each semester to help develop their individual capacities as writers through one-on-one meetings. • Served weekly shifts in the Writing Center where all students had the opportunity to set up appointments to have their papers reviewed and discussed. • Designated a 'WA Mentor' Senior Year, which entailed training and preparing new Writing Associates for the tasks and requirements of the position. Show less

• 

  City University of New York

  Jun 2009 - Jun 2015

  Special Assistant to the Provost

  • Co-Organized and ran the Annual Hunter College Undergraduate Research Conference with 1,000+ attendees.• Co-Directed a National Science Foundation five-year fellowship for increasing BIPOC and first-generation student participation in undergraduate research in partnership with the Hunter College Provost and Office of the President.• Engaged 1000+ students per semester via compelling classroom discussion to boost student retention and learning.

• 

  Big Sky Insulations Inc

  Jun 2015 - Mar 2017

  Operations Coordinator

  • Streamlined Salesforce CRM management, reconciled budgets, tracked invoices and expenses, and managed travel calendars for executives.• Revamped the Company handbook and created monthly pitch and sales report decks for the President and Sales team.• Organized and facilitated regional AIA Certification and Continued Education workshops with 200+ attendees annually.

• 

  Montana State University-Bozeman

  Jan 2016 - Jul 2016

  Grant Writing Consultant

  • Contracted by Professor Jamie McEvoy to develop and co-author a proposal on Watershed Management and Climate Adaptation under a National Science Foundation Career Grant.

• 

  Future West

  Mar 2017 - Dec 2022

  Advancement & Operations Manager

  • Developed and led the Working Lands Initiative (WLI) to improve coexistence between rural communities and wildlife. Secured over $200,000 in funding to launch WLI’s three programs, effectively doubling the organizational budget.• Conducted 100+ qualitative interviews, researched, and authored The Atlas of Conflict Reduction: A Montana Field-Guide to Sharing Ranching Landscapes with Wildlife (Anthem Press, February 2022) on proven psychological strategies for achieving conservation outcomes.• Organized regional conferences, workshops, and meetings annually, managing logistics for over 300 attendees. Coordinated speakers, supervised travel arrangements, and executed marketing strategies.• Directed all organizational communications, including the administration of three social media channels (YouTube, Facebook, Instagram), a 2,000-person mailing listserv, and a 2,000-person CRM database (Little Green Light).• Oversaw administrative and operations support requirements of the Director, including assistance supervising the $450,000+ organizational budget, executing HR responsibilities, and managing a nine-person Board of Directors.• Secured fiscal sponsorship for Montanans for Safe Wildlife Passage in order to grow a statewide coalition of 14+ organizations' capacity for receiving private and public donations and grants. • Led the hiring and onboarding process to create a new position within Montanans for Safe Wildlife Passage and the search for a new Executive Director at Future West. Demonstrated a commitment to diversity, equity, and inclusivity.• Established and facilitated an interagency coalition with the Governor’s Office, Montana Fish Wildlife and Parks, and Montana Department of Transportation: the Montana Wildlife and Transportation Initiative. Organized a 250-person conference and co-authored a report on recommendations for how agencies can increase safety and connected habitat for wildlife on Montana’s highways. Show less

• 

  University of Montana

  Dec 2018 - Nov 2022

  Faculty Affiliate & NSF Grant Writing Consultant

  • Train and manage student interns on qualitative methods via hands-on fieldwork opportunities.• Serve on Doctoral Dissertation and Masters Advisory Committees as an external advisor.• Supervised professors, graduate students, and postdocs under a National Science Foundation seed grant to build a new multi-university research program and consortium evaluating the impacts of social and environmental change on rural communities.• Coordinated grant execution, including facilitating bi-annual retreats and monthly meetings, training graduate students on qualitative research methods, co-organizing data collection schedules, and collaborating on peer-reviewed publication composition. Show less

• 

  Convergence Center for Policy Resolution

  Dec 2022 - now

  Executive Operations & Communications:• Manage complex scheduling and coordination for the CEO & Senior Leadership Team• Draft high-level correspondence, gift acknowledgements, agendas, and status updates on behalf of leadership• Lead biweekly Staff and Senior Leadership Team meetings, preparing agendas and facilitating discussions• Prepare prospect briefs, talking points, and agendas for leadership’s meetings with funders, clients, the Board, and other high-priority stakeholders• Coordinate follow-up with key stakeholders on behalf of the CEO & EVP• Copy edit Programmatic, Development, and Communications documents as needed• Stay aligned with the CEO’s goals, priorities, workload, and ongoing projectsBoard of Directors Management:• Oversee membership, meeting schedules, and logistics for in-person and virtual Board meetings• Shape agendas, prepare Board packets, take minutes, and facilitate follow-up• Coordinate scheduling and agendas for Audit, Governance, and Fund Development subcommitteesBusiness Development:• Lead outreach to higher education, government, and private sector prospects to grow fee-for-service clients for the Convergence Learning Lab• Manage prospect scheduling, prepare agendas, track discussions, and ensure timely follow-upProspecting Research & Grant Writing/Proposal Development:• Identify institutional prospects and secure calls with funders for leadership• Draft and submit grant proposals to foundations• Mentor and train interns in nonprofit development best practicesGrant Reporting:• Oversee grant reporting to ensure deadlines and compliance with guidelines• Prepare comprehensive, impactful reports detailing project progress, outcomes, and financial accountability Show less Prospecting Research and Proposal Development:• Identified institutional prospects and created prospect briefs for team collaboration• Conducted outreach to secure meetings with institutional funders• Drafted proposals, LOIs, and grant reports for institutional, state, and federal fundingContent Generation and Copy Editing:• Researched and prepared materials, talking points, and briefs for internal and external audiences• Reviewed and edited Programmatic, Development, and Communications documents for accuracy• Drafted correspondence and status updates on behalf of senior leadershipGrant Reporting:• Prepared comprehensive grant reports highlighting project outcomes and financials• Communicated impact through compelling narratives to stakeholders and funders• Ensured timely submission of reports and compliance with funding guidelinesExecutive Support:• Managed complex scheduling for senior leadership• Prepared agendas and prospect briefs for leadership meetings Show less CEO Office Management:• Managed the CEO’s calendar, requests, etc.;• Facilitated weekly C-Suite Meetings and monthly Staff Meetings & Executive Meetings;• Kept abreast of CEO’s immediate and long-term goals, priorities, workload and projects;• Supported external relationships on behalf of CEO;• Scheduled, prepared materials and notes, and ensured follow-up for various stakeholdermeetings including Board of Directors & other meetings;Special Projects Management:• Managed internal and external special projects in coordination with other departmentsand/or organizations on behalf of the CEO. E.g., integrating bridgebuilding and National Service. Show less

  • Senior Manager of Executive Operations

    Oct 2024 - now

  • Advancement Manager

    Sept 2023 - Oct 2024

  • Special Assistant to the CEO

    Dec 2022 - Sept 2023