Alice Jakins

Experience

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  Anderson Consulting

  May 2000 - Jul 2000

  Co-ordinator for dot.com campaign
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  The Work Foundation

  Aug 2000 - Nov 2001

  Co-ordinator for School of Coaching Division | Web Assistant
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  Ninety One

  Apr 2002 - Sept 2002

  Assistant - New Business

  Worked for the New Business Development team

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  365 Digital Publishing

  Oct 2002 - Sept 2004

  Online Media Trafficer

  Ran, optimised & managed digital media campaigns through adserving technology.

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  Cape Chat Publications

  Oct 2004 - Apr 2009

  Owner

  Cape Chat was a sepia styled printed lifestyle publication all about Go, See & Do. An ABC audited publication of 50,000 copies a month, Cape Chat got distributed to coffee shops in around the Cape Town region. I co-ran the business with my sister; we started small doing it all and soon spiked and took on additional staff. Running a business taught me lessons I continue to carry with me; perseverance, communication skills, marketing & sales skills, company system skills, deadlines and the importance of cash flow. Show less

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  Kibo Media

  May 2009 - May 2010

  Business Development

  Sourced new digital business opportunities. Project Managed website and other digital builds. Researched SugarCRM as a possible internal system for the business. Managed a small team of developers and freelancers.

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  Machine_

  Jul 2010 - Mar 2015

  Head of Digital Project Management

  MANAGE Digital Project Managers- Weekly check in reminding DPM’s about process and requirements- Sounding board for trouble shooting potential digital project risks- Attend project milestone meetings to ensure we are on track, particularly with bigger projects- Sense check all Cost Estimates- Ensure DPM’s are meeting their KPA’s and KPI’sDIGITAL OVERVIEW- Full oversight of all digital projects in the system and ensure deadlines are met- Look at Project Profitability at the end of every projectDIGITAL TRAFFIC - Assign Resource to digital work- Together with the Digital Project Managers assign resource (internal and external) to digital work- Continuously juggle resource where necessary- Ensure resource are clear on daily project deliverables- Maintain digital traffic sheet in Microsoft project – send out Monday morningsOWNER OF DIGITAL PROCESS & TEMPLATES- Create, Manage and update digital project management processes- Produce & update templates for digital briefs, project scopes & cost estimates- Create live project planning and tracking frameworks- Train Client Service on Digital Processes & Digital Best PracticeDIGITAL PROJECT MANAGEMENT- Run a number of digital projects Show less

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  New Media Publishing

  Apr 2015 - Jun 2017

  Digital Workflow Lead

  WORKFLOW* Identify and implement a suitable workflow tool to help coordinate and schedule digital projects tasks and activities. Increase efficiency of digital system by developing and implementing an efficient workflow system, and through sourcing suitable tools to aid the process.* Develop a digital template bank (cost estimates, briefing docs, functional specs, testing plans, scope of work etc.) to allow for smoother work flow processes.* Resource Planning: Assess new digital projects with the Head of Development to allocate the best resource and compile realistic timelines.* Create workflow status reports.* Update work plans and schedules.RELATIONSHIP BUILDING - PROJECTS* Communication: Act as liaison between the Digital agency and clients (both internal and external). Managing and fostering good relationships.* Work alongside the GM and Head of Development to identify digital partner opportunities.DIGITAL EDUCATION* Education: Assist NMP online editors and NMP brand teams with information around digital processes and educate them on team processes and documentation.MANAGEMENT* Manage Digital Project Manager and Production Person.PROJECT MANAGEMENT* Project manage all service requests.* Project manage overflow digital projects.FINANCIAL & FUTURE PLANNING* Assist Head of Dialogue with figures and facts for leadership check-in meetings. Support Head of Dialogue with data history to support future budget workings. Show less

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  AfrikaBurn

  Aug 2017 - Nov 2017

  Freelance Digital Project Manager [Afrikaburn]

  - Set up Active Collab for project management tasking- Initiated sprint planning- Lead sprint planning sessions- Guided daily remote check-ins

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  Alice Jakins | Work Smarter Consultant

  Sept 2017 - now

  Company Owner
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  King James

  Sept 2017 - Mar 2018

  - Got up to speed on a 1 year long campaign - what it is, the phased roll out approach, all it's elements, material deadlines & go live dates- Met with the client service team to understand their campaign responsibilities- Attended internal agency status meetings to grasp the agency’s “ways of working”- Worked with traffic and production to maintain a smartsheet project plan housing all the campaign elements - Initiated and lead stand up sessions (3 a week) with the client service team to ensure integration - Initiated hit list / action list that forms parted of our stand ups- Initiated a creative mood board, a mini road map of campaign elements to see how we are doing against campaign production goals- Stepped in to aid the client service team when volume was exceptionally high - Compiled weekly job status emails for traffic/production/client on where we are at with jobs- Initiated a client meeting roster to allow for meeting tag ons with lots of campaigns running simultaneously Show less

  • Freelance Project Manager / Workflow facilitator

    Nov 2017 - Mar 2018

  • Freelance Remote Traffic Assistance [King James]

    Sept 2017 - Oct 2017
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  Nurun

  Oct 2017 - Nov 2017

  Freelance Digital Project Manager [Nurun | Incentiv]

  - Worked with team to ensure delivery of digital projects- Worked with Jira & Chase- Attended weekly stand ups with the team to ensure projects on track- Produced basic user journeys to help fast track understanding of the projects & to aid speedy delivery

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  Nurun

  Apr 2018 - May 2018

  Freelance Workflow Facilitator [Nurun]

  - Facilitated a digital project workshop between teams.- Created a digital project timing plan based off of workshop.- Created a digital project success framework for the project manager consisting of project success measures.

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  Elevator (Stretch) Agency

  May 2018 - Jun 2018

  Freelance Social & Digital Project Manager [Elevator]

  Holiday Cover for the Head of Social Media===================Worked with the social media team, daily, to ensure momentum across the agency's social media client contracts in terms of strategic themes for the month , post & image creation, community management, media spend management and month end reporting. ===================Project Management for Pitch Work===================Created a powerpoint structure for pitch presentations, conducted in-store visits together with a Strategist to gain informed insights, created an online market research survey and gathered data, worked with production to gather costs, facilitated project check-ins with the team. Show less

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  Enovation | Digital Marketing Agency

  May 2018 - Sept 2018

  Freelance Workflow Facilitator [Enovation]

  - Set up of a digital traffic process- With on-the-job work experience at Enovation I produced for them a business direction presentation (SWOT analysis, Company Direction, Sales approach to aid success)- Running Social Media training with intern team- Digital Project Management - running with outsourced projects