Naveed Ahmed

Experience

• 

  Hashoo Foundation

  Sept 2011 - Feb 2012

  Intern Admin and Finance

  • Checking payment vouchers and resolving discrepancies• Monitoring the timely disbursement of payments.• Preparing Journal Vouchers related to payments.• Checking bank and cash receipt vouchers and resolving discrepancies• Monitoring timely deposits in bank accounts.• Preparing bank reconciliations statements of the project.• Inspecting regular office and project buildings according to schedule, preparation of check list and ensure that work has been done• Ensuring vendors are timely approved/ re-evaluated by purchase committee according to the requirement. • Preparing Purchase orders and maintaining hard and soft copies for record.• Processing all the invoices/ bills, receiving of Bills from vendors, and completing the required documents in order to forward to Finance section for payments Show less

• 

  OPTIMUS LIMITED, "Hertz"

  Mar 2012 - Dec 2013

  Operation Officer

  • Recording office expenditure and managing the budget.• Maintaining the condition of the office and arranging for necessary repairs.• Responding to customer enquiries and complaints.• Using a range of office software, including email, spreadsheets and databases.• Managing filing systems.• Assigning duties/ work assignments to the drivers as per customer/client requirements.• Supervising the work, workload, and work performance of drivers.• Organizing the office layout and maintaining supplies of stationery and equipment.• Controlling and verifying the overtime claims of drivers based on company requirements.• Issuing bills of rental vehicles, maintains record and follow-up on payments• Issuing gasoline slips or cards for fuelling of office and Company vehicles• Monitoring of fuel consumption of each vehicle for accuracy and coordinate payment processing• Checking log books, bills/invoices related to repair /maintenance.• Maintaining files/records related to the vehicles and provide required information for reports, correspondence, technical papers and other reference documents.• Ensuring the safe custody of original registration documents of company vehicles.• Ensuring that company vehicles are insured as per policy. Show less

• 

  Hashoo Foundation

  Jan 2014 - Sept 2021

  Naveed Ahmed is a highly motivated, committed and people-oriented assistant manager administration with master’s degree in finance and has more than 9 years of professional experience in operation management. He has worked for both Corporate and Development sectors and has been in the development sector since January 2014. He has a strong record of achievements in operation functions including procurement & contract management, inventory management, safety and security, logistics management, Event management, facility management, vendor management, and finance compliance. Currently, Naveed Ahmed is associated with Hashoo Foundation (HF) in the capacity of assistant manager administration at core office Islamabad. He works in close coordination with the senior operation’s manager on operation related administrative and strategic matters. He implements HF core operation initiatives and practices at the regional Level. Show less Admin Responsibilities:• Updating the fixed assets record and responsible for a physical check of fixed assets.• Coordinating with all regions that fixed asset register should be maintained every quarter.• Ensuring that daily check of "building maintenance checklist", an inspection of building according to schedule, preparation of checklist and ensure that work has been done.• Ensuring that the Purchase orders are made according to the requirements and proper hard and soft copies are maintained for a record.• Ensuring that all invoices/ bills are timely processed hence receiving of Bills from vendors, keep records of bills received, complete the required documents, for payments.• Ensuring that all HF vehicles maintenance and logbooks are maintained on daily basis.• Maintaining fleet management daily and preparation of fuel statements of all HF vehicles as per fleet limit every month• Ensuring that timely arrangements are made for staff travel, boarding and lodging and facilitate visa acquisition for official visits of staff outside the country.• Monitoring progress over the work plan and financial plans by annual planned targets and advise management for corrective actions in case of deviation from the original plan.Procurement responsibility:• Collecting quotations, preparing comparative assessment & getting approvals from the purchase committee thereof.• Ensuring proper receipt of bids, proposals, and documents as per organization guidelines.• Preparing minutes of the meeting of PC, evaluating bids financially and technically.• Negotiating with suppliers, evaluating them, and reporting line manager for updates of procurement.• Preparing & Issuing purchase/work orders and following up for the orders placed.• Preparing and submitting payment requisitions with the finance department.• Following up with the finance department to ensure timely payment to suppliers. Show less Key Accountabilities:• Checking payment vouchers and resolving discrepancies• Monitoring the timely disbursement of payments.• Preparing Journal Vouchers related to payments.• Monitoring and aging of Payables.• Reviewing and monitoring of petty cash statements and bills• Effective and efficient management of petty cash• Checking bank and cash receipt vouchers and resolving discrepancies• Monitoring timely deposits in bank accounts.• Ensure proper maintenance of assets, office premises, safety & secure of other equipment• .Keeping record of important documents, agreements and contracts.• Assist in preparation of admin & procurement budget.• Supervising support staff (drivers, security guards, office boys, electricians, kitchen staff & admin assistants) and interns.• Organizing administrative and logistical aspects of core & project activities (travels, meetings, workshops, event management etc.)• Assist in handling customs clearance of imported goods and release of containers from the port.• Managing petty cash. Show less

  • Assistant Manager Administration

    Dec 2019 - Sept 2021

  • Administrative Officer

    Sept 2017 - Dec 2019

  • Assistant Admin and Finance Officer

    Jan 2014 - Nov 2017