Tebo Passman

Experience

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  Naledi Senior Secondary School

  May 2008 - Aug 2008

  Attachment: Secretary Officy, SwitchBoard Operator,Accounts Office, Register Office

  Typing, making database of teachers and students; receiving and opening incoming mail addressed to school; maintaining filling system (hard copies and soft copies); making copies and faxing; attending visitors for the Head Master; handling confidential information and documents.

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  JNJ Suppliers

  May 2009 - Aug 2009

  Office Assistant/Secretary

  Preparing invoices for clients and checking payments from clients; calculating and managing the worker’s salaries; managing stock in the shop; receiving calls and making calls for clients; managing MD’s diary and attending to visitors; taking minutes and compiling and distributing agendas of meetings; maintaining filling system; performing all travel and accommodation arrangements for drivers going for trips.

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  Herbco Technical Services (Pty) Ltd

  Aug 2009 - May 2013

  Administrative Secretary/Receptionist

  Switchboard operator (handling incoming and outgoing telephone calls correspondence); typing (e.g memo, letters, savingrams, minutes etc); preparing minutes of staff meeting and site meeting; maintaining filling system (hard copies and soft copies); making copies and faxing; binding reports on site eg SHE report, Engineers report, Material’s Engineer’s report etc.; receiving and sending mails; responsible for the up-keep and reconciliation of Engineer’s office petty cash; preparing for meetings (arranging venue and refreshments for site meetings); attending to visitors; handling confidential information and documents; calculating overtimes, telephone bills, annual leave for technicians and engineers; calculating wages and overtime for seconded staff to Herbco; managing cleaners for Engineer’s offices and houses; checking IPC; preparing monthly report and annual report with the Resident Engineer; managing mileage of project vehicle for the Resident Engineer; managing incoming and outgoing correspondence from the contractor, clients and other departments; managing and distributing stationery and protective clothing to workers; bookings (tickets and hotels); performing all travel and accommodation arrangements for the drivers going for trips; performing office duties as assigned by the Resident Engineer; liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office. Show less

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  Estate Construction (Pty) Ltd Seconded to BOA Consultants

  May 2013 - Jun 2015

  Administrative Secretary

  Answering and dealing with incoming and outgoing telephone calls; typing letter and other documents as assigned by the Engineers; filling, archiving, photocopying, scanning, making copies, binding and faxing documents; responsible for the up-keeping and reconciliation of Engineer’s office petty cash; creating invoices, filling receipts and dealing with all financial documentation; taking staff, technical and progress minutes and preparing them before the meeting; receiving and sending e-mails; preparing for meetings (arranging venue and refreshments for site meetings); attending visitors; handling confidential information and documents; managing all the cleaners for Engineer’s offices and houses; checking IPC; preparing monthly report and annual report with the Resident Engineer; managing mileage of project vehicle for the Resident Engineer; managing incoming and outgoing correspondence from the Contractor, clients and other departments; managing and distributing stationery and protective clothing to workers; performing all office duties as assigned by the Resident Engineer; liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office. Show less

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  Engineer`s International

  May 2015 - Jun 2016

  Administrative Secretary

  Overall management of the Engineer’s front office; typing letters and other documents as assigned by the Engineers; ordering of stationery and office consumables; filing in accordance with approved filing list; responsible for the up-keep and reconciliation of Engineer’s office petty cash; drafting of internal, technical, progress and stakeholders meeting minutes; distribution of minutes to relevant staff members and other stakeholders; sending invitations of meetings to relevant stakeholders; arranging lunch during progress and stakeholders meetings; receiving all correspondence addressed to the Engineer’s site office; sending correspondence to Engineer’s office, the client (the Employer) and other stakeholders; compilation and submission of weekly vehicle inspections and mileage to the Resident Engineer; responsible for the up-keep and reconciliation of Engineer’s office petty cash; responsible for supervising office and house cleaners seconded to the Engineer’s staff; performing all office duties as assigned by the Resident Engineer; liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office. Show less

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  MultiConsult JV Bergstan Seconded to Rockefeller and MATD (Pty) Ltd

  Aug 2016 - now

  Administrative Secretary

  Typing letters and other documents as assigned by the Engineer; calculating wages and overtime for seconded staff to Multiconsult JV Bergstan, handling confidential information and documents; responsible for the up-keep and reconciliation of Engineer’s office petty cash; filing electronically and manually in accordance with approved filing list; distribution of minutes to relevant staff members and other stakeholders; receiving all correspondence addressed to the Engineer’s site office; sending correspondence to Engineer’s office, the client (the Employer) and other stakeholders; compilation and submission of weekly vehicle inspections and mileage to the Resident Engineer; responsible for the upkeeping of inventory of all equipment used by the Engineer’s staff; liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office; booking accommodation for staff from Head Office; performing all travel and accommodation arrangements for the driver going for trips; performing all duties as assigned by the Engineer; liaison with the Resident Engineer on all matters relating to the management of the Engineer’s office. Show less