Siobhan Ashton

Experience

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  Urban E-Learning

  Nov 2013 - Nov 2016

  HR, Administration & Training Coordinator

  Administration, recruitment & training, leadership, accounts, and course management responsibilities for a Registered Training Organisation specialising in online E-Learning course.• Overseeing the implementation and efficiency of Learning Management Systems, internal databases, and company documentation• Commissioned a global client base for the Australian E-Learning Association, a division of Urban Global• Direct report and supervisor of the Student Support Team, training employees during demonstrations and meetings, providing complete support including preparation of materials and notetaking • Managed internal communications in a changing environment, including the development and maintenance of Support Centre and Administration Manuals, standard operating Policies and Procedures, and Communication Memos • Through focused team monitoring and collaboration, identified ongoing training needs to drive departmental performance and achieve agreed service levels • Coordinated and conducted applicant screening during recruitment processes, interviewed qualified candidates for vacant and new positions• Facilitated orientation sessions and organised on-the-job training for new hires• Orchestrated cross-training exercises between new employees and experienced workers• Scheduling, advising and coordination of face to face training sessions and resources• RTO Resourcing duties, reporting of stats to regulating bodies• Monitor and reconciling of accounts payable/receivable, payroll, and budget forecasting Show less

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  Electrical Contractors Association of British Columbia

  Jan 2017 - Mar 2018

  Education Coordinator

  ECABC is a not-for-profit organisation representing all electrical and line utility contractors in British Colombia, Canada.• Provide exceptional administrative and operational support to ECA’s Educational Programs, Instructors, President and Executives• Team leader for courses, webinars and seminars, organizing registrations and online notifications• Direct learning programs including managing room bookings, participant invitations, catering, room set up/clean up and facilitator support • Coordinate and attend the association’s Committee meetings and record accurate minutes• Event planning and management for training courses and other business events: Annual General Meeting, Golf Tournaments, Chapter meetings and socials Show less

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  S.i. Systems

  Mar 2018 - Nov 2018

  Recruiter

  S.i. Systems is one of Canada's 50 Best Managed Companies and the largest IT Staffing Agency in Canada, providing on-demand IT solutions to fulfill client needs across the public and private sectors including industries such as Government, Healthcare, Telecom, Retail, Consumer Tech, Crown Corporations, Schools, Universities, and eCommerce. • Manage the end-to-end recruitment life cycle for major clients across Canada; sourcing, screening, assessing and qualifying Talent, resulting in the placement of IT professionals for employment purposes within areas such as Project Management, Business Analysis, Quality Assurance, Software Development, and Networks and Infrastructure. • Develop effective recruiting plans and strategies, including timelines for shortlisting and submission of candidates by clarifying job specifications, competencies and skills required, for new roles in order of priority • Source, interview, and onboard 20+ new consultants into the agency’s proprietary HR database each month, upholding company standards• Qualify and shortlist candidates per job order, liaising with all qualified candidates to confirm interest in the client position and negotiate market pay rates, documenting every step of the process for collaborative communication• Conduct reference and security checks, ensuring compliance with all mandatory and rated requirements stated throughout various Request-For-Proposals, Service Arrangements and Standing • Offers contributing to strategic planning for current and future hiring needs of clients• Review, edit and format resumes and job requirement matrixes, ensuring quality assurance evaluations were conducted prior to client submission • Collaborate with team members to consistently fulfill client specifications through various group huddles and regular meetings, in an agile environment Show less

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  Komatsu Australia

  Apr 2019 - Aug 2019

  Recruitment Coordinator

  Komatsu Australia is a leading global manufacturer and distributor of earthmoving and mining equipment and machinery; providing sales, service, support and parts facilities throughout Australia, New Zealand and New Caledonia. • Create employment contracts for enterprise and salaried agreements for the entirety of Eastern Australia, administer to new-hires with onboarding paperwork and welcome pack• Manage the onboarding of new-starters and process paperwork through payroll, IT, and other relevant business divisions, ensuring compliance for on-boarding including visa checks/right to works• Write job descriptions and post advertisements on SEEK and additional platforms such as LinkedIn and Indeed• Enter new job requisitions into candidate management system, Live Hire, update candidate progress statuses and send successful/unsuccessful notifications, close job listings once the position has been filled • Update the tracking spreadsheet to monitor the end to end recruitment process of each role • Manage the Employee Referral Program, confirming referred candidates meet eligibility requirements and ensuring accuracy for bonus payment amounts • Support the National Recruitment Manager with scheduling interviews and phone screens • Assist hiring managers in conducting candidate interviews via phone and in person • Conduct thorough reference checks using a strong customer service skill set, inform hiring managers of outcomes • Coordinate pre-employment medical bookings across multiple providers including Coal Board lung screen x-rays, review results to confirm candidate suitability for relevant position • Screen and shortlist candidates for the 2020 intake of over 200 apprentice positions nationwide• Ad hoc support to the National Talent Acquisition Manager and HR Business Partners for general HR and recruitment inquiries, and various projects including expos and apprenticeship programs Show less

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  CSL

  Oct 2019 - Nov 2019

  HR Service Advisor

  CSL is a Biotech leader, developing and delivering biotherapies for people with life-threatening medical conditions. The CSL Group has more than 22,000 employees and does business in 60+ countries. • Assist the Talent Acquisition activities within the HR Service Centre, including employment letters, contract generation and variations, conducting pre-employment checks, and interview scheduling• Ensure execution of end to end HRIS transactional processing and other associated tasks from within the Employee Cloud (Workday), adhering to appropriate HR Operations KPI's • Create, monitor, and close out tickets in the case management tool, working closely with other HR staff and systems to provide service and support to all other HR functional areas• Improve and update knowledge based articles and procedures within the HR SharePoint Show less

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  Mind Australia Limited

  Dec 2019 - Apr 2022

  Mind Australia Limited is one of Australia's leading community-managed specialist mental health service providers, supporting people dealing with the day-to-day impacts of mental illness, as well as their families, friends and carers.• Direct and administer a variety of programs and functions covering multiple Human Resource initiatives.• Specialize in serving as a consultant and partner to management on HR related issues, aligning business practices and values with the needs of individual client groups.• Coach and advise managers in complex decision-making; ensuring the relevant legislation and awards, policies, enterprise agreements, and contemporary HR practices are upheld.• Oversee the employee lifecycle including on-boarding, probation, off-boarding and exit processes, ensuring information is current within the HR Information System (Chris21).• Support Employee and Industrial Relations casework including unfair dismissals, workplace investigations, redundancies, and notification of change.• Build rapport and establish strong relationships with managers and employees, counselling parties on performance and grievance related matters.• Provide leadership and guidance to hiring managers on recruitment strategies and redeployment.• Generate, compile and complete standard employment contracts and variation letters, maintaining relevant and accurate employee records and liaise with payroll to ensure that all staff are paid in line with award rates and employment agreements.• Collaborate with Health, Safety and Wellbeing team to ensure duty of care to staff in line with business values, and requirements of FairWork, WorkSafe and worker's compensation.• Lead business relationship with SEEK, develop and deliver monthly training to the HR team on recruitment trends, process improvements and best practice.• Manage employee compliance requirements, identify gaps and rectify as necessary. Show less

  • Human Resources Business Partner

    Jan 2021 - Apr 2022

  • Human Resources Advisor

    Dec 2019 - Jan 2021
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  BGIS

  Apr 2022 - Jul 2022

  HR Business Partner
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  Alfred Health

  Jul 2022 - Dec 2022

  Human Resources Business Partner
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  Mind Australia

  Jan 2023 - now

  Human Resources Business Partner