Renato Garcia, PMP

Experience

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  Kellogg Brown and Root pty ltd

  Dec 2005 - Apr 2011

  - Initiated and executed conversion of site training record keeping to paperless process, greatly increasing efficiency and accuracy.- Established new traveler accountability process for military convoys eliminating pre-existing process gaps, insuring 100% accountability at all times / destinations.- Worked closely with military counterparts to establish / update compound access security guidelines.* Member of Operations Cell reporting to site Manager; provided administrative support and reporting requirements to project stakeholders regarding charter operations, military convoys, military air missions and manifests, personnel training, personnel / VIP staff movement, sensitive items inventory, personnel movement statistics, organizational charts, camp census, customer surveys reporting, incident reporting (security, misconduct, accident), and site registry.* Created / Analyzed routine metrics identifying areas in need of improvement/adjustment and operation trends.* Responsible for quality assurance on yearly updates to Desktop Operating Procedures for all functional areas site wide.* Executed in-processing and out-processing of site personnel: Processed HR documentation, reviewed travel documentation, issued / collected badges and equipment, coordinated billeting, and conducted site orientation. Show less Key Accomplishments:* Trained flight operations personnel in sites throughout Middle East achieving understanding and compliance to department standards.* Received waiver allowing for early promotion to Operations Coordinator due to exceptional professionalism and a strong record of productivity.- Collaborated across departments and with vendors to establish intra-Iraq and international charter flights calendar, produced and distributed flight briefs, developed daily flight schedule, and monitored weather and flights.- Facilitated Prior Permission Required (PPR) slots at corresponding flight destinations.- Continuously updated senior management on flight statistics and air traffic security reports, and utilized Employee Management Tracking System (EMTS) to track movement of inbound/outbound personnel.- Compiled flight manifests of inbound and outbound activity while serving as travel hub for Kuwait, Turkey, Iraq, and Dubai sites; maintained and distributed manifests updates as needed throughout flight routes. Show less - Earned Outstanding Performance Award within two-months of arrival for key contributions during peak traffic period.- Executed successful shutdown and opening of operating sites as needed to maintain lower operating costs.* Lead logistics teams in the coordination of land / air transportation and billeting for an average of 15,000 to 18,000 transients per month traveling to and from USA, Kuwait, Turkey, Iraq, and Afghanistan.* Developed logistical plans and procedures incorporating transit site layout, airport operating and land transportation statuses, weather, immigration requirements, and KBR policies and guidelines.* Facilitated equipment and supplies shipments to Kuwait, Turkey, Iraq, and Afghanistan via chartered flights.* Processed requisitions and distributed required government travel documents, military travel orders, and Iraq Ministry of Interior access letters. Show less

  • Operations Coordinator

    Feb 2009 - Apr 2011

  • Operations Specialist

    Jul 2008 - Feb 2009

  • Senior Logistics Coordinator

    Dec 2005 - Jul 2008
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  BNY Mellon

  Oct 2011 - Sept 2012

  Program Administrator

  Key Accomplishment:* Spearheaded complete overhaul of SharePoint collaboration site, created sub sites, orchestrated development of computer based training course for new site users, authored new site structure map and documentation on new guidelines.- Assisted the Program or Project Managers in overall administration related to planning, implementation and completion of highly complex multi-discipline tasks related to Project phases and provided reports as required.- Generated / updated project artifacts: Work flows, resource trackers, project financial analysis, milestone schedules, meeting decks, organizational charts, action item lists, vacation schedules, and others (Excel, PowerPoint, Blueworks Live).- Maintained cost controls for all project-related activities in strict adherence to the approved project budget. Participated in the development of the capital, operating reimbursable and operating budgets for Project Managers.- Administered user access on multiple online tools, such as SharePoint sites, and issue/risk managing sites (Jira, Clearquest).- Arranged meeting / workshop logistics support (in-house/offsite conference room, dial-in bridge, WebEx, videoconference, transportation), developed agendas and attendee rosters, prepared meeting material, and archived meeting recordings.- Acted as a liaison with both internal and external stakeholders to ensure effective communication in the resolution of administrative and technical issues related to projects.- Proactively managed facilities needs / maintenance requests, IT support, and office procurements.- Oversaw fulfillment of onboarding and exiting requirements for project resources. Show less

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  General Dynamics Information Technology

  Feb 2013 - Feb 2017

  Program Analyst

  Key Accomplishments:*  Established standardized procurement process for Supply Chain Management (SCM) operating supplies, services, and equipment.- Maintained performance trackers, organizational charts and programmatic reports, databases, and SharePoint archives in support of Supply Chain Program Management Office (PMO) on contract with Department of State providing procurement and shipping of equipment and materials to implement security upgrades at U.S. embassies and consulates worldwide. - Developed plans, including workflows and schedules, and monitored tasks to meet contractual/program requirements for SCM. Monitored and reported performance against plans to ensure contractual, cost, and schedule objectives were met. Conducted quality assurance and recommended/executed preventive and corrective actions on programmatic and operational processes.- Liaised with client stakeholders at all levels to resolve requests as needed. - Tracked program operating costs and conducted industry research to obtain best cost and quality for services required.Served as contract Property Manager:- Procured, received into company and government property systems, inventoried, and disposed of operating assets (hardware, software, warehouse equipment and tools, office furniture, and others).- Responsible for lifecycle property management of GDIT and Government Furnished Equipment (GFE), and equipment maintenance.- Lead ad hoc projects as needed (i.e. mass office relocations, remodeling/construction projects, property inventories and more). Show less

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  Missionfirst LLC

  Feb 2017 - Jul 2018

  Project Management Specialist, Team Lead

  Key accomplishments:* Overhauled the organization’s Program Risks, Issues, and Opportunities Management Guide* Collaborated on PMO working group to update organization’s Project Lifecycle Management Guide and policiesLead Project Management Support Team:- Leveraged Project, Acquisitions, Logistical, Engineering, and Operations support across multiple Integrated Project Teams (IPT).- Developed artifacts to build Acquisition Requirements Packages, and complete all necessary acquisitions actions required to award contracts.- Collaborated with government contracting teams, client-side Project Managers and Contracting Officer Representatives for oversight and milestone delivery of projects. Perform acceptance reviews of Contract Data Requirements Lists (CDRLs) and other project deliverables.- Provided program leadership, Contracting Officer, and client stakeholders situational awareness on project status, budget utilization, issues, risks, and successes. Performed conflict resolution, ensured removal of barriers to success, and escalated critical items appropriately.- Established and managed processes to ensure timeliness and accuracy of due-outs based on Directorate battle rhythm (project schedules, project status reviews, acquisitions artifacts, executive briefs, and other project artifacts).- Oversaw administrative activities: Coordinated logistical and operational support for internal and external video and telephonic conferences (classified and unclassified), project artifact peer reviews, tracked personnel timecards/leave time, conducted performance reviews, processed network and facility access requests, etc. Show less

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  Octo Consulting LLC

  Jul 2018 - Aug 2019

  Key accomplishment(s):* Restructured Logistics SharePoint portal to align with current business processes and streamline operations * Since joining, provided logistical support to completed 100% of I3MP joint equipment inventories on time (per project schedule)Project Logistical Support:- Coordinate / Track / Field materiel shipments throughout U.S. project sites, and oversee logistical support to complete joint property inventories with gaining commands.- Process property transactions on multiple Department of Defense (DoD) property management systems (Global Combat Support – Army (GCSS-A), Defense Property Accountability System (DPAS).- Monitor project lifecycle activities to ensure logistics milestones (materiel deliveries, lateral transfers) align with the project schedule and are documented in accordance with ARMY and program regulations and policies; coordinate and document all materiel shipments and lateral transfers with gaining units.Programmatic Logistical Support:- Serve as logistics technical SME to support contract acquisitions package development, and upon contract award, ensure integrator is provided information as needed to support understanding of their contractual obligations and deliverables.- Conduct quality review of integrator logistical Contract Data Requirements List (CDRLs) submittals.- Create / Maintain shipments trackers, weekly/monthly/quarterly status update reports, and archive project artifacts as needed.- Responsible for lifecycle property management I3MP Installation Property (request, receive, issue, inventory, disposal). Show less

  • Logistics Team Lead

    Jul 2018 - Aug 2019

  • Logistics Team Lead

    Jul 2018 - Aug 2019
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  Gryphon Technologies, Inc

  Aug 2019 - Mar 2021

  * Recognized for outstanding performance in support of ACQ programmatic milestones and Program Integrated Team documentation development (July 2020), and for contributions in support of CWMD Mission Validation Exercise (September 2020).* Led SETA team to support federal program manager with planning the overarching scope of the program, managing the program budget, monitoring program schedule to ensure milestones are met, coordinating program interdependencies, and managing risks and issues and taking corrective action as needed.* Guided the program’s execution, including the development of the Program Strategy; Program Management Plan; Spend Plans; Input to Resource Allocation Plans; Requirements Generation Plan; Market Research; Charter; Integrated Logistics Support Plan; and other related plans.* Conducted regular, timely, and accurate communications regarding ongoing and future work activities, coordinate and distribute information as necessary from performers to the appropriate stakeholders in order to maintain programmatic awareness, to include: The CWMD Front Office, Division Directors, Portfolio Managers, and other Program Managers, support staff, and vendors.* Wrote and reviewed narratives, reports, memos, presentation materials, and responses to inquiries, development of requirements and deliverables.* In support of the federal program manager, oversee the execution of major efforts in the analysis, design, development, integration, training, testing, documentation, and implementation of complex systems.* Maintained familiarity, proficiency, and experience with all DHS and other federal acquisition guidance, such as with the DHS/CWMD Acquisition Lifecycle Framework (ALF), Federal Acquisition Regulation (FAR), American National Standards Institute (ANSI), International Electrotechnical Commission (IEC) standards, and Cybersecurity regulations. Show less Key accomplishment(s):* Recognized for outstanding performance in support of ACQ programmatic milestones and Program Integrated Team documentation development (July 2020), and for contributions in support of CWMD Mission Validation Exercise (September 2020).- Support the federal program manager with planning the overarching scope of the program, managing the program budget, monitoring program schedule to ensure milestones are met, coordinating program interdependencies, and managing risks and issues and taking corrective action as needed.- Support the program’s execution, including the development of the Program Strategy; Program Management Plan; Spend Plans; Input to Resource Allocation Plans; Requirements Generation Plan; Market Research; Charter; Integrated Logistics Support Plan; and other related plans.- Conduct regular, timely, and accurate communications regarding ongoing and future work activities, coordinate and distribute information as necessary from performers to the appropriate stakeholders in order to maintain programmatic awareness, to include: The Countering Weapons of Mass Destruction (CWMD) Front Office, Division Directors, Portfolio Managers, and other Program Managers, support staff, and vendors.- Maintain familiarity, proficiency, and experience with all DHS and other federal acquisition guidance, such as with the DHS/CWMD Acquisition Lifecycle Framework (ALF), Federal Acquisition Regulation (FAR), American National Standards Institute (ANSI), International Electrotechnical Commission (IEC) standards, and Cybersecurity regulations.- Develop, author, review, analyze, implement, and maintain documents, plans, and other management systems or processes necessary for the effective and efficient execution of CWMD efforts (PMPs, Integrated Master Schedule, Work Breakdown Structure, documentation to support procurement, etc.). Show less

  • Program Management Support Analyst, Sr.

    Aug 2019 - Mar 2021

  • Program Management Analyst

    Aug 2019 - Mar 2021
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  Mission Point Solutions, LLC

  Mar 2021 - now

  Program Management Support Analyst, Sr.

  CAE Support team contractor lead areas of responsibility:* Perform oversight activities of cost, schedule, and performance of research and development, capabilities, acquisition and deployment planning for major chemical, biological, radiological or nuclear (CBRN) detection systems.* Provide editorial support to develop policy and guidance to provide direction on both evolutionary (near-term, requirements-driven) and transformational (long-term, high payoff) research, development, test, and evaluation (RDT&E) programs to improve the Nation's capabilities for detection, identification, and reporting of radiological and nuclear materials.* Facilitate communications and meetings to anticipate and identify, diagnose, and consult on potential or actual problem areas relating to program implementation and goal achievement; selecting from alternative courses of corrective action, and executing developed contingency plans.* Provide planning input to ensure products’ capabilities and performance meet and align with Countering Weapons of Mass Destruction (CWMD) and DHS and standards and mission.* Maintain awareness of cross-division program initiatives to support integration of directorate programs with operational support responsibilities, allowing CWMD to ensure that all technologies are appropriately deployed with training materials and well-developed operational response protocols.* Drive reporting procedures to assist directorate leads provide effective leadership and management to direct reports and their subordinate staffs, and act decisively to modify program activities as applicable.* Provide programmatic SME analytical and operational support (Engineering, Logistics, Information Security, Acquisition Lifecycle Framework) to division program offices as requested. Show less