Lysandra Bargiggia

Experience

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  Wall Street Institute

  Mar 2003 - Apr 2005

  Team assistant

  Main activities: Didactic activities planning Screening telephone calls, enquiries and requestsOrganising and maintaining diaries and making appointments Management of languages laboratory and assistant to students either “one to one” or groupsEvents and promotional planning management Organization of travel study and holidays abroad Data analysis and reportingPlanning and organization of internal meetings and workshops

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  Expotime Srl

  Apr 2005 - Apr 2012

  Main activities:Pre-planning, onsite execution, and post event wrap up Definition of commercial offersManagement of customers, fairs bodies organizations, designers, carriersIdeation, planning, project of company and sales meetingsManagement of sales material, brochures, pos material, displays, print advertisingCo-ordination of organization’s secretariat Main activities:Arranging travel plans Helping event organizers conceive, plan and produce eventsCheck-in of guests at events, handling guest reservationsAssisting in scheduling meetings and attending all meetingsData entry, creation and distribution of event invitationsProducing documents, briefing papers, reports and presentations

  • Executive Assistant and Events Coordinator

    Apr 2007 - Apr 2012

  • Manager Assistant

    Apr 2005 - Apr 2007
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  Wise Media Spa

  Apr 2012 - Sept 2014

  President's Personal Assistant and Events Coordinator

  Responsible for supporting the President in his various commitments. Planning, organization, management and coordination of appointments, diary, meetings, conference calls, travel arrangements, transfers and events. Filtering and management of telephone calls, correspondence and emails. Producing documents, briefing papers, reports and presentations. Supervising all aspects of meetings and events (pre-planning, onsite execution, and post event wrap up). Organizing and managing gala dinners and special events. Show less

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  Laboratoires Boiron

  Sept 2014 - Dec 2018

  External Relations Executive Assistant

  Main activities: diary management including liaising with external parties to organise meetings; arranging and co-ordinating meetings. Managing telephone calls, drafting, preparing and editing correspondence, presentations, communications and other documentation. Preparation of PowerPoint presentations and other documents. Researching travel options; booking travel and managing travel arrangements. Providing a bridge for efficient communication between the Director and internal staff. Follow up on contacts made by the Director and supporting the cultivation of ongoing relationships. Reconciliation of cash and credit card expenses. Show less

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  IDM - Integra Document Management

  Dec 2018 - Oct 2020

  Executive Assistant to CEO presso IDM - Integra Document Management

  Main activities: Managing and maintaining specified leaders’ calendar, scheduling regular staff and other internal meetings and providing backup documents for scheduled meetingsCoordination and tracking weekly, monthly, and quarterly meetings and key projects in order to assure timely and accurate completion and to assist with various projects as requiredSetting up and maintain sensitive files and records for executive management and assisting with complex and confidential company information requiring discretion, judgment, tact and diplomacy.Review of regulatory documents and business contractsGathering, assembling and analysing information and data from a wide variety of sources and creation of reports, agendas, correspondences, minutes and memosReconciliation of cash and credit card expenses Show less

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  CGT S.p.A.

  Oct 2020 - Feb 2024

  Training Center Executive Assistant

  Main activities: acting as first point of contact for the team, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information and referring to others as appropriate.Answering telephone calls, taking messages, and passing on accurately to the relevant team member.Monitoring a number of email inboxes, aligned to the functions of the team, logging and escalating issues where required.Word processing documents, letters, emails, minutes, and reports when required.Manage and prioritize the agendas of important meetings, ensuring all relevant topics are covered.Coordinate logistics for meetings, including scheduling, booking venues, and preparing necessary materials.Travel arrangements (private car, trains, flights).Organising events (i.e. Christmas party and annual functions).Submitting expenses.Arranging appointments, collating and submitting information on behalf of the line manager. Show less

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  IFOM

  Mar 2024 - now

  Scientific Direction Executive Assistant

  Main activities: manage and prioritize agendas, considering strategic priorities to keep ahead of potential scheduling conflicts; administrative support of Research groups on a need base; organise and record documents/ reports and presentations; handle Scientific Researchers/ team travel and expenses; coordinate logistics for meetings, including scheduling, booking venues, and preparing necessary materials.Filtering and management of telephone calls, correspondence and emails. Producing documents, briefing papers, reports and presentations. Show less