Wan Irdina Utama

Experience

• 

  University of Westminster

  Jan 2020 - Feb 2020

  Event Assistant

  Assist at facilitating the running of award events. The role enhanced my organisational skills as it involves managing events to ensure it goes on as planned.

• 

  Keysight Technologies

  Oct 2020 - Jul 2021

  Human Resources Intern

  Administered Keysight’s global onboarding and HR ad hoc tasks• Performed HR process; administrated new hire onboarding task, cleared global background check for new hires globally and utilised HRIS software• Enhanced communication skills; responded to email enquiries, called candidates for interview arrangements, passive called candidates for project hiring and coordinated weekly new hire briefing• Excellent team player; collaborated with recruiters to run various HR events, recruitment projects and intern programs• Enhanced organisational skills; audited employees’ personal files, managed 3 email handles, scheduled interview arrangements for hiring managers and organised Keysight’s souvenir stock Show less

• 

  University of Westminster

  Oct 2021 - Dec 2021

  Tele-Fundraiser

  Conversed and convinced UoW alumni in funding the 125 Fund• Negotiated and convinced alumni in gifting the best possible donation towards the 125 fund over the phone• Conversed with alumni to understand how their career pathway proceeded after graduating• Raised £5,700+ for the 125 fund throughout the telephone campaign

• 

  University of Westminster

  Feb 2022 - Jun 2022

  Student Caller

  Advised college students on their concerns about joining the university • Assisted 1000+ UoW offer receivers with enquiries regarding courses, accommodation, student life etc.• Generated detail post conversation notes for the supervisor’s reference

• 

  Zenobē

  Mar 2023 - now

  HR Team Administrator

  • Managed the HRIS - ensuring accurate data entry, generating reports, and maintaining system integrity • Administrated onboarding and offboarding processes to ensure a seamless transition for new employees and a smooth exit for departing employees; estimated around 60 new hires• Supported the Office Manager with ad hoc duties ensuring smooth operations within the office environment• Liaised with suppliers to coordinate the production of business cards, welcome packs, training materials, work phones, and company merchandise• Facilitated the company's ISO audits; ensuring all 200+ employee information, documentation, and mandatory training is complete to maintain strict compliance with ISO standards• Assisted with company-wide events with up to 200 attendees and in-office gatherings• Proactively monitored employees' mandatory training, keeping meticulous records of completion and tracking expiration dates to ensure compliance with regulation• Procured WFH equipment for employees and recording accurate inventory and distribution records• Trained as a First Aider and Fire Marshal to offer support and safety measures within the office environment Show less