Zafar Akhtar

Experience

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  Gigi Industries (Pvt.) Ltd

  Feb 2002 - Feb 2005

  Sales Executive

  EXPOSURETake orders from different client organizations regarding the production of different products of the factory.Prepare 'Delivery Status Report'.Perform weekly visits to clients for updating product demand.Give presentation on product status in market.Report to Sales Manager.

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  DYL Motorcycles

  Jul 2005 - Jan 2009

  HOD Planning/Audit

  SENIOR OFFICER (HOD) PLANNING / AUDIT: Production, consumables & parts planning. Shortage analysis and comparison from month to month. Preparation of month-wise, six months and yearly analysis reports. Physically Audit of parts & ledgers on weekly basis, monthly basis & yearly basis. Process mapping for inventory stacking controlling. Give recommendations and suggestions for the improvement of ware house. SENIOR OFFICER QUALITY CONTROL: Look after all the activities of quality department. Deal the vendors regarding quality problems. To check, manage and take counter measures of quality problems. Evaluation of production process with a view of improving quality. Make case studies of all the problems faced by the quality department. Prepare Jigs and Fixtures as per requirements on the basis of drawing. DATA ANALYST / DOCUMENT CONTROLLER Analysis and comparison of damages and defects from month to month. Preparation of month-wise, six months and yearly analysis reports. Prepare documents related to quality and improving process. Prepare and give presentations regarding the performance of every department. Perform process mapping. Give recommendations and suggestions. Show less

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  GSK

  Jan 2009 - Jun 2014

  Business Support

  MAIN DUTIES:IN-COMING ENQUIRIES: Developed and sustained relationships with potential and existing clients by coordinating professional meetings. Actively support company sales team and Coordinated sales details, pre-sale material and after-sale deliveries. Handles contacts. Active Participation in execution of sales strategies. To respond quickly and efficiently to all in-coming sales enquiries, by telephone, fax and email. To follow up all enquiries, preparing proposals where necessary and facilitating showrounds with potential clients to show them our facilities.Responding to and co-ordinating all internal meeting requests. Assisting in implementing the sales strategy as set by the National Sales Manager. ADMINISTRATION: To make travel & Accommodation arrangements of Team within or out of country.To record the progress of all enquiries and translate into a monthly report, including source of business trends, future predicted sales and other reports as directed by the National Sales Manager. Ensure an efficient tracking system of all event paper-work Up-keep of a client and agents database and updating where necessary to allow effective promotions. Compilation of weekly overview sheets to all departments including communication and administration of ancillary services. Product Activities reimbursement and manage traveling expenses of National Sales Manager, Regional Sales Managers & Field Force, checking, issuing resolving and booking in system. Follow up timelines as per company policy and procedure (Operating Manual, Monthly Calendar etc). Prepare presentations with accuracy and innovation in each quarter and for any meeting or conference. Show less

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  Aga Khan University

  Jun 2014 - Nov 2022

  Managing Institutional due diligence process:Conceptualizing the financial aspects of the Research Study with the consensus of investigators and completing the University due diligence process to ensure that the integrity of the institution is safeguarded.Supervising Regulatory Affairs:Management of regulatory aspects of various Research Projects of the department to ensure compliance to institutional policies and those of the prospective funders.Research Award Management:Review the award received to the institution against the project, identify risks, have the award reviewed by relevant entities and after collating all comments, communicate and negotiate with agency(ies) to mitigate the risk of the institution.Sub-award managements:Developing Sub-award as per the requirement from Sub-awardee and incorporating the relevant clauses and to incorporate the flow down clauses of the prime sponsor to mitigate the institution risk, getting reviewed from relevant entities and collating all comments to finalize the Sub-award.Internal & external audit:To work in close coordination with internal & external audit teams to identify and secure institutional risk for various grants.Compliance management:Work closely with the Programme teams to comply with the donor agency(ies) narrative templates, conduct project takeoff meetings to ensure the completion of the project as per donor guidelines. Work closely with the post-award team to monitor the actuals according to the budget. Manage closeout process and ensure that each project has been closed as per the donor and as well as per the University requirement.Stakeholders:Active communication and coordination with international & local agencies and strengthening the networking to ensure efficiency in future grants for the institution.National & International Events:Planned & organized event management at the national & international levels. Show less Regulatory affairs:Management of regulatory aspects of various Research Projects of the department to ensure compliance to institutional policies and those of the prospective funders.Institutional due diligence process:Conceptualizing the financial aspects of the Research Study with the consensus of investigators and to complete the University due diligence process to ensure that the integrity of the institution is safe guarded.Award managements:Review the award received to institution against the project, identify risks, have the award reviewed by relevant entities and after collating all comments, communicate and negotiate with agency(ies) to mitigate the risk of the institution.Sub-award managements:Developing Sub-award as per the requirement from Sub-awardee and incorporate the relevant clauses and to incorporate the flow down clauses of the prime sponsor to mitigate the institution risk, getting reviewed from relevant entities and collate all comments to finalize the Sub-award.Internal & external audit:To work in close coordination with internal & external audit teams to identify and secure institutional risk for various grants.Stakeholders:Active communication and coordination with international & local agencies and strengthening the networking to ensure efficiency in future grants for the institution.National & International Events:Planned & organized event management at national & international level. Recently organized International Event in Dubai in November, 2015 and a national event in Islamabad in March, 2017. Show less Developed and maintaining database for agreement deliverable (financial and progress report) and ensuring that they are submitted as per the agreed timelines; Assists in resolving modifications issues that may involve contacting funding agency. Provides analytical support in proposal processing contract and grant administration, and budget development. This includes coordinating and developing a final proposal product in accordance with institutional and agency requirements;liaises with Ethics Review committee (ERC) to ensure that active and on-going grants have valid ERC approvals; Guides others in the review of financial and administrative management requirements of research contract and grant proposals, awards and transactions to ensure compliance with institutional and sponsor policiesEnsures that each project ends with a "closeout process”. This involves ensuring that all work has been completed, required reports have been submitted, and any outstanding financial matters have been resolved;Ensures timely completion of University due diligence processGood working experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements, sub-awards, and Purchase OrdersMonitor compliance with agency and University regulations regarding reportingOrganizing and maintaining regulatory files of all research projects of the departmentDeveloping and maintaining database pertaining to faculty time spent on researchAssisting leadership in the grants acquisition for the department which includes; correspondence with the granting agencies and ensuring conformity to regulatory compliance of the agencies;Conducting field visits and administrative audits of the field sitesPreparing, submitting and maintaining documents pertaining to audit;Assisting Manager in documentation and analysis of strategic planning Show less

  • Assistant Manager, Research & Grants Administration

    Jul 2019 - Nov 2022

  • Associate Regulatory Affairs and Grants Management

    May 2017 - Jul 2019

  • Senior Assistant Research & Grants Administration

    Jun 2014 - May 2017