Denise Ware

Experience

• 

  Caruso Affiliated

  Nov 2013 - Aug 2019

  • Manage and maintain a multi-dimensional, evolving calendar which encompasses both personal and professional commitments. • Manage and maintain boardroom schedule for the company. • Prioritize inquiries and requests, then determine appropriate course of action. • Liaison to CEO’s security detail/driver to ensure they are well informed of the CEO’s daily schedule.• In addition to administrative responsibilities inherent to the business, provide support to the CEO’s family and four children. • Maintain highest level of confidentiality and security. • Foster strong relationships with employees, high profile personalities, media, elected officials, board members, estate staff, security detail, private aircraft and yacht crew, outside vendors, family and friends.• Performs general administrative duties as needed by the Executive Office. • Ensures that the Executive Office is thoroughly prepped for meetings and events. Notifies Office Operations when any repairs or special items are needed. • Coordinates all personal and business invoices for CEO to approve and forwards to Accounting department for processing. Prepares check requests and expense reports for CEO.• Research, plan and coordinate all business and personal travel via private owned jet and yacht for CEO, family and friends. Groups range 10-50 people, with an average of 40 trips per year. • Organizes and is responsible for special events hosted by the CEO. Will coordinate all aspects of the event including invite design, mailing and RSVPs, catering, florist, entertainment, etc. Will work cooperatively in conjunction with other designated staff members. • Plan and execute personal and business related events for CEO and family.• Assists with other various Executive Office tasks as needed. Weniger anzeigen • Assist the Executive Assistant with day to day tasks as well as provide back-up as directed.• Coordinate the Boardroom schedule for all employees in the company.• Answer phones, take messages and connect calls to and from the CEO.• Assist with planning travel (domestic and international) logistics for CEO and Executive team.• Assist with scheduling and coordinating the CEO’s daily calendar• Process invoices, check requests, donation requests and expense reports.• Assist with event and party planning, both personal and business; o Annual Tree Lighting ceremonies for three properties o Annual Company Holiday Party o CEO’s personal parties• Assist with a variety of personal tasks for CEO and family.• File and retrieve documents, records and reports.• Assist the Leasing department with research on up and coming retailers; both brick and mortar and online based.• Sorting CEO’s daily incoming mail and packages. Weniger anzeigen

  • Executive Assistant to the CEO

    Jan 2016 - Aug 2019

  • Administrative Assistant, Office of the CEO

    Apr 2015 - Jan 2016

  • Receptionist

    Jan 2014 - Apr 2015

  • Concierge

    Nov 2013 - Jan 2014
• 

  Rosewood Hotels & Resorts

  Sept 2019 - Jan 2020

  Operations Assistant
• 

  The Carlyle, A Rosewood Hotel

  Sept 2019 - Jan 2020

  Operations Assistant
• 

  Union Square Hospitality Group

  Jun 2021 - Jan 2022

  Executive Assistant
• 

  JetBlue

  Jan 2022 - now

  Executive Coordinator