Chol Yaak Akoi,MBA (Fin),BCOM(Fin)

Experience

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  United Nations Office at Nairobi

  Jan 2014 - Dec 2014

  Finance and Budget Consultant

  •Recording and processing of the inter-office voucher(IOVs)expenditures incurred by UNDP on behalf of UNON, UNEP and UN-HABITAT.•UNDP Fax reconciliation, Adjustments and Follow up on UN-approved/inspected documents in IMIS.•Generating General Ledger(JNLV),processing of Cash Advances (RCTP) and other payrolls related transactions.•Review of ledger entries for correct coding. Billings of services provided, analysis and reconciliation of accounts receivables, follow-up with clients for outstanding payments, offset receivables with payments made, monthly reporting Show less

• 

  Norwegian Refugee Council

  Jan 2016 - now

  • Ensure the proper systems (process and tools) for monitoring of compliance are set up during the planning, implementation and close-out stage of the grant. • Ensure that financial, logistics and HR management systems & records from all the implementing agencies are adequate in order to identify and protect the assets & interest of the Consortium. • Undertake regular compliance visits in order to assess the compliance of financial, HR and logistics systems of consortium members & put forward recommendation for improvements where appropriate• Participate in the review, monitoring and capacity building of partners • Ensure that local partner finance reports are thoroughly reviewed in coordination with the level of risk assessed in the respective agency. • Undertake financial training to finance and non-finance managers, to assist them in enforcing financial controls & making decisions based on financial reports. • Review and consolidate financial reports, fund requests and budget of member agencies in a timely and up to a high standard as the grant calendar dictates.• Monitor budget utilization of the consortium unit and consortium members and take appropriate action on any significant variances.• Manage budget and maintain accounting records for the NRC component of the project. • Provide financial analysis where necessary especially on maximizing available funds and value for money• Monitor fixed assets register of all assets acquired with consortium funding and ensure timely reporting, proper tracking and disposal procedure as per the grant agreement.• Support the lead agency’s finance team in month end closure routines in close.• Assist the lead agency in the coordination and management of internal and external audit procedures • Undertake verification of budget and disbursement requests for the NRC component of the grant Show less 1. Ensure adherence to Financial Handbook, other NRC policies and donor requirements2. Support to financial budgeting, expenditure, accounting, monitoring and reporting as required. 3. Implement NRC’s financial systems and procedures at area level4. Maintain budget control and monitor cash flow for the area5. Ensure that the accounting, monitoring and reporting are according to procedures6. train and develop financial team7. Prepare and submit reports and analysis as required 8. Support project staff in financial mattersSpecific responsibilities 1. Quality Assurance and Audit2. Design and deliver the training action plans informed by audit reports and financial reviews.3. Undertake regular systems reviews and conduct follow up on the job training for NRC offices 4. Review all NRC South Sudan monthly financial vouchers and provide a report for completeness and compliance with the NRC South Sudan mission policies, plans and procedures.5. Post all transactions in Agresso system6. Review all staff advances as per the NRC policy7. Ascertain the extent of compliance with the NRC South Sudan mission policies, plans and procedures.8. Provide internal review reports, which highlight internal controls weaknesses and include recommendations for appropriate action.9. Identify any areas of risk exposure to the mission, discuss with Finance Manager and address the risks identified.10. Act as the focal point for external audits, provide necessary documents required and responding to management letters.1. Grant Compliance on Implementing Partners and Donor Reporting2. Provide program staff and implementing partners’ guidance/reference on sub-grant utility, reporting and accountability requirements.3. Conduct pre-award workshops for identified prospective Implementing Partners.4. Assist the finance manager in preparation of donor reports5. Participate in budget preparation Show less Responsible for the handling of internal system control, payment processing, key financial accounts and maximising performance and cashbox management.Duties• Responsible for compliance, accuracy, completeness and adequacy for documentations in accordance with NRC SOPs and Donors regulations.• Preparing and reviewing of payment vouchers and invoices for accuracy and reconcile discrepancies• Ensuring adherence to Financial Handbook, other NRC policies and donor requirements• Ensure that the accounting, monitoring and reporting are according to procedures • Ensure timely donor reports• Ensuring NRC Comply with various Donor regulations and policies Show less

  • EU DEVCO Consortium Finance Manager

    Feb 2018 - now

  • Finance and Compliance Coordintor

    Jan 2017 - Feb 2018

  • Finance Officer

    Jan 2016 - Dec 2016
• 

  United Nations OCHA

  Jan 2020 - now

  As a Finance and Budget Officer, I excel in managing complex financial processes and optimizing budget utilization for impactful outcomes. With a proven track record in overseeing budget preparation, administration, and performance analysis, I ensure the efficient allocation of resources while adhering to regulatory compliance and organizational protocols.Budget preparation:• Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements • Provides support to managers with respect to the elaboration of resource requirements for budget submissions.• Identifies process discrepancies in contribution recording between different systems used by OCHA Trust FundsBudget administration:• Monitors budget implementation and determines/recommends reallocation of funds when necessary.• Reviews all requisitions generated by the Reality system for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds.• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.• Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.• Reviews budget, financial reports, grant agreements, audits and relevant documents submitted by CBPFs partners for required processing.• Reviews and certifies Statement of Accounts and ad-hoc financial reports;General:• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, from extra budgetary resources, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures• Monitors, supervises and trains subordinate staff as required Show less I am responsible for the management and oversight of the Finance team in the IHF Humanitarian Financing Unit with the following duties: • Oversee the audit process, including facilitation of the contracting of external auditing companies to conduct financial audit of partners, supporting the planning, ensuring compliance with the United Nations Financial Regulations and Rules (UNFRR). • Review audit reports to ensure that they are in line with the signed agreement and project budget, advise on the clearance of audit reports and ensuring follow-up of critical audit findings.• Oversee and conduct partner financial spot-checks in line with operational modalities and verifies implementing partners (IP) financial documentation as required.• Verify prevention and control mechanisms, monitors compliance with the Standard Operating Procedures (SOPs) related to risk management both at Fund and partner level.• Provide and strengthen analytical capacity and expertise of IHF to undertake examination of initial allegations of fraud / compliance concerns • Ensure discussion of operational, security and other considerations with PFM and HoO and communicates to OCU to ensure the conservative measures imposed are smart and targeted.• Review and advise on the clearance of project budgets. • Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness and transparency• Initiate the process to ensure disbursements as required• Regular follow-up with IP to obtain interim and final financial reports for review • Review and advise on budget amendments or cost/no-cost extension requests. • Support Fund analysis for informing future allocations.• Prepare financial analysis for standard and ad-hoc reporting requirements.• Support the Fund Manager in the preparation of the Unit cost plan• Provide inputs for the preparation of IHF and CBPFs Annual Reports.• Ensure timely financial reporting in compliance with donors' requirements. Show less Summary of key functions:• Strengthen the South Sudan Humanitarian Fund (SSHF) Accountability Framework as well as support the HFU’s Management. • Conduct financial review/spot-check, financial management, Administration, supporting the allocation processes and other functions as required.• Provide oversight for the financial aspects of management of South Sudan Humanitarian Fund (SSHF) allocation processes;• Oversee the financial aspects of the SSHF Accountability Framework • Ensure proper SSHF cash management, analysis and stay abreast with the relevant policy developments. • Facilitation of knowledge building and knowledge sharing in OCHA South Sudan.1. Financial Review:• Perform a thorough review of the project proposal budgets as per fund operational guidelines and allocation strategy, and ensure cost effectiveness analysis of proposals by cross-checking of items commonly purchased under SSHF;• Review the partner’s due diligence application to ensure accuracy of their banking information and documentations;• Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the UNFRR and the Country-based Pooled Funds (CBPF) Guidelines;• Conduct periodic financial spot-check visits to partner offices, prepare the spot-check report and ensure visit findings are thoroughly discussed with the partner and recommendations are understood and followed2. Financial Management:• Track, collect and review financial reports, instalment requests, and projects refund on SSHF financial tracking sheet from SSHF partners to ensure accuracy and compliance with SSHF guidelines and provides feedback to colleagues and partners as necessary;• Maintain the HFU petty cash, record all expenses in UMOJA and ensure reconciliation of cashbook with the physical cash on the safe;• Work closely with Country Based Pooled Funding (CBPF) Finance section in New York on financial reports, budget reviews, payments, and refunds Show less

  • Finance and Budget Officer

    Oct 2023 - now

  • Finance Officer-Pooled Fund Manager

    Jan 2023 - Oct 2023

  • Finance Officer

    Jan 2020 - Dec 2022