Qassem MUSTAFA

Experience

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  Alqrdabia Elementry school

  Nov 2005 - Feb 2006

  Teacher Students

  Teacher of biology sixth class

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  Travel agency

  Jan 2008 - Feb 2009

  Document controller and Secretary

  1-Booking Package Holidays.2- Booking Tailor made holidays and flights.3- Offering a high level of Customer Service.4- Working towards targets.5- Selling holiday extra's (Car Hire, Airport Lounges, Airport Hotels, Airport Car Parking, Transfers, Attraction Tickets).

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  Garyounis center for computers

  Mar 2009 - Oct 2009

  Technician

  Computer maintenance, work, download and install software

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  Eshbeelia shipping

  Jan 2010 - May 2010

  Document controller & Admin

  1-prepare correspondence, spreadsheets, reports and minutes.2- Control of minor purchases including collections if required.3-Control of instructions and variations database. 4-Control of internal meeting agendas / technical challenges.5-Transfer and file site email records. 6-collate information and maintain office files/records.

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  MVV decon GmbH

  Jun 2010 - Feb 2011

  Secretary Ps, Admin

  1-using a variety of software packages, such as Microsoft Word, Outlook, Excel, Access, etc., to produce correspondence and documents, and maintain presentations, spreadsheets and databases. 2-devising and maintaining office systems. 3-using content management systems to maintain and update websites and internal databases. 4-arranging meetings, taking minutes and keeping notes. 5-invoicing. 6-liaising with staff in other departments and with external contacts. 7-ordering and maintaining stationery and equipment supplies. 8- organizing and storing paperwork, documents and computer-based information. Show less

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  Handicap International - Humanity & Inclusion

  Sept 2011 - Aug 2018

  Information Management Officer:1-Responsible for all data management processes.2-Responsible for collecting data questionnaires from field teams and applying a quality control process to ensure the quality and accuracy of the data before it is inputted into the database.3- Coordination with the Project Manager that all relevant staff is adhering to the pre-defined data management processes.4-Provide technical support in the development and management of relevant databases, and to utilize such databases for analysis and reporting purposes.Other : Go to the site to see how the activities going & translate from English to Arabic and opposite in the meetings and some visits. Show less

  • Administration Manager

    Dec 2017 - Aug 2018

  • Base Manager

    Feb 2015 - Nov 2017

  • Admin & Logistics Manager

    Aug 2014 - Feb 2015

  • Administrative Officer ( FIN / HR )

    Mar 2012 - Jul 2014

  • Information Management Officer

    Sept 2011 - Feb 2012
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  Terre des Hommes Italia

  Sept 2018 - May 2019

  1- Administration , coordination with local authorities in theImplementing TdH projects in Libya and supporting TdH to open new bank account in Libya and guarantee access and acceptance for TdH in the country. 2- Finance , working in the accountancy and closing the cash Books and bank books each end of month and registering all the expenses in Italian language in the system and translate all the invoice into Italian.3-Human Recourses , preparing all the payrolls of staff and Paying the Tax’s & SSF each end of month after finalizing The payrolls , following in daily basis all HR tasks related to The base. 4-Logistics , supervise and support for the logistics Department. Show less

  • Administrative/ Logistics Supervisor

    Feb 2019 - May 2019

  • Administrator

    Sept 2018 - Jan 2019
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  Première Urgence Internationale

  Sept 2019 - Jun 2020

  Finance & Administration Manager

  Opening new base and focusing in main tasks and duties:1. Administrative and Financial Support: Overseeing administrative and financial questions, and Ensuring compliance with relevant procedures, with substantive support from the mission FAC.ENSURING FINANCIAL, BUDGETARY, ACCOUNTING AND ADMINISTRATIVE MANAGEMENT OF THE BASE 2. Human Resources: supervising on-site activities related to administrative and HR management with support from FAC. As it’s new base opening, there are the 5 priority activities related to the context of the mission:1. In a context of opening of the base, structuring the Administration department for an efficient support to the activities:a. Internally: trainings of admin team, distributing of tasks, implementing of process and following up the tools in compliance with PUI and donor’s procedures…b. Externally with other departments: guiding of all PUI staffs regarding admin procedures (explaining of the responsibilities under the Admin department, respecting of process, planning of activities…) 2. Ensuring an easy payment of local expenses (opening of a bank account, alternative options to cope with the financial crisis (shortage of cash, inflation…) in order to have a smooth running of activities 3. Strongly Participating to a smooth collaboration between Logistics, Admin and Programs, especially regarding Procurement process and the respecting of high standard rules (steps, validation process, reporting, archiving of HR/Fin/Admin documents…) 4. Closing Financial Follow up of the mission through a proper accounting system, planning of activities and related expenses for an optimized use of resources and better financial visibility. 5. Ensuring a smooth implementation of the HR process within the Base: Setting up, reviewing of the internal regulations in compliance with Local Labor Law and drafting of related HR templates Show less

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  Action Against Hunger | ACF-France

  Oct 2020 - Dec 2023

  Base Support Manager

  - Management - Reporting- Supervise- Representation - Internal Coordination and relations with other departments- External relationships with local authorities and ministries.- Security and Safety1- New Bases opening in Tripoli , Benghazi and Sabha and establishing the access and working in the assessments with regular filed visit for the East ‘’ Benghazi ‘’ & South of Libya ‘’ Murzuq , Sabha , Al bawanis, Traghen and Ubari ‘’ and guarantee establishing strong network and accessing for the NGO in the country by an official letters addressed to ACF – AAH. 2- Management and coordinating with legal advisor in preparing all the documents related to visa issuing and following the process for getting the visas for all expatriates, also in direct contact with stakeholders in preparing all the documents and letters related to project implantation or registration of INGO. 3- Reporting, weekly and monthly reports in terms of access and security and communication with stakeholders and local authorities. 4- Supervise for Sub Base Managers in the South and East and following their tasks. 5- Represent ACF -AAH with local authorities and support the country representative in the communication with them and attending to the meetings requested by the ministries. 6- External & Internal Coordination and relations with other departments, attending to the SMT meetings, weekly base meeting with CD and attending to ACG south and west meetings. 7- Access. Security and Safety, guarantee the access for the NGO by the coordination with stakeholders and ministries to implement the project in the west , east and south of Libya and always following the safety and security of the staff during field and office activities. Other: tasks related to the Finance , HR and Logistics Show less