Shane Coghlan

Experience

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  University of the Sunshine Coast

  Jan 2006 - Jan 2008

  Campus Network Engineer
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  Connected Intelligence

  Jan 2009 - Dec 2010

  Technical Analyst
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  Infoplex

  Jul 2011 - Jan 2013

  • Led a transformational program to migrate server environments to a private cloud, automating server provisioning with BMC software, reducing provisioning time from 4 days to 15 minutes. • Standardised and documented new cloud automation processes, training staff on BMC software and transitioning siloed teams into a DevOps structure.• Collaborated with vendors to develop automated SOE images, ensuring streamlined deployment. • Defined and documented current and target state architectures for server provisioning, IP/firewall rules, storage, backups, application installs, and security configurations.Project Management and Delivery:Developed project plans, schedules, and cost/resource estimates for vendor and internal resource management.Led automation implementation, managing UAT, process flows, and SOE builds.Orchestrated cross-functional collaboration to deploy server environments for Infoplex/Leighton Holdings customers. Show less

  • Cloud Infrastructure ICT Project Manager

    Jan 2012 - Jan 2013

  • Infrastructure Project Manager

    Jul 2011 - Jun 2012
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  Computer Sciences Corporation (CSC)

  Feb 2013 - May 2014

  Infrastructure Project Manager

  • Led server refresh for AMP Banking Group, migrating 400 servers (300 physical, 100 virtual) to Azure cloud under EC2 instances, including database and storage migration.• Oversaw the installation of Wi-Fi devices and wireless networks across multiple AMP building sites.• Coordinated access for engineers to install and allocate storage to AMP servers at various data center sites.• Facilitated and scheduled Disaster Recovery (DR) tests for AMP’s business-critical applications, coordinating with CSC network and application engineers (located on and offshore) and obtaining AMP business owners’ sign-off.Project Management and Documentation:Developed business cases, cost models, and high-level designs for AMP approval.Created and maintained project schedules, cost estimates, and RAID logs, tracking progress and risks. Collaborated with technical architects to document network and infrastructure designs.Managed resource allocation, ensuring cost and time approvals were within budget.Prepared weekly project reports and updated RAID logs to ensure timely project delivery. Show less

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  Department of Premier and Cabinet (NSW)

  Jun 2014 - Dec 2015

  Infrastructure Project Manager

  • Led the relocation of compute infrastructure and network equipment (Cisco/F5/Dell) to a new site, ensuring seamless migration for 20+ business units and Ministers. • Procured and deployed new laptops for 800 staff, overseeing the customization of SOE images and onsite laptop builds in collaboration with vendors and desktop engineers.• Managed floor plans and seating arrangements, ensuring efficient use of space for the new office environment.Project Management and Execution:Created detailed project schedule (MS Project), and maintained RAID logs (MS Excel) for relocation planning.Oversaw vendor relationships, managing procurement and rollout of devices by signing off on SOWs (MS Word).Coordinated with third-party government vendors to ensure timely delivery of floor plans and site fit-out, including meeting rooms and data center setup.Facilitated daily stand-up meetings at both old and new sites to track progress and address issues. Prepared and managed project plans, including budget, change management plans, and Steering Committee reports (MS PowerPoint). Successfully relocated 800 staff members to their new desk allocations at the new site. Show less

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  Industry, Innovation, Hospitality and the Arts division, NSW Trade & Investment

  Jan 2016 - Dec 2016

  Application Project Manager

  • Led the development of a new CRM (Customer Registrations Management) online portal in collaboration with a vendor. (Sugar CRM). • Gathered business requirements and structured code sprints to align development with stakeholder needs.• Designed and built user interfaces and forms, creating application workflows (MS Visio). • Migrated user data from a legacy system (TRIM) to CRM databases, ensuring data integrity. • Integrated the billing system (SAP) into CRM, enabling ticketing system automation. • Worked with Change Management to facilitate business transitions and user adoption. Project Management and Agile Delivery:Developed the project plan and product roadmap, ensuring on-time delivery.Documented sprint cycles, maintained RAID logs, and tracked requirements in the product backlog (Excel). Facilitated agile ceremonies, including daily scrums and sprint retrospectives.Led UAT testing, coordinated training sessions, and developed user training materialsPrepared project reports for weekly reviews and Steering Committee updated (MS PowerPoint). Provided milestone, risk, and issue updates to the Program Manager. Show less

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  The Performa Group

  Jan 2017 - Apr 2018

  Application Project Manager

  • Led the development of a new Budget Management application for the Tasmanian Annual Budget approval process, collaborating with a SaaS development team. • Coded workflow modules and executed test scripts with developers using C++, Javascript and MS Team Server.• Designed and deployed cloud infrastructure for servers and databases (Azure). • Created user interface designs to optimize module accessibility on the web portal.Project Management and Agile Delivery:Developed a business case, project plan, and product roadmap, securing approval from Treasury stakeholders. Documented 600+ pages of system requirements and use cases.Maintained project schedules, RAID logs, and all documentation in Confluence.Managed the product backlog (Jira) in collaboration with the Product Owner.Facilitated Agile ceremonies, including scrum meetings, sprint cycles, and retrospectives.Oversaw weekly code releases, ensuring timely and high-quality delivery.Designed and developed reports with report designers/coders.Led testing, debugging, UAT facilitation, and final client sign-off. Show less

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  IntelliHUB Group

  Jul 2018 - Dec 2018

  Infrastructure Project Manager

  • Led the relocated of 400 staff to new premises, overseeing floor planning, desk allocations, and procurement of new laptops to support activity-based working. • Collaborated with Intellihub’s network team and vendors to define network requirements and procure Cisco/F5 network equipment. • Managed the setup of switches and routers at the new site, coordinating with vendors for seamless deployment. • Migrated applications to Office 365 and Dynamics 365, ensuring smooth transition. Project Management and Delivery:Developed and managed a Kanban board (Jira) for application migration tasks.Facilitated daily scrum meetings, ensuring alignment and progress.Created and maintained project schedules, RAID logs, and budget plans using MS Project/Excel. Managed vendor relationships for network equipment procurement, delivery, and installation. Prepared project reports and delivered Steering Committee presentations using MS PowerPoint. Led UAT sessions, documented results, and executed the Go-Live strategy. Show less

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  Data#3

  Feb 2019 - Jul 2020

  Infrastructure Project Manager

  • Led the design of a new data centre for the Bank of China conducting workshops with technical l leads, engineers, and stakeholders to define architecture and design decisions. Covered including active directory, dell management suite, EUC (SOE, VDI), Infrastructure, migration strategy, networks/VLANS/IP/ Security, Storage, Nutanix, and backups. • Procured and deployed network routers, switches, firewalls and cabling at the new premises, ensuring seamless integration. • Migrated existing servers and applications to the new infrastructure after building and testing the environment at a staging site.• Successfully relocated 1,000 staff to the new premises with minimal downtime. Project Governance & Collaboration:Worked closely with Data#3 technical staff, Bank of China stakeholders and vendors to develop high level designs and project plans.Managed end-to-end testing, including Test Plans, UAT, and Go-Live strategies, tracking requirements in MS Project.Facilitated daily stand-ups and stakeholder meetings to ensure alignment and progress.Prepared and presented project reports, RAID logs, schedules, and budget updates to the Steering Committee (monthly) and senior leadership (weekly) via MS PowerPoint & Teams. Show less

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  Mozaic

  Jul 2021 - Mar 2024

  Infrastructure & Application Project Manager

  • Automated the Ausgrid Disaster Recovery Process, migrating it to a SaaS cloud solution including migration of data, forms developments, work flows and user interfaced design.• Led the migration of Ausgrid’s meter reading Infrastructure to the Azure cloud, optimizing server performance and scalability. • Upgraded the Ausgrid website platform enhancing web services, API integrations, SQL databases, business logic, networks, cyber security (SSL, OAuth, User Access), user interfaces/forms, CI/CD pipelines using Azure and Postman. Collaborated with Security, DevOps, Service Management, PMO, Offshore / Onshore vendors and Change Management to develop business cases, high level designs and project plans.Managed the testing lifecycle, including Test Plans, UAT sessions, and defect tracking (Kanban/Log). Led Agile ceremonies, including daily stand-ups, sprint planning, and retrospectives (Jira). Prepared executive reports (RAID logs, project schedules, budget plans) and presented Steering Committee updates using MS Project & PowerPoint. Show less