Flora Chebon

Experience

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  Egerton University Sacco Ltd

  Mar 2013 - Mar 2014

  Accounts Assistant

  • To confirm the reconciliation for the period 2004-2006• To confirm cheque deposit reconciliation from 2004 to date.• To make appropriate observations and recommendations on the findings. • Other related duties as assigned by the Chief Executive Officer.

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  AFRICA MERCHANT ASSURANCE CO. LTD.

  Apr 2014 - Sept 2019

  Accounts Assistant

  • Scheduling payments, fund transfers and ensuring that the disbursement function is operating optimally.• Cash flow management and reporting• Cash and bank reconciliations.• Responsible for all accounts payable processes• Compiling payroll data, calculating statutory and other deductions to be withheld, reconciling errors to maintain accuracy of payroll records as well as ensuring timely payment of salaries• Prepare payment vouchers for disbursement of funds and ensure that the general ledger and sub ledgers are updated in a timely and accurate manner• Receive payment requests and verify the accompanying supporting documentation; proactively liaising with the payment requestor to assist them in following procedures.• Confirm Purchase Orders, Invoices and Goods Received Notes are in place before payments are made.• Reconciling vendor statements, and maintaining liaison with suppliers to ensure payments are made promptly and accounts stay current• Preparing and processing electronic transfers and payments• Maintaining the fixed assets system on a monthly basis and ensuring the balances are updated to the general ledger.• Liaising with internal and external auditors on required information necessary for audit.• Assisting in the preparation of financial reports.• Assisting in budgeting and budgeting control Show less

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  Let's Travel Agency

  Feb 2020 - Feb 2022

  Accountant

  • Process all statutory payments and returns (NHIF, NSSF, PAYE, etc.)• Constantly monitoring that expenses are in line with the budget approved;• Prepare monthly financial reports;• Bank reconciliation.• Prepare contracts with suppliers, partners and service providers, and monitor their administrative compliance with Kenyan law• Post All Customer Receipts and Payments within the ERP system• Active Debt Collection

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  FIPS-Africa

  Jul 2022 - Oct 2022

  Accountant

  • Review travel expense reports, consultant invoices, other payment requests for accuracy and compliance, regulations, and policies.• Prepare, review, and/or execute payment transactions.• Review all transactions to ensure that they are accurate and comply with FIPS policies, procedures and Donor requirements.• Post all approved transactions in the ERP system• Preparation of funds transfer for supplies payments.• Prepare timely and accurate cash forecasts at the Program Unit level. • Process partner advances and approved liquidations in ERP.• Prepare and reconcile monthly PAYE, VAT and Withholding tax schedules for payment. • Process adjustment journals for accruals, corrections, prepayments and redistribute support costs to all projects.• Prepare bank reconciliations and perform petty cash count for the program units on monthly basis. • Reconcile balance sheets accounts (advances, accruals, prepayments, deposits) and resolve reconciling items on a monthly basis. Show less

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  Ronalds LLP

  Nov 2022 - May 2023

  Accountant

  Prepare and monitor the firm’s monthly, quarterly and annual budgets.• Prepare accurate management accounts by the 5th of every month.• Discuss the aged receivables with the respective team leaders, partners and the COO andadvice the debt collector on the receivables to follow up on.• Prepare the firm’s financial statements for audit and advise the management on the areas ofpotential risk and improvement.• Ensure timely filling of all the firm’s annual returns and follow up to ensure that the firm hasan up to date Tax compliance certificate.• Prepare and maintain accurate records for debtors and creditors and ensure the reconciliationof their balances.• Invoice clients on Xero accounting software.• Determine the monthly profitability for each department, prepare and discuss with thepartners the profitability analysis.• Prepare VAT analysis and file other statutory deductions to the specific authorities on a timelybasis.• Liaise with the partners and the team leaders to get the job costings for all the assignmentshandled every quarter and prepare the performance analysis.• Ensure clients’ statements are up to date.• Review bank reconciliation, loan reconciliation as well as petty cash on the Xero accountingsoftware to ensure accuracy.• Ensure proper maintenance, filling, security and accessibility of financial and accountingdocuments.• Undertake any other related tasks as may be required by the management from time to time. Show less

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  ProChange Africa

  Jun 2023 - now

  Finance Consultant

  • Provide appropriate accurate reports on a timely basis.• Maintaining costs at optimum levels of efficiency and effectiveness.• Supervision and management of the finance assistant to ensure that they play their part in ensuring finance duties are carried out in an accurate and timely way.• Review the filing of all accounting and other admin documentation.• Review and verify that all transactions are subjected to the laid down procedures and processes.• Verify that transactions are recorded in the correct day book, suppliers’ ledger, customer ledger and general ledger.• Review and verify the reconciliations of all bank accounts, petty cash, M-pesa and all other balance sheet accounts on a monthly basis monitor.• Prepare the payroll every month in good time.• Provide quarterly and annual Donor reports in the donor format by 10th of the following month preceding the last month of the quarter.• Prepare accurate management accounts by the 10th of every month.• Prepare monthly reports to the EC reviewing actual spending against budgets and advice colleagues whether they are within limits set.• Lead the task of preparing budget that accurately reflects the costs of running the KSPCA in an effective and efficient way in consultation with the departmental heads.• Coordinate year end audit with external auditor. Show less