Sheikh Abida Islam

Experience

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  Médecins Sans Frontières (MSF) France

  May 2018 - Mar 2019

  Head of Misson Support

   Supporting the HoM in promoting and protecting the MSF image externally  Assisting in context analysis, updating general information on the context for MSF internal documents and advising on cultural appropriateness of organized activities and individual behaviors. Disseminating relevant context information to the coordination team and regularly informing them on key issues, and providing context briefing to new international staff Analyzing the risks and the security level of the context of the mission and assisting in conducting risk assessments and in the development security plans for the mission and project.  Advising the PC and HoM on aspects of security management Establishing and maintaining external relationships with relevant authorities and stakeholders.  At the request of the Head of Mission, assisting the HoM or representing MSF in meetings (NGOs, official bodies and administrations, etc.)and preparing full report Ensuring the follow up of relevant administrative dossiers such as the MSF registration in the country, working permits, immigration policies, national protocols, etc. At the request of the HoM, preparing and conducting an information briefing, focusing on the country context for International Regional and Relocated Staff Translating sensitive documents and acting as an interpreter when needed.  Writing letters and correspondences with officials and partners and preparing reports, and formal requests. Show less

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  Médecins Sans Frontières (MSF) France

  May 2020 - Dec 2020

  Interim Human Resources Manager

   Ensuring of hiring, carry out amendments and contract termination formalities for employees informing them on their rights and preparing all mandatory tax declarations Assisting the Project Coordinator, and/or team leaders and to forecast HR needs and to ensure HR availability for the project activities. Supervising payroll procedures In close collaboration with the Project Coordinator and HRCo, looking for the best options to avoid and/or solve possible labour conflicts in the project. Ensuring all staff in the Project (National, International, Regional, visits, etc.) is properly briefed and/or inducted. Being responsible for, in close collaboration with HRCo and Logistics department, that all international and internal movements in the Mission are properly managed (visas, tickets, per diem when necessary, dates of arrival/departure, etc.), and ensures proper accommodation conditions. Ensuring all HR reporting of the Project. Show less

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  Médecins Sans Frontières (MSF) France

  Feb 2021 - Oct 2022

   Calculating, analyzing and monitoring the project's HR and Financial operational needs and the associated budget.  Ensure the required sizing and capabilities of the project and proper allocation of funds Planning, supervising and ensuring the implementation of the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff. Supporting the project line managers in processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and MSF commitment. Advising on set-up and updating the project's organizational chart and job descriptions and assisting the PC, team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labour laws.  Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.  Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security. Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines and rules, and using the respective software in place.  Ensuring the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting Show less Ensuring that all staff have valid work, stay, travel permits, managing visas and associated required processes for the arrival and departure of international staffEnsuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN…) and Tracking full process of NGO visa, work permit and TIN applications for all international stuff.Supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation complianceOrganizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.Assisting in ensuring all HR reporting of the missionSupporting the HoM in promoting and protecting the MSF image externally Assisting in context analysis, updating general information on the context for MSF internal documents and advising on cultural appropriateness of organized activities and individual behaviors.Disseminating relevant context information to the coordination team and regularly informing them on key issues, and providing context briefing to new international staffAnalyzing the risks and the security level of the context of the mission and assisting in conducting risk assessments and in the development security plans for the mission and project.Establishing and maintaining external relationships with relevant authorities and stakeholders. Ensuring the follow up of relevant administrative dossiers such as the MSF registration in the country, working permits, immigration policies, national protocols, etc.Preparing and conducting an information briefing, focusing on the country context for International Regional and Relocated StaffWriting letters and correspondences with officials and partners and preparing reports, and formal requests. Show less Major Achievements: In close coordination with the HR Coordinator, ensuring of all recruitment process, carry out amendments and contract termination formalities for employees for emergency COVID 19 project including supporting in calculations of HR needs, organization chart and rostering of HR in coordination with government staff.  In close collaboration with the Finance Coordinator and the Head of Mission, analysing and following-up the mission budget, in order to ensure that funds are used according to funding contracts and proposing corrective action if needed. In close collaboration with the Finance Coordinator, following up all service contracts in project site. Show less

  • Project HR/Finance Manager

    Oct 2021 - Oct 2022

  • Head of mission/Human Resource Coordinator Assistant

    Apr 2019 - Sept 2021

  • Administration Manager-Finance and HR

    Feb 2021 - Aug 2021
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  Médecins Sans Frontières (MSF)

  Dec 2022 - Oct 2023

  Project HR/ Finance Manager

   Calculating, analyzing and monitoring the project's HR and Financial operational needs and the associated budget.  Ensure the required sizing and capabilities of the project and proper allocation of funds Planning, supervising and ensuring the implementation of the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff. Supporting the project line managers in processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and MSF commitment. Advising on set-up and updating the project's organizational chart and job descriptions and assisting the PC, team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labour laws.  Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.  Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security. Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines and rules, and using the respective software in place.  Ensuring the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting Show less

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  Across Boundaries

  Feb 2024 - now

  Manager-Operations and Administration