Experience

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  Red sapphire events

  Feb 2007 - Sept 2008

  Client executive

  • Maintains accurate and up‐to‐date records and files for all event management projects.• Maintains current information in a corporate database for business contacts, consumer databases, performers, artists, sponsors and vendor lists.• Creates proposals, contracts and invoices for clients, sponsors and vendors, as well as manage proposal and contract tracking.• Develops event specific organizational tools such as production timelines, contact lists, on site deliverables schedules etc.• Support in pre-qualification process and preparation of biding documents.• Provides research support and completes tasks required for event execution.• Manages collateral production for printed materials, brochures, signage and other marketing pieces.• Assists with event marketing duties such as writing press releases, radio and television spot copy, etc.• Compiles post event wrap up reports, evaluations and client summaries.• Conserves time of company principles by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.• Maintains customer confidence and protects operations by keeping information confidential.• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.• Provides key support to overall team operations by planning internal staff meetings, preparing meeting agenda, recording discussions and providing follow up reports. Show less

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  Dezignkaft associates

  Oct 2008 - Jan 2010

  Accountant/ admin manager

  • Management of the day to day income/receipts and expenditures of the organisation.• Marketing of new customers• Follow-up /maintenance of existing customers and suppliers. • Keeping record of every Bank transaction for the company • Prepare financial management reports • Ensure timely release of funding for project execution and resolve any funding issues in relation to purchase of working materials in the officer site• Resolve accounting discrepancies and irregularities• Ensure accurate and appropriate recording and analysis of revenues and expenses• Analyse financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems. Etc• Preparation of Pay Roll and payments execution • Production of payment records and Manage client records Show less

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  Sageto ltd

  Oct 2010 - Nov 2018

  Administrative/ human resources executive

  • Providing administrative, financial, and operational support to the Admin Directorand team members including Ensuring implementing of project activities, scheduling meetings, travel booking, organising calendar, maintaining filing systems, support project initiatives, handle financial reimbursements.• Ensure timely budget preparation for programmes and communicating target. • Coordinate all inputs from various Site towards finalizing grant for projects, preparing concept notes, budgets and all necessary documentation for each project implemented.• Provide for each department support for Inductions, trainings, workshops etc which entails the provision of logistical support to both staff and external consultants; coordinate events/meetings/conferences (room bookings, refreshments, preparation of agenda).• Maintain team administrative systems including electronic and paper filing systems, Project registers, progress reports and arranging induction schedules for new team members (providing support), undertake ad-hoc assignments and projects.• Work closely with senior management and Finance team to finalize and approve budget requirements for peculiar projects implemented.• Update consultants & vendors database etc, which includes tracking of project milestones and deliverables covered and tracking of meetings, trainings, and conferences being held for the purpose of generating reports.• Track contract expiration and renewal, as well as provide up to date information on status of consultants, vendors etc• Preparation of Lease agreement for staff, lease renewal.• Use of Quick books to manage financial operations which includes, admin petty cash, money allocated to handling project activities, payment of transport reimbursements and per diems to participants.• Plan and organise project meetings and staff meetings which includes taking down of minutes of the meetings and perform general secretarial duties as the need arises. Show less

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  Open society initiative for west africa (osiwa)

  Nov 2018 - now

  Finance and hr assistant

  Monitoring and Evaluation• Assist with the review of project documents (recommendations, M&E plan, PIP).• Help review/assess projects reports and produce missions’ reports.• Provide timely support to program staff and partners to for project implementation and delivery.• Perform performance reviews of partners, programs and the Foundation as a whole.• Help build the capacity of staff and partners on M&E practices, tools and requirements.Finance• Assist with month end-financial reporting, balance sheet reconciliation, audits.• Assist with grant recommendation budgets and grants financial report reviews• Assist with bank statement reconciliation• Work with the finance team on yearly forecasting efforts• Assist with the monthly tracking of the organization’s physical inventory• Support the payment processing team• Support in both internal and external audit processes• Preparation of chques/wire transfer and cash payment Grants• Assist the grant unit in the review of project recommendations and grant contracts• Help maintain updated grant records in the Grants Management system (GMS)• Help update grantee contact information on GMS working in collaboration with the program staff• Develop approved grantee list; maintain proper documentation for approved grantees in GMS• Follow up on grant payments swift codes and liaise with respective programsEconomic Governance, Political Governance, Law, Justice and Human Rights• Conduct in-depth prospective partner research and support due diligence processes.• Support the management of approved grants, and provide research and analysis where required.• Research emerging themes, trends and directions in OSIWA thematic areas and synthesize key policy documents/reports.• Support the development of program strategies, work plans and activities.• Manage relationships with OSIWA partners, grantees and other stakeholders in a professional and collegial manner. Show less