Emily Horein, CMP

Experience

• 

  Weiner Association Management

  Jul 2002 - Jun 2003

  Operations Manager/Meeting Planner

  -Worked with executive boards of three associations to plan and execute meetings for 100 people and yearly conferences/conventions for 200 people including site selection, securing guest speakers/trainers and entertainment. -Coordinated directly with hotel convention services manager on all meeting aspects including contracts, budgeting, conference set-up, meals, audiovisual, and hotel room blocks. -Responsible for handling all aspects of membership for three associations including membership mailings, new member registration, and dues billing. Show less

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  Creative Dining Services/Whirlpool Corporation Conference Center

  Jul 2003 - May 2004

  Conference Services/Front Desk

  -Responsible for inputting room reservations and checking guests in and out. -Filled in for Conference services coordinator when needed including booking conference rooms and handling logistics for on-site meetings. -Set-up all conference rooms prior to each meeting.

• 

  Creative Dining Services/Consumers Energy Conference Center

  May 2004 - Jan 2008

  Conference Services Coordinator

  -Worked with Consumers Energy personnel and conference center staff to coordinate all aspects of scheduling meetings, events and weddings at the conference center. -Coordinated with meeting planners on all training session logistics including conference room set-up, audiovisual, food and beverage, overnight accommodations and billing. -Responsible for gathering and collecting information for weekly staff meetings and providing direction to the support staff in regards to the clients meeting details. Show less

• 

  American Cancer Society

  Jan 2008 - Aug 2010

  Community Representative

  -Planed three large scale events annually including Relay For Life and Making Strides Against Breast Cancer events. -Oversaw all logistics for the events including site selection, food and beverage, entertainment, audio visual, contracts, vendors, and on site management. -Recruited and managed over 100 teams of volunteers to raise $300,000+ annually. -Worked with committees of 20+ volunteers to organize three events annually. -Managed, grew and met income goals for events. -Promoted American Cancer Society advocacy, initiatives and services to businesses and community leaders. Show less

• 

  Creative Dining Services/Whirlpool Conference Center

  Jul 2011 - Apr 2012

  Front Desk

  -Checked guests in and out of hotel. -Assisted General Manager with research projects for the property.

• 

  Kalsec Inc.

  Apr 2012 - now

  -Manage the approval process of 70+ new suppliers and 175+ new raw materials per year working with Regulatory, Quality, and Buyers for final approvals. Up to 25 approvals in process at any given time.-Manage 9,000+ existing documents per year in TraceGains. This includes reaching out to over 300+ suppliers monthly collecting missing and expired documents, uploading documents, and working with Regulatory and Quality for approvals, achieving 94% document compliance on a goal of 90%.-Act as a liaison between Kalsec and suppliers for questions regarding documents.-Assist in the creation of new supplier and new raw material process and workflow. Train Buyers, Product Directors, and R&D on the new supplier and new raw material workflow process.-Perform all general office duties for the Procurement team and Procurement Vice President including, coordination of outside visitors, travel arrangements, meetings, luncheons, calendar management, note taking, special events, handling of confidential/sensitive information, and report and presentation creation such as PowerPoint presentations and business analytics reports.-Manage the creation of a brand-new SharePoint site for the Procurement team.-Plan and support major company meetings and events including Sales meetings (local and global), Procurement meetings, trainings, celebrations, and company-wide picnics for up to 400 people,-Negotiate with hotels, event spaces, and contractors on room blocks, food and beverage, audiovisual, equipment rental, guest speakers, entertainment, and special activities.-Assist HR on interview scheduling and onboarding of new employees for the Procurement department.-Manage company-wide sourcing and ordering of office supplies, business cards, client giveaways, and coffee, as well as transitioning the company from paper to electronic business cards saving $5,000 per year. Show less -Managed calendar for a very busy CEO.-Handled all worldwide travel arrangements for CEO as well as many other Vice Presidents and employees. Renewed Passports and Visas for Sales and Marketing team.-Subject-matter expert for implementation of SAP Concur Travel and Expenses to all North America and Central America traveling employees including the training of 150+ employees-Planed and supported major company meetings and events including Sales meetings (local and global), Procurement meetings, trainings, celebrations, and company-wide picnics for up to 400 people,-Negotiated with hotels, event spaces, and contractors on room blocks, food and beverage, audiovisual, equipment rental, guest speakers, entertainment, and special activities. -Assist HR on interview scheduling and onboarding of new employees for the Procurement department.-Designed and proofread PowerPoint presentations, Excel spreadsheets and Word documents. -Pulled and interpreted financial reports. -Managed various meetings, lunches/catering, conference calls and presentations as needed. -Worked with marketing to coordinate all literature for client visits. -Uploaded Regulatory documents into Tracegains.-Past President of Kalsec Charitable Activities Team. Show less -Managed calendar for a very busy President. -Handled all worldwide travel arrangements for President as well as many other Vice Presidents and employees. -Renewed Passports and Visas for Sales and Marketing team. -Planed large scale meetings/conferences on a yearly basis including global meetings.-Designed and proofread PowerPoint presentations, Excel spreadsheets and Word documents. -Pulled and interpret financial reports. -Handled signing of legal documents such as Non-Disclosure Agreements. -Helped with various events, projects, meetings, lunches/catering, conference calls and presentations as needed. -Subject matter expert for implementation of SAP Concur Travel and Expenses to all North America and Central America traveling employees including training of 150+ employees-Negotiated corporate rates with local hotels. -Worked with marketing to coordinate all literature for client visits. Show less

  • Sr. Procurement Specialist

    Apr 2023 - now

  • Sr. Administrative Assistant to the CEO, Sales, Marketing,and Procurement

    Apr 2017 - Apr 2023

  • Administrative Assistant to COO and President

    Apr 2012 - Apr 2017