Sumathi Shanmugam

Experience

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  Rizvan Real Estates

  Aug 1996 - Apr 1997

  Secretary

   Handling administrative works, etc. Preparing list of residential/commercial house/property/land for rent/lease/sale status, etc.  Preparing rent/lease/sale agreements

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  Maheswari Commercial Co.

  May 1997 - Apr 2001

  Account Assistant cum Secretary

   Responsible for maintaining Cash Book, BRS, T/B in Tally software Handling administrative works, preparing receivables reports, etc.

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  Lock & Décor (P) Ltd.

  Apr 2001 - Dec 2005

  Accounts cum Admin. Executive

   Responsible for maintaining Cash Book, BRS, Income & Expenditure statements, inventories in Tally software and finalizing customer accounts Handling administrative works including correspondence, billing, follow up for payments, orders, collections and dealing with customs related works Handling customers queries, guiding them for selecting the right product, assisting in problem solving Preparing sales reports (targets, daily activities of marketing executives)

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  Mint Corporation

  Jan 2006 - Jan 2008

  Accounting Officer / Assistant Supervisor

   Responsible maintaining Cash Book, BRS, Income & Expenditure statements and preparing Audit Schedules for Financial Statements, etc. Preparing monthly Sales & Purchases (Local & Import) reports and filing monthly GCT Returns. Preparing weekly, fortnightly & monthly Payroll and filing Monthly & Annual Statutory Returns. Income Tax – Filing Annual Returns for Company and Individual  Preparation of Corporate Legal documents:o New companies registrationo Filing annual returns o Statutory registration o Annual general meetingso Extra-ordinary general meetingso Minutes of Director’s meeting (allotment/transfer/forfeiture of shares)o Appointment and resignation of directors and company secretaryo Closure and liquidation of company Show less

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  SIFL

  Jul 2008 - Aug 2012

  Manager (Project Office)

  • Incharge of the office management and played an overwhelmingly significant role in running the Bangalore project office.• Proper documentation of project related documents and despite 200 odd design submissions, 2000 letters, 1500 odd drawings and plenty of external documents, traceability of all these are well maintained both in hard and soft copies.• Successfully handled the Interface management with client, team of consortium partners and other related authorities with utmost satisfaction at all levels.• Timely preparation and delivery of drawing submissions, documents as well as reports of excellent quality to client as per schedule.• Proper management and tracking of all the payment from the client and interface with accounts/finance dept. and timely execution and documentation of payment as per schedule.• Managing the quality control plan.• Preparing monthly progress reports of Traction Power and Trackwork projects in Primavera 6 to the client and to the SREI Infrastructures Finance Limited Management.• Updating Monthly Reporting System.• All other new works as proposed by the Management in Bangalore attended and worked out at the utmost profession level with satisfaction to the seniors and as per the requirement.• All office related finances handled well, and as per the company’s norm• Providing HR and IT support for project office by interacting with Head Office.• Evaluating Technical Bid documents Show less

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  LEAP Infraasys Pvt. Ltd.

  Sept 2012 - Feb 2014

  Manager - Document Controller for MEGA

   Manage complete Ahmedabad Metro Project Office and play a significant role in its functioning and handling of about 40-50 staffs which includes five consultants and foreign experts Document controlling for MEGA – entire project related documents like design submissions, letters, drawings and plenty of external documents, traceability of all these are well maintained department wise, consultant wise both in hard and soft copies Handling the commercial matters of various ongoing projects  Contribution towards drafting MOMs, office matters, CAD support Coordination with Clients, Consultants, Suppliers, Service providers, etc. Proper documentation of in-house, clients and various consultants project related documents including design submissions, letters/mails, drawings, reports and plenty of external documents, traceability of all these are well maintained Successfully handling the Interface management with client, consultants, and other related authorities with utmost satisfaction at all levels. Timely preparation and delivery of submissions, documents and reports as per schedule. Proper management and tracking of all the payment from the client and interface with accounts/finance dept. and timely execution and documentation of payment as per schedule. Managing the quality control plan. Preparing Fortnightly and Monthly Progress Report Office related finances handled well, and as per the company’s norm Handling office logistics Providing HR and IT support for project office by interacting with Head Office. Relationship between the team members are dealt with absolute proficiency for the benefits of the company and project Show less

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  TÜV SÜD South Asia

  Aug 2014 - Oct 2016

  Project Coordinator (BMRCL & MEGA)

  Job Profile: Project Coordinator for BMRCL and MEGA  Administrator for PuravanakraAccomplishments- Manage complete Bangalore Real Estate & Infra Department - Interface management with client, team of consortium partners and other related authorities with utmost satisfaction at all levels.- Managing the quality control plan - Proper documentation of project related documents, design submissions, letters, and drawings, traceability of all these are well maintained - Timely preparation and delivery of submissions, documents and reports as per schedule.- Proper management and tracking of all the payment from the client and interface with accounts/finance dept. and timely execution and documentation of payment as per schedule.- Office related finances handled well, and as per the company’s norm- Preparing Time Schedule for on-site employees- Coordination with Clients, Consultants, Suppliers, Service providers, etc.- Handling office logistics Show less

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  Rail Expert Consult India Pvt.Ltd.

  Nov 2016 - May 2018

  Manager (Admn. & HR) - Bangkok Metro Project

   Manage complete Corporate Office, Bangalore  Proper documentation of project related documents, design submissions, letters, and drawings, traceability of all these are well maintained  Managing the quality control plan  Timely preparation and delivery of submissions, documents and reports as per schedule. Office related finances handled well, and as per the company’s norm Proper management and tracking of all the payment from the client and interface with accounts/finance dept. and timely execution and documentation of payment as per schedule Handling office logistics HR Activities Interface management with client, team of consortium partners and other related authorities with utmost satisfaction at all levels Coordination with Clients, Consultants, Suppliers, Service providers, etc. Liaison with Govt. agencies Show less

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  TÜV SÜD South Asia Pvt. Ltd.

  May 2018 - now

  Deputy General Manager - Operations - RE & INFRA (Rail)