Erna Megvinyte

Experience

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  London Probation Trust

  Dec 2011 - Jun 2015

  Administrating in-house Room Booking System, liaising and negotiating with Directors, senior managers, PA’s and external clients, agreeing advanced bookings and requirements, room layouts, equipment, catering services etc.Maintaining accurate documentation and recording in required systems. Building and maintaining effective relationships internally and externally.Liaising with reception staff to confirm meeting schedules and expected number of attendees, covering reception/switchboard duties as and when required.Liaising with suppliers and raising orders. Welcoming visitors and conference delegates and providing them with information regarding Conference Centre services, meeting with prospective clients.Undertaking a varied range of meeting room services, including room and presentation set up, coordinating refreshment and catering provision, checking and monitoring stock and orders.General administrative work i.e.typing, faxing, e-mails, photocopying, printing and filing. Show less Ensuring compliance with Health & Safety procedures, including fire drills, alarm testing, the management of self-harming individuals, and incident reporting procedures. Administering First Aid where required, liaising with emergency services when required and preserving the integrity of the scene and any evidence for serious incidents.Conducting resident contact in a respectful, anti-discriminatory manner, promoting the principles of pro-social modelling and challenging anti-social behaviour and attitudes including racism and sexism in accordance with the ASPA Equal Opportunities policy. Monitoring, logging and reporting on resident behaviour at all times to ensure proper enforcement and/or compliance with Court Orders, Licences and Approved Premises Rules. Undertaking the direction on of the manager, complying with recall procedure as necessary.Accessing and updating IT and paper based recording system. Show less Maintaining accurate documentation and recording in required systems. Building and maintaining effective relationships internally and externally.Liaising with reception staff to confirm meeting schedules and expected number of attendees, covering reception/switchboard duties as and when required.Liaising with suppliers and raising orders. Welcoming visitors and conference delegates and providing them with information regarding Conference Centre services, meeting with prospective clients Show less

  • Administrator (Meeting Services)

    Aug 2014 - Jun 2015

  • Resident Assistant

    Sept 2012 - Jul 2014

  • Facilities Administrator (14 months contract)

    Dec 2011 - Jan 2013
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  CBS Corporation

  Nov 2015 - Dec 2015

  Interpreter/translator/personal assistant

  Providing interpreting and translating services as required by CBS staff. (CBS and Soar Production, 'World Race TV Project')• Written translation – translating needed documents, leaflets, scripts.• Oral, simultaneous translation – translating for clear communication while project was filmed in Tbilisi, Georgia.

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  US military, Special Forces in Tbilisi, Georgia

  Jan 2016 - Mar 2016

  Interpreter and translator

  Providing interpreting and translating services as required by the US Military Special forces while doing training for Georgian Special Forces.• Written translation - translating power point materials, tests, documents.• Oral, simultaneous translation – translating lectures, exercises while solders are practising.

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  OSCE Office for Democratic Institutions and Human Rights (ODIHR)

  Sept 2016 - Nov 2016

  Office Assistant

  Working in the busy office environment for ODIHR, which is the leading agency in Europe in the field ofelection observation. Being part of the co-ordinates and organizes the deployment of numerous observationmissions with thousands of observers every year to assess the compliance of elections in the OSCE participatingStates with OSCE commitments, other international standards for democratic elections, and national legislation.

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  ENVIROPLAN

  Nov 2017 - Jun 2019

  Project Assistant

  Prepare outgoing mail by drafting correspondence. Provide personnel administrative and logistics/procurement support as needed. Monitor office expenses and costs Organize and schedule meetings and appointments Produce and distribute correspondence memos, letters, faxes and forms Translation of minor documentsSetting out all the materials including power point presentations, hand-outs, reports, etc – during the meetings/workshops.Liaising with suppliers, raising ordersOrganize workshops/seminarsCommunicate with Experts regarding their travel schedule/hotels & fuel costAssist with organizing Study Tours Show less

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  EU Twinning Project

  Nov 2019 - Jun 2021

  RESIDENT TWINNING ADVISER (RTA) ASSISTANT

  Ø Assisting the RTA in all the day-to-day all administrative and logistical matters i.e. office management, general administration, record keeping, dissemination of information, planning and administration of project activities.Ø Providing translation and consecutive interpretation from English to Georgian and vice versa for the RTA, project leaders, component leaders and short term experts, when necessary (acting as a translator/interpreter, when necessary).Ø Assisting the RTA in identifying, verifying and monitoring project procedures.Maintaining close working contacts and relations with beneficiary administration and project stakeholders (including project leaders, component leaders, short term experts and counterparts involved in the Twinning).Ø Providing support to the short term experts and component leaders during their missions in Tbilisi and the project leaders during the meetings of the Project Steering Committees and internal working meetings on Rolling Work Plan and Communication and Visibility Plan of the project.Ø Reporting to the RTA.Ø Perform other tasks assigned by the RTA within Twinning conditioning's. Ø Attendance the meetings and drafting minutes of the meetingsØ Assistance in preparation of administrative and working papers of the project activities Show less

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  ENEMO (European Network of Election Monitoring Organizations)

  Aug 2021 - Nov 2021

  Assistant to Election Analyst

  Monitor Election Environment Providing verbal and written translation;Translate decisions, regulations, and any other legal acts adopted by the national election authorities into English;Drafts analysis of relevant election related acts, as required;Provides assistance in organizing meetings and events, plans working hours, keeps contacts, prepares documents, etc.;Develop and maintain professional and trusting working relationships with all external Consular stakeholders in Georgia to support the delivery of day-to-day mission activities.assistance and crisis response; monitor trends in case work to identify outreach priorities and lead on all outreach initiatives.Participates in staff meetings / external meetings, taking minutes when needed.Assist when preparing reports.Provide assistant to STOs when they arrive in the country. Update them with the needed information. Provide them with the needed assistant during the E-day and ensuring the correct course of action is taken in each individual case in line with ENEMO guidance.Performs other duties as required. Show less

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  EU Twinning Project

  Mar 2022 - now

  Assistant to Resident Twinning Advisor