Sudha Udupi

Experience

• 

  Color Lines Printing Press

  Sept 2004 - May 2006

  Secretary cum Assistant Accountant

  Secretary and Assistant Accountant

• 

  Saudi Cable Company

  Feb 2011 - Aug 2011

  Secretary Cum Sales Co ordinator
• 

  Triumph Fortune Group

  Sept 2011 - Sept 2013

  HR & Administration Officer
• 

  DENSO SALES MIDDLE EAST & NORTH AFRICA FZE

  Oct 2013 - Mar 2014

  General Affairs Officer
• 

  Capital Marketing FZ LLC

  Apr 2014 - Aug 2017

  Tracking case details and same updating to the concerned person.Maintaining Legal documents – soft & hard copiesMonitors the legal file status to ensure appropriate follow up actions.Preparing legal agreements and letters as per requirement.Assisting to Head of the Department in preparation of Memorandum of Association, Memorandum of Understanding, Power of Attorney, Service Agreement, Financial Due Agreement etc.,Coordinating with various Government Authorities for the information about the new rules & regulations, procedures, documentations, fee structures etc.,Responsible for time to time renewal of Company Trade licenses.Responsible for establishing new companies in different Emirates Responsible for Trade License Amendments, company de-registrations etc.,Trade Mark RegistrationPreparing legal case files as per Company AdvocateCoordinating with Company Advocate for the documents related to legal Case.Responsible for time to time renewal of Company P.O. BoxTrade Name booking in different Emirates Show less Conduct HR induction on new joiners first working day and introduction to key people.Organizing documents related to employee such as hiring forms, promotion letters, termination and any other document relating to change in employee status.Make administrative arrangements for new employees including desks, network phones and business mobile phones, business cards, access cards and other stationary and equipment (as per employee eligibility)Maintaining & updating employee’s soft & hard files.Initiate and Coordinate with PRO for the visa process, work permits, and visa cancellation processPreparing Payroll (Travel and Explain Claims, End of Services, Employee Compensations & benefits, Employee loans and any other deductions) via HRMS software and with ExcelTime to time renewal of Employee’s Health insurance & Workmen CompensationMaintaining Leave Management, the absence and Time ManagementHandle air fare records, ticket bookings and birthdays for all employees.Suitably drafting appointment letters, employment contracts, and termination letters, warning letters, job descriptions, probation letters, memos, confirmation lettersDo the exit process including Conduct exit interviews and ensures accurate data collected and reviews and reports on trends.Checking and maintain office supplies like stationery and a pantry Preparing monthly and quarterly Administration MIS reports (Telephone, mobile, stationery, petty cash, vehicle expenses)Maintaining Company Car keys and records. Responsible for the maintenance of the Company vehicles, renewals and registration.Responsible for time to time renewal of Office & Warehouse Tenancy Contracts, Media Sites Insurance, Office Insurance and Warehouse Insurance. Show less

  • HR, Admin & Legal Executive

    Sept 2016 - Aug 2017

  • HR & Admin Executive

    Apr 2014 - Aug 2016
• 

  Media Activation LLC

  Sept 2017 - now

  Utilize the Internet for recruitment such as use social and professional networking sites; receiving-reviewing applicants, interviewing and short-listing candidates & conduct their interviews directly or through phone as initial stage.Make arrangements for the next stages of Interviews with the Department Managers.Conduct HR induction on new joiners first working day and introduction to key people.On boarding process from employment agreements to training all the way through end of probation.Organizing documents related to employee such as hiring forms, promotion letters, termination and any other document relating to change in employee status.Make administrative arrangements for new employees including desks, network phones and business mobile phones, business cards, access cards and other stationary and equipment (as per employee eligibility)Maintaining & updating employee’s soft & hard files.Initiate and Coordinate with PRO for the visa process, work permits, and visa cancellation processPreparing Payroll (Travel and Explain Claims, End of Services, Employee Compensations & benefits, Employee loans and any other deductions) via HRMS software and with ExcelPrepare yearly vacation plan and vacation salaries as per company policy and procedure.Time to time renewal of Employee’s Health insuranceMaintaining Leave ManagementMaintaining the absence and Time ManagementHandle air fare records, ticket bookings and birthdays for all employees.Handling day to day Employee Grievance Suitably drafting appointment letters, employment contracts, and termination letters, warning letters, job descriptions, probation letters, memos, confirmation letters or any other letters as required by the employer or employee.Provide information to new employees on company policies, visa process, health insurance, probationary reviews, performance appraisal etc.Do the exit process including Conduct exit interviews and ensures data collected and reviews and reports on trends. Show less Assisting to Head of the Department in preparation of Memorandum and Articles of Association, Memorandum of Understanding, Power of Attorney, Service Agreement, Financial Due Agreement, Non-Disclosure Agreement, Board of Resolutions, Legal Notices, Sales Purchase Agreement etc.,Preparing legal case files according to the Advocate requirement. Tracking case details and same updating to concerned person.Maintaining Legal documents – soft & hard copiesPreparing legal agreements and letters as per requirement.Coordinating with various Government Authorities for the information about the new rules & regulations, procedures, documentations, fee structures etc.,Responsible for time to time renewal of Company Trade licenses.Responsible for establishing new companies in different Emirates Responsible for Trade License Amendments, company de-registrations etc.,Trade Mark RegistrationResponsible for time to time renewal of Company P.O. BoxTrade Name booking in different Emirates Preparing new media sites proposals as per requirement from the Head of the department Preparing Media Sites agreements, NOCs’ and letters. Maintaining & updating Master sheet for all Media Sites details, documents and Landlord legal documents Responsible for time to time renewal of Media Sites Contracts and NOCs’  Once the media location procured, sending emails to Sales and Production Department on the procured sites. Responsible for time to time renewal of Dubai Municipality site permits. Follow up with accounts department for the land lord payment Preparing Procurement report as per management request. Coordinating with Landlords for the signed agreements, NOCs’ and any other documents Coordinating with Sales team for artwork approval from Dubai Municipality and TECOM Show less

  • HR & Admin Coordinator

    Sept 2017 - now

  • Procurement & Legal Coordinator

    Sept 2017 - now