Ronald Mobbs

Experience

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  Victoria University

  Jan 2007 - Dec 2020

  Responsibilities: - Work closely with internal and external stakeholders to identify business requirements and ensure continuous improvement throughout the University- Lead Out to Market activities for Personal Protective Equipment, Fleet Leasing Services, Insurance Broking Services, Research Furnace and Afterburner- Project manage the development of a Procurement workflow process management system- Drive category strategy for consumables category of the University including Courier Service, Office Product and Furniture- Deliver cost saving benefits while improving services and product quality by conducting suitable tendering process and supplier relationship management program- Evaluate tender proposals as evaluation panel member- Involved in contract negotiations to develop collaboration and partnership model between internal key stakeholders and external strategic suppliers- Drive category budgeting and forecasting activities- Undertake process review and develop process maps of Procurement processes- A member of testing and implementation team for multiple new procurement and finance systemsAchievements- Completed a research furnace tender process that enabled my stakeholder to conduct industry leading research that resulted in him being awarded with a Vice-Chancellors award for excellence - Successfully streamlined University Fleet management process- Undertaken a Fleet review and implemented a change process. This included a phase out of VU pool vehicles and implementation of Flexicars and resulted in a 45% saving in Fleet leasing expenditure- Complete Bus Audit of all University's vehicles to comply with Bus Safety Victoria new safety requirements- Insurance broking services tender resulting in a 25% reduction in annual broking fees- As second in charge of the Procurement Team I have implemented new processes and delegated tasks among the team where appropriate to manage workload among the team Show less Responsibilities:- Manage a team of 6 members of Procurement Officers- Lead and monitor Procurement Hub and Finance year end activities with $150M spend valueActivities- Undertake internal audits of payment processing, identified and rectify errors related to the procurement to pay process- Provide Procurement guideline to external and internal stakeholders to streamline and improve the University operational process- Review and present business improvement initiatives - Coordinate Procurement month end and year end processes - Conduct team meetings to address all operational issues, encourage and facilitate the team to implement new business improvement ideas, and ensure the team is well supported to deliver the best value to the University Show less - Provide a first point of contact for Students, Staff and Visitors of the Faculty for both phone and counter enquires- Process Student Special Consideration and Special Examination Applications- Generate correspondence for students' enquires as well as outcome letter of Special Consideration/Examination Applications- Undertake the Enrolment Process and maintain student record in University database management systems. Including Victoria University Student Information System, MyVU, Filemaker Pro, RecFind, RightFax, Callista, Staff & VU Connect- Coordinating between Department of Education, Employment and Workplace Relations(DEEWR), Australian Qualification Training Framework(AQTF) and the University Consortium Partners while adhering to requirements of each party- Liaise with other Government Organisations to correct and resolve administrative and finance issues- Lead and provide advice to the University Administrative Team regarding updated policies, to ensure all procedures are updated and consistent with the AQTF- Assist in the continual development of the university database. Identifying fields required to generate the critical report for the University- Assist in the compilation of all Health and Safety Risk Assessments- Coordinate with Job Seeker providers to market the University Jobseekers tailored courses to create the contacts list for all future course updates Show less - Conduct first round interview to evaluate the participants and projects to ensure best suited placement- Provide consultancy to participants in relation to their rights and responsibilities during the placement program- Undertake induction session with new participants to the program that included basic Health and Safety training- Monitor participants working schedule and ensure all participants' relevant information is up to date- Provide weekly KPIs data analysis and frequent reports to related Government system i.e. Centrelink- Stay up to date with DEEWR Guideline changes and update all changes to all University staffs- Respond to Jobseeker, Employment Consultant and Project Officer queries Show less

  • Senior Procurement Officer/ Procurement Coordinator

    May 2013 - Dec 2020

  • Procurement Hub Team Manager (3 Months Acting Role)

    Sept 2017 - Nov 2017

  • Administrative Team Leader/ Student Administration Officer

    Jan 2009 - May 2013

  • Client Services Officer

    Jan 2007 - Jan 2009
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  Department of Environment, Land, Water and Planning

  Jan 2021 - May 2021

  Sourcing Support Coordinator

  - Assist with Zycus and Oracle training sessions for contract managers - Oversee Sourcing Support inbox and address internal and external stakeholder queries related to policy, procedure, contract migration, creation of suppliers, smartforms and purchase requisitions/orders - Action and assign tickets raised via ServiceNow for Zycus related issues - Schedule training sessions and make bookings for required contract managers - Provision access within the backend of the Zycus staging portal for those attending training - Providing regular reporting on training attendance - Create Zycus suppliers and contracts on behalf of specialised business units - Create and update quick reference guides and document frequently asked questions Show less

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  Department of Environment, Land, Water and Planning

  May 2021 - Apr 2022

  PMO Procurement Officer

  - Provide advice regarding sourcing for Planning Consultancy panel, professional advisory services, eservices, marketing services register and other State Purchasing contracts.- Leading sourcing events for Planning Consultancy and Planning Reform- Conducted evaluation consensus, negotiate best and final offers, - Complete complexity assessment, recommend path to approval, contract variation and contract awarding - Complete short form and long form contracts, purchase order contracts and eServices contract variables- Create contracts in Zycus issue request for quotations via VendorPanel- Arrange contract variations, complete letter or deed of variation and update Zycus contract Show less

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  Department of Treasury and Finance, Victoria/ Department of Government Services

  Apr 2022 - now

  Social Procurement Officer