Sajjad Haider Bhatti

Experience

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  Saudi Oger Ltd.

  Apr 2007 - Mar 2013

  Executive Secretary

  o Maintain and manage daily schedule for Project Director / Project Manager / Construction Manager / Site Engineers.o Responsible in handling site incoming and outgoing emails.o Organizing and keeping well-organized files and ensure confidential information and documents are handled with complete discretion.o Maintains and ensure proper filing system.o Classifies, sorts, files and retrieve correspondence, records and other site documents as requested.o Taking dictation and drafting, typing letters, internal memos and various correspondences, etc.o Preparing daily & weekly site report.o Perform Secretarial and Administrative duties and maintain the project filing system.o Attend and take notes at weekly Project Manager’s meetings.o Updates project trackers for closeout responsibilitieso Follows up preparation of Project As Built and Vendor As Built Drawingso Assists with expediting large volume of submittals and/or confirming that such submittals have been received from subcontractors.o Reviews, analyzes, and evaluates supplier and contractor activities, products, and reports for adherence to the client requirements. Monitors and updates all open transactions.o Assist Project Management Staff with managing, and compiling all necessary documents.o Assist Project Management Staff with Purchasing.o Assist in the preparation and distribution of customer quotationso If deemed necessary, design and maintain project forms for project tracking, bonding information, personal calendar, etc.o Arrange close out documentation, warranty letters, sub-contractor warranty, etc.o Follow up activities for issuance of Material Completion Certificates, Performance Certificates, Occupancy Certificates and Project Completion Certificates, as applicable o Any other tasks that will be assigned by the Project Manager Show less

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  Nesma & Partners

  Oct 2013 - Jul 2022

  Project Closeout Administrator

  o Follow up with Suppliers & Manufacturers to secure/collect the Project Closeout documents i.e. O&M manuals, Factory inspection certificates, recommended spare parts lists, warranty certificates, As-manufactured drawings….etc.o Follow up, coordinate and communicate with procurement department, contract department, Project Manager, Engineers and filed staff to collect the closeout documents.o Follow up, coordinate and communicate with engineering department for the Project As-built drawings.o Follows up the preparation of Vendor As-Built Drawings.o Assembling of Project Closeout documents in the form/shape of Operation & Maintenance Manuals and TOC packages.o Submission of assembled O&M Manuals and TOC packages to Client/Consultant for approval and to secure TOC certificates.o Maintaining and managing good relationship with Client, Supervision Consultant and departments within the organization to ensure the successful completion of Closeout task on schedule. o Attend and take notes at weekly Project Manager’s meetings.o Updates project trackers for closeout responsibilities.o Reviews, analyzes, and evaluates supplier and contractor activities, products, and reports for adherence to the client requirements.o Assist Project Management Staff with managing, and compiling all necessary documents.o Assist Project Management Staff with Purchasing.o If deemed necessary, design and maintain project forms for project tracking, bonding information, personal calendar, etc.o Consolidation and follow up clearance of Project Snag Listo Follow up activities for issuance of Material Completion Certificates, Performance Certificates, Occupancy Certificates and Project Completion Certificates, as applicable. o Any other tasks that will be assigned by the Project Manager. Show less

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  Nesma & Partners

  Nov 2017 - Jul 2022

  Sr. Project Closeout Administrator
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  CreatoViz Ltd.

  Apr 2022 - now

  GM Operations