Lili Lin

Experience

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  Australian Society of Medical Imaging and Radiation Therapy

  Mar 2010 - Jun 2012

  Conference & Events

  I was an integral member of the organising team for two scientific meetings which attracted ~1000 delegates each held in Adelaide (2011) and Sydney (2012). Concurrently, I delivered up to five national workshop style events each month attracting between 20 to 200 delegates. Key roles included: - Maintaining key stakeholder relationships including sponsors- Processing registrations and payment- Logistics including merchandise freight and travel and accommodation arrangements- Merchandise sourcing and stocktake - Creating and collating delegate packs - Coordinating event room set ups and catering requirements- Onsite event activities: setup, registration, customer service and shut down- Producing post event reports summarising event details, guest feedback and overall performance Show less

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  Crystal Palace Catering

  Mar 2013 - Jul 2014

  Sales & Operations Manager

  Crystal Palace Catering is the premiere Asian catering company in Australia. I worked closely with the Managing Directors where we were awarded the Australian Bridal Industry Awards ‘Independent Caterer of the Year’ in 2014. I was responsible for managing a portfolio of up to seven weddings a week. I ensured client expectations and requirements were effectively communicated from sales to planning through to operational delivery team. Key responsibilities included:- Prompt follow up of initial enquiries, meeting with new clients and contract negotiation - Budget management, invoicing, cash handling, post event revenue reconciliation- Building and maintaining client and other stakeholder relationships - Liaising with key stakeholders: client and their families, guests, staff, kitchen, venue management and other suppliers- Finalising client event orders containing dietary requirements and seating arrangements- Preparing event briefs detailing specifics for the FOH and BOH teams- Inventory and logistical management - Post event follow up to ensure client satisfaction- Staff recruitment, training, rostering, maintaining staff records, disciplinary procedures and dismissals Show less

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  Acquire Learning

  Jul 2014 - Dec 2015

  Event Manager

  During my time here, I produced two national three-day conferences for entrepreneurship students featuring an inspiring international line up of speakers including Steve Wozniak, Mark Bouris and Geoff Huegill. In addition to these, I also successfully produced over 30 national two-day training workshops and 12 national one-day professional development seminars. Key roles included:- Creating and maintaining meaningful customer relationships and database- Venue and supplier research and contract negotiations - Working closely with our internal stakeholders by facilitating and participating in collaborations, brainstorming and research sessions- Development and execution of marketing and communications strategy- Speaker and talent management including sourcing, contracting and organising flights and accommodation- Venue site inspections, proposal, contract, food and beverage and AV order reviews - Logistics including merchandise freight - Event on-site set up and pack down- Statistical analysis of event in order to producing reports for management- Identify opportunities for continual innovation through reflection and review Show less

• 

  ICMS Australasia

  Feb 2016 - now

  In this senior role, I enthusiastically lead the concept development, production and client management of our creative and innovative ventures. My current and past projects include:- Opening Ceremony and Welcome Reception for World Mining Congress 2023 (4,000pax)- Dinner Under the Southern Stars Gala Dinner for World Mining Congress 2023 (2,000pax)- Association of School Business Administrators 2023 National Conference featuring 3 social showcase evenings: White Night Welcome, Laneway Party, A Night in the Birdcage Gala (1,000pax)- Bragg Your Pattern & Crystal-A-Con STEM events as part of the International Union of Crystallography 2023 Congress - Promotional video for the International Union of Crystallography 2023 Congress (2,000pax)- Welcome Reception & Gala Dinner for the 2022 Conference on Soil Mechanics & Geotechnical Engineering (600pax)- Opening & Awards Ceremony for the 2021 International Committee of Space Researchers (2,200pax)- Gala Dinner for the 2020 Congress for Asia-Pacific Federation of Hand Surgeons and Therapists (500pax)- Youth Space STEM Event 2021 (1,000pax)- Australasian and International Forensic and Toxicology Conferences - International Addiction in Medicine Conference Show less Key projects delivered:- University of Melbourne MD Student Annual Conference 2016 - 2022 (1,400pax)- Australian Music Therapy National Annual Conference 2016 - 2018- Don’t Forget The Bubbles Acute Paediatrics Conference Annual 2018 - 2022 (600pax)- Association of School Business Administrators Victorian Chapter 2018 & 2022 Conference- Catholic Education Business Administrators 2018 Conference- Forensic and Clinical Toxicology 2018 & 2022 Conference- International Society for Forensic Radiology & Imaging Congress 2018- Pacific Asia Knowledge Discovery and Data Mining 2018 Conference - The Australian Sociological Association 2018 Conference (450pax)- 56th IEEE Conference on Decision and Control 2017 (1,500pax)- 4th International Congress on Soldiers Physical Performance 2017 (550pax) - Australian Association for Environment Education Conference 2016 (300pax)- International Integrated Smart Grid Technology Conference 2016 (250pax)Key responsibilities include: - Client and wider committee management - Full financial management of conferences - Project timeline management- Conference and event conceptualisation, planning, operational delivery- Program and speaker management- Supplier management including venue, design, entertainment, merchandise, AV- Conference team management including volunteers- Business development - Actively participating in industry events Show less

  • Creative Director

    Mar 2019 - now

  • Senior Event Manager

    Nov 2017 - Mar 2019

  • Event Manager

    Feb 2016 - Nov 2017