Teofilo Baris

Experience

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  K.R. AL-Bouhaimed Cont. Est.

  Dec 2000 - Jun 2005

  Administrative Assistant

  Earned more than four (4) years’ experience with Saudi Aramco, Saudi Arabia as Secretary/Administrative Assistant, in different departments at Community Services.Manage essential responsibilities such as but not limited to:Initiate comprehensive PowerPoint presentation for management information.Prepare analytical reports thru MS Word and Excel format.Generates technical correspondences for Division Head and Manager’s signature.Receive/review technical correspondences departmental and from other organization and pass to Div. Head or Unit Supervisors for appropriate action.Responsible in preparing conference call, daily, weekly and monthly reports.Assist Planning Staff and Engineers in updating projects status report.Assist Unit Supervisors for Operating Plan procurement and preparation of accountability reports.Assist Planning Staff and Unit Supervisors in the preparation of contract related jobs.Initiate SAP Contract Release Purchase Order and handle Timekeeping.Initiate materials quotation and coordinate with accredited vendors.Prepare materials purchase requisitions.Safekeeping of confidential documents for the Division.Online Booking of Transient Housing for the division employees scheduled to attend various courses and business trip.Gatepass issuance for Aramco and Contractor’s outgoing materials.Distribution and follow-up of technical documents with urgent concerns.Carryout communications and office equipment inventory.Verification of costs reports, Aramco and contractors timesheets.Receive & entertain telephone calls for the Division Head and Key Personnel.Monitor and maintain stationery supplies for the Division.Attend various meetings and prepare minutes. Show less

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  Dallah Trans Arabia Company

  Jul 2005 - Feb 2012

  Administrative Assistant

  Established more than seven (7) years of broad work experience with Saudi Aramco, Saudi Arabia as Secretary/Administrative Assistant, in Office Services Department, Community Services.My major responsibilities are normally handled or similar to other Secretaries in Saudi Aramco, highly essential responsibilities such as but not limited to:Initiate comprehensive PowerPoint presentation for management information.Prepare analytical reports thru MS Word and Excel format.Generates technical correspondences for Division Head and Manager’s signature.Receive/review technical correspondences departmental and from other organization and pass to Div. Head or Unit Supervisors for appropriate action.Responsible in preparing conference call, daily, weekly and monthly reports.Assist Planning Staff and Engineers in updating projects status report.Assist Unit Supervisors for Operating Plan procurement and preparation of accountability reports.Assist Planning Staff and Unit Supervisors in the preparation of contract related jobs.Initiate SAP Contract Release Purchase Order and handle Timekeeping.Initiate materials quotation and coordinate with accredited vendors.Prepare materials purchase requisitions.Safekeeping of confidential documents for the Division.Online Booking of Transient Housing for the division employees scheduled to attend various courses and business trip.Gatepass issuance for Aramco and Contractor’s outgoing materials.Distribution and follow-up of technical documents with urgent concerns.Carryout communications and office equipment inventory.Verification of costs reports, Aramco and contractors timesheets.Receive & entertain telephone calls for the Division Head and Key Personnel.Monitor and maintain stationery supplies for the Division.Attend various meetings and prepare minutes. Show less

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  AECOM Arabia Ltd Company

  Jul 2012 - now

  Administrative Assistant

  Currently onboard (completed 2 years) with Yanbu Aramco Sinopec Refining Company (YASREF) Project Management Team (PMT) at Yanbu, Saudi Arabia. Working as Secretary/Administrative Assistant under the direct supervision of Project Manager (Division Head) for YASREF Project Execution Department/Logistics & Construction Support Division.My present job function is mainly providing Secretarial and Administrative support to the Project Manager and Unit Heads within the division. Responsible in handling technical correspondences from both the PMT and contractor and coordinates with concerned personnel for appropriate action. Show less