Julia Stockton

Experience

• 

  Crawford & Company

  May 2000 - Apr 2011

  Executive Assistant to CEO

  • Provided full administrative support to President & CEO, responsible for one billion dollar corporation, with over 7,000 employees in 63 countries, with direct reports: CEOs of Asia Pacific, Canada, Caribbean, Continental Europe, Middle East and Africa, Latin America and the United Kingdom. Also provided full administrative support to the Senior Vice President/Regional Director Asia Pacific, responsible for day-to-day operations of the Asia Pacific operation, as well as the Chief Financial Officer regarding investor relations and release of quarterly financial earnings• Interfaced with high-level internal and external contacts, including senior management• Extensive event coordination and execution of special projects such as coordination of senior client contact events taking place nationally and internationally, database for tracking skills/competencies of international adjusters, database for tracking legal entity details for Corporate structure• Direct coordination of meetings and logistics with senior client contacts and staff to include directions, confirmations, reminders and document preparation• Arrangements and management of complex travel to include continuous travel over extended periods from city-to-city, overseas travel, management of upgrades, hotel and sedan service arrangements, directions to destinations within each city and detailed schedules• Primary calendar coordinator involving top-level executives and management, meetings and travel itineraries, and coordinate related arrangements, both business and personal• Ensured that all relevant information and materials were provided to CEO, President and SVPs for scheduled meetings• Processed time and expense reports• Screened, prioritized, and directed communication on behalf of CEO, President and SVPs, including e-mails, voicemails and telephone calls• Created, composed, typed, edited and proofread presentations and correspondence Show less

• 

  RZIM

  Apr 2011 - Aug 2013

  Executive Assistant to President/CEO

  • Provided full administrative support to President & CEO/Chairman & Founder• Coordinated accommodations and travel to and from all meetings• Served as the primary liaison to the hosts of meetings and events regarding the coordination of the President/CEO’s agenda while on site• Briefed the President/CEO prior to all meetings and events on matters concerning travel arrangements, lodging, logistics, and other matters regarding the meeting or event• Gathered all documentation from hosts to prepare invoices• Prepared travel budget, expense reports, and maintained other financial accounts• Maintained the President/CEO’s web calendar• Screened, prioritizee, and directed communication on behalf of President & CEO, including e-mails, voicemails and telephone calls• Created, composed, typed, edited and proofread presentations and correspondence• Provided personal assistance to the President/CEO as well as other senior members of the staff• Facilitated any after hour needs relative to the President/CEO’s schedule and time zone differences• Anticipated the various needs of the President/CEO and took initiative in handling them.• Interfaced with high-level internal and external contacts, including senior management, political leaders, government officials in coordinating events• Extensive event coordination and planning of speaking engagements taking place nationally and internationally• Responsible for arrangements and management of complex travel to include continuous travel over extended periods from city-to-city, overseas travel, management of upgrades, hotel and sedan service arrangements, directions to destinations within each city and detailed schedules• Primary calendar coordinator involving top-level executives and management, meetings and travel itineraries, and coordinated related arrangements, both business and personal• Handled high-level external informational inquiries• Handled highly personal and confidential Show less

• 

  MCIC Vermont, LLC

  Aug 2013 - Dec 2016

  Senior Executive Assistant/CHRO

  • Provided full administrative support to Senior Vice President/CHRO • Briefed the SVP/CHRO prior to all meetings on matters concerning travel arrangements, lodging, logistics, and other matters regarding the meeting• Screened, prioritized, and directed communication on behalf of SVP/CHRO including e-mails, voicemails and telephone calls• Maintained ownership of presentations and correspondence• Anticipated the various needs of the SVP/CHRO and took initiative in handling them• Interfaced with high-level internal and external contacts, including senior management and institutional leaders• Responsible for arrangements and management of complex travel to include continuous travel over extended periods from city-to-city, overseas travel, management of upgrades, hotel and sedan service arrangements, directions to destinations within each city and detailed schedules• Primary calendar coordinator involving top-level executives and management, meetings and travel itineraries, and coordinates related arrangements, both business and personal• Functioned as key part of a team responsible for coordinating board meetings, including location selection, dissemination of information and meeting materials, • Handled high-level external informational inquiries• Handled highly personal and confidential matters for SVP/CHRO Show less

• 

  Global Payments

  Jan 2017 - Jun 2017

  Executive Assistant To President & Chief Operating Officer
• 

  Travelport

  Jul 2017 - Aug 2019

  Senior Executive Assistant to Global CIO

  ● Provide full administrative support and act as gatekeeper to the EVP/CIO● Ensure all relevant information and materials are provided to the EVP/CIO prior to all meetings● Screen, prioritize, and direct communication on behalf of EVP/CIO, including e-mails, voicemails and telephone calls● Create, compose, type, edit and proofread presentations and correspondence● Anticipate the various needs of the EVP/CIO and take initiative in handling them● Interface with high-level internal and external contacts, including senior management and community leaders● Responsible for arrangements and management of complex travel to include continuous travel over extended periods from city-to-city, management of upgrades, hotel and car service arrangements, directions to destinations within each city and detailed schedules● Primary calendar coordinator for meetings and travel itineraries involving top-level executives and management, including all related arrangements, both business and personal● Function as key part of a team responsible for coordinating board meetings, including location selection, preparation and dissemination of information and meeting materials● Process time and expense reports● Handle high-level external informational inquiries● Handle highly personal and confidential matters for EVP/CIO Show less

• 

  TegraGlobal

  Aug 2019 - Mar 2021

  Senior Executive Assistant to CEO, CFO and CPLCO
• 

  Mountain Sotheby's International Realty

  Jan 2023 - now

  • Office Manager

    Jun 2023 - now

  • Office Administrator

    Jan 2023 - Jun 2023