Rakhshanda Nadeem

Experience

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  -ISE (Islamabad Stock Exchange)

  Feb 2008 - Dec 2009

  Assistant Manager
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  Anser Brothers

  Dec 2009 - Dec 2010

  Executive Assistant to CEO
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  Caritas Schweiz

  Jan 2011 - Aug 2014

  Administrative Assistant / Secretarial support

  Arrange appointments with local implementing partners and with government agencies. Put up application and follow up the coordination for travel NOC’s, interim permission. Follow up coordination for issuing NOC letters, Interim permision etc Maintain the calender of the Program Coordinator. Perform duties regarding the smooth functioning of Programme coordinators residence. Supervise staff of residence and office like cook, drivers and office boy. Receive visitors. Place and screen telephone calls, answer queries, respond to routine requests for information. Make travel arrangements of office staff including hotel bookings & tickets. Assist in the arrangements of meetings/workshops etc. Take notes at meetings and prepared & circulated minutes after approval. Maintain office records and reference files on various subjects. Show less

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  Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

  Aug 2014 - now

  Work together with Contracts Officer for appraiser, local subsidy and other contracts•Provides admin and logistic support to LoGo team for the organization of international study tours in preparing and checking for complete visa applications, issuance of visa (through GIZ CO), travel advance for study tour participants, getting travel insurance letters, flight bookings etc•Informs the study tour and other official travellers regarding visa requirement, providing, arranging and handling visa documentation for GIZ staff members and counterparts to apply for visas of different countries for study tours and trainings.•Checking all visa applications for completeness before applying for visas to ensure timely processing.•Coordinates with the result area team leaders and technical staff for the collection of travel claims from the participants of study tours including counterpart•Arranges with in country travel of NPs of LoGo programme•Organizing NOCs and visas for international staff members and consultants•Providing logistical support to the Head of Programme•Updating DMS in connection with programme management as per GIZ standards•Coordinates with LoGo administrative staff of Peshawar and Lahore LoGo Offices regarding administrative and logistical matters•Coordinates with GIZ CO relevant section in connection with travel claims of LoGo staff•Maintains the stationery stock register of office supplies of LoGo Programme•Maintains the filling system of his/her area of responsibility e.g. travel, study tours and travel claims3 | P a g e•Maintaining an updated list of contacts and addresses (telephone, fax, email etc.) of programme related stakeholders and partners. Show less

  • Junior Administration & Logistics Officer

    Dec 2020 - now

  • Administration & Logistics Assistant (deputy Event Management Officer)

    Oct 2016 - Dec 2020

  • Front desk/Admin Assistant

    Aug 2014 - Oct 2016
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  GIZ Pakistan

  Sept 2022 - now

  Administrative Specialist: Logistics Officer @ GIZ Pakistan

  Providing logistical and event management services for events/activities in close coordination with technical team members organized in Islamabad•Organizing travel NOCs for international staff members and visas for consultants•Providing logistical support to the Head of Programme like calendar management, support in official correspondence and meeting minutes•Provides admin and logistic support to LoGo team for the organization of international study tours in preparing and checking for complete visa applications, issuance of visa (through GIZ CO), travel advance for study tour participants, getting travel insurance letters, flight bookings etc•Informs the study tour and other official travellers regarding visa requirement, providing, arranging and handling visa documentation for GIZ staff members and counterparts to apply for visas of different countries for study tours and trainings.•Checking all visa applications for completeness before applying for visas to ensure timely processing.•Coordinates with the result area team leaders and technical staff for the collection of travel claims from the participants of study tours including counterpart•Updating DMS in connection with programme management as per GIZ standards•Maintaining an updated list of contacts and addresses (telephone, fax, email etc.) of programme related stakeholders and partners•Assisting and deputizing Admin. and Procurement Officer for appraiser, local subsidy and other contracts. Show less