Stephanie Barkley

Experience

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  Evergreen EAGLE

  Aug 2004 - Aug 2007

  Administrative Assistant

  As an administrative assistant I attended staff meetings to explain and interpret administrative policies and procedures, to discuss significant operating issues, and to provide input on program planning and management decisions. I was also responsible for filing, coping and faxing over 20-30 inbound and outbound shipments per day. Other duties consist of tracking and entering payroll, answering phones, greeting visitors, taking messages, making appointments, assisting with complaints and inquiries, referring questions to appropriate personnel.Once to twice a week I coordinated schedules and maintained calendars for management. Daily I analyzed and evaluated information and generated reports. Maintained database and records, schedule trainings, meetings, and appointments, provided the full range of administrative services in response to the specific needs of the organization. Meet on a regular basis with team leaders, supervisors and managers to provide advice and assistance, resolve practical problems, and identify ways to expand, enhance, and improve the administrative services. Developed and applied methods and procedures designed to provide administrative services to the serviced organization in the most effective manner possible. I prepared drafts correspondence in form of letters, memorandum and emails. Tracking initial development of performance plans for new employees, biannual periodic reviews, and final appraisal ratings and assuring that annual appraisal ratings are rendered in a timely manner. Show less

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  Centers for Disease Control and Prevention

  Sept 2007 - Aug 2014

  Transportation Assistant

  International Travel Preparer:•Prepare international travel request to the satisfaction of the department of Health and Human Service/Centers for Disease Control and Prevention and Financial Management Office travel policy and procedures addressing CDC Travelers specific needs and requests. •Create travel request utilizing GovTrip (CDC's computerized travel system). •Assist CDC wide Travelers with domestic/international hotel reservations as requested using Omega Travel.•Enter airline reservations into the GovTrip system. •Prepare travel vouchers from inception to completion for CDC wide Travelers.•Verify official passport, visa requirements, international embassy clearances and process Visa and passport applications accordingly. •Prepare Foreign Travel Notification and prepare cables for country clearance. •Process travel orders, Notifications of Foreign Travel, and cables. •Oversee all booking and ticketing for all modes of travel for the CDC COGH and ensures that all travel complies with the Federal Travel Regulations (FTR). •Manage work flow (i.e. ensure travel process is followed by travel staff). •Monitor travel boxes to ensure work flow is moving and consistent. •Amend and modify international travel orders. Ability to telework up to 3 days a week and maintain a consistent work flow. •Attend monthly meetings with travel staff to ensure compliance with CDC travel priorities, guidance, and policy. •Direct any unusual or controversial work related issues to the attention of the Global Travel Office Supervisor. •Assist travel preparers and/or traveler with travel related issues. •Resolve outstanding issues with travel procedures and related issues after travel is accomplished.•Receive travel request forms from traveler with specific needs and requests. •Complete and submit travel requests for permanent change-of-duty stations. •Complete and finalize all travel voucher information. Prepare travel and upcoming travel reports. . Show less

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  Center for Disease and Control Prevention

  Oct 2014 - now

  Program Analyst

  Perform a full range of administrative and analytical processes daily. I successfully provide guidance in the following areas personnel, travel, records management and procurement for the National Center on Birth Defect and Developmental Disabilities. As a Management/Program Analyst, I assist with process improvements, develop SOP’s and follow up on improvements with management to ensure changes are met and sustained. In this position, it is required that I review, analyze, and create detailed documentation of business system for our customers that includes specific steps. Review and evaluate obligations and expenditures for the blackberry program. Processing service requests, upgrades, replacements, and service transfer via ISYS as the POC. This responsibility requires that I analyze the Vendors charges each month and reconcile, investigate and identify deficiencies. As Property Accountability Officer I am accountable for all property within the center and ensure PMIS records are current and accurate at all times; initiate or process documents affecting equipment, and ensure all movement of property from custodial accounts are documented properly. Continuously review records to be sure that property is maintained properly, protected, and used only for official purposes, identify and report any underutilized or unneeded property, confirm all exit clearance procedures for all assigned property are followed prior to an end users’ departure, be sure acknowledgements and transfers are fully supported and entered in PMIS promptly, and attend regularly scheduled property training sessions. Prepare progress reports for Ethics and Telework using ePATS and TMS, and communicate the status to management and throughout the Center. Summarize and interpret data collected as it relates to Records Management and prepares communication for distribution to staff for compliance; identifies and analyzes deficiencies in training using the Learning Portal and Vendor Supplied Training sys Show less