Vinayak Samant

Experience

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  BPO India Pvt ltd

  Sept 2007 - Feb 2009

  Travel Coordinator

  Project: Leading the travel department and supervising the work of other executive of travel desk. Managing all travel related policies and strategies and implementation of all travel projects from inception to conception for

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  Convergys India Services Pvt ltd

  Mar 2009 - Apr 2010

  Admin Officer

  Project: Appointed as Facility Officer for managing and co-ordination of all Admin related work in Convergys, In charge of Cafeteria management, Event Management and Accommodation management and Housekeeping management and Security.Job Profile: Managing and monitoring smooth functioning of Cafeteria carry our periodic café committee meetings; food testing, introduction of new variety and themes for café and other necessary steps to meet ESAT level regarding café. Checking of hygiene levels, quality of food and other day to day activities.Co-ordination with Hotels and other vendors for organizing Events / Conferences and accommodation arrangements.Managing and monitoring Housekeeping activities of the site; ensure that Facility is spic n span and hygiene levels are strictly adhered. Supervising the Site security and ensure that there are no lapses in security. Ensure that proper gate passes / registers / trackers / reports are maintained which are related to security and checking of them. Ensure that all devices like CCTV / HHMD / WT sets are working properly. The various other jobs done include Vendor management, monthly billing, MIS, and other admin related work.Worked for Show less

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  Syntel

  Feb 2011 - Jan 2016

  Travel Executive - US and chennai

  • Managing the travel desk and co-ordination with travel agents for all International travel originating from India, USA, and U.K.• Issuance of Domestic tickets for travel within USA, Europe and India on travel portal (Axiom, Travelocity) and from agents as per travel requirements.• Assisting Onsite employees in USA for relocation within USA & Canada.• Assisting the Recruitment team in making all the logistics arrangements like tickets, hotel, car and movers arrangements for new hires relocation within USA.• Managing hotel bookings in USA, Europe and other places as per the travel requirement and Guest house management and coordination in India.• Car rental bookings in USA and coordination with Transport team in India for car arrangements in India.• Generating various trackers and MIS for the USA travel and BTA for Chennai travel team.• Coordination with various hotels for conferences and meetings in USA for Sales people.• Planning and designing of travel itineraries as per requirement of client. Show less

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  CRISIL Limited

  Jan 2016 - now

  Assistant Manager

  • Presently associated with Crisil limited as Assistant Manager – Corporate Administration.• Manage the international and domestic travel planning and ticketing as per business requirement.• Accommodation management by booking hotels and service apartments as per business requirement and policy.• Visa and Passport Management, Travel Insurance issuance• Manage issuing of FOREX to travelers as per eligibility and ensure compliance to RBI guidelines on this subject and also work closely to timely settlement of forex expense claims and surrender of forex. Preparing Learm & Surrender letters for forex.• Work closely with the designated travel Management Company and logistic partners to ensure the highest level of customer service, while streamlining operations. • Cost monitoring and control and weekly processing of invoices • Corporate Fleet Management for top management people for airport transfers and car arrangement as per business requirement. • Manage Guest House bookings in locations where the facility is available to ensure reduced usage of hotel rooms.• Maintain contracts and agreements with various vendor partners and timely renewals.• Partner with Operations to identify and manage the logistics of outbound event and conference from planning to execution, in a timely manner, within budgets and to the stakeholder's satisfaction• Work with teams to give inputs to help them budget for different kinds of events, dinners, seminars and conferences• Prepare a calendar of out bounds, conferences & events to anticipate long term needs for meetings, conferences and events, so as to plan and negotiate more effectively• Seek stakeholder & participant feedback and incorporate lessons learnt into future events• Work with Finance Team to ensure timely payouts to vendors• Maintain contracts and agreements with various vendor partners and timely renewals. Show less