Sawsan Bohlok

Experience

• 

  Builders Design Consultants (BDC)

  May 2003 - Feb 2013

  Assistant Project Coordinator

  • Coordinate work flow• Update and chase delegated tasks to ensure progress to deadlines• Arrange and confirm appointments• Arrange appointments for the PC as and when required.• Prepare and manage correspondence, reports and documents • Screens and sorts out all incoming / outgoing correspondence and passes these to the Parties involved.• Organize an easy and functional filing system, and keep all files in order and up-to-date.• Follow-up in a timely manner on all correspondence and secures feedback to PC.• Keep on top of issues to provide PC with needed information, feedback and a summary on various topics and events taking place during his absence, or when required. • Follow-up with concerned parties on all reporting requirements to ensure all reports are submitted to PC on time.• Prepare and Handle PC’s Expense Reports.• Prepare the bills of quantities and specifications for projects.• Prepare comparison table of the tenderers for projects.• Follow up the submittals with the Technical Engineers and the Contractor.• Provide back-up data about visitors/clients as needed.• Arrange travel through internal or outside agents and prepare itinerary, trip file and supplies.• Carry out other assigned routine office functions. • Prepare (Power Point) presentations • Prepare agenda and minutes of meeting. Show less

• 

  SEG Société d'Entreprise et de Gestion sarl

  Aug 2014 - Aug 2016

  Document Controller

  Exceptional at providing services in the area of operations documentation management, including implementation of automated documents for systems generation with an eye to future updates and modifications. • Create filing and archiving system for documents.• Reported on document control processes.• Administered document Submittals.• Prepared electronic document templates.• Conducted audits on corporate documents. • Handled file validation and document controlling. • Executed evaluations and document audits. • Assured no errors in documents before submission. • Outlined documents and coordinated with employees.• Checked incoming documents for readiness prior to processing.• Created all internal and external system release notes.• Developed the Document Control Procedure. • Coordinated with the project team member. • Maintained documents correspondences and transaction. • Administered issue and receipt of documents and drawings • Reviewed change in the technical documents.• Created how-to documentation for all system features.• Prepare weekly Report.• Prepare agenda and minutes of meeting. Show less

• 

  Future movement

  Jun 2016 - now

  Personal Assistant
• 

  Guardia Systems SAL

  Feb 2017 - Nov 2017

  Operations team assistant