Sharon Joy Padilla

Experience

• 

  Abu Dhabi Metal Pipes & Profiles Industrial Complex L.L.C (ADPICO)

  Dec 2008 - Feb 2011

  Document Controller

  • Development of Intranet system utilizing Dream Waver Software; • Develops systems or process for contracting transactions related to assigned categories; • Reviews all documents required for contracting transactions; • Receiving and quantification of incoming correspondence and drawings and • Logging in and receiving documents / certificates from clients and contractor to the system database; • Coordinates with contractors and/or other clients as regards to the necessary documents required by the company; • Archiving, maintenance and updating of the company’s system database; • Prepare letters/memoranda/status report on procurement and manufacturing matters pertaining to the assigned division; and • Other functions assigned from time to time in the data management of the company. Show less

• 

  Alpine Bau Deutschland AG

  Mar 2011 - Aug 2013

  Document Controller

  •Responsible for coordinating with all departments of the company in order to assure that all documents are kept in file archive. •Ensure that a corporate document or file must first be reviewed prior to Quality Control standard format and approved by the superior in charge. •Ensures that all documents have no errors in subject, reference no. spelling, etc before uploading to ACONEX. •Prepare correspondence and Memoranda. •Input document data into the standard registers ensuring that the information is accurate and up to date. •Receive the documents from Client, Subcontractor and Suppliers and distribute as required by Project Manager. •Scan and make a copy of Incoming and Outgoing documents. •Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable. •Maintain updated records of all approved documents and drawings and their distribution clearly. •Maintain the files and control logs as required by the project. •Supersede the document if there’s any revision and transmit it to Client, Subcontractor and Supplier if required. Show less

• 

  Tomini

  Aug 2013 - May 2015

  Document Controller

  • Maintain a computer database of all filed documentation that ensures fast retrieval of documents. • Reviews completeness of documentation and prepares document transmittals.• Performs file backup to ensure proper storage and archiving of electronic registers.• Responsible for coordinating with all departments of the company in order to assure that all documents are kept in file archive. • Prepare correspondence and Notes of meeting. • Input document data into the standard registers ensuring that the information is accurate and up to date. • Receive the documents from Client, Subcontractor and Suppliers and filed it accordingly. • Scan and make a copy of Incoming and Outgoing documents. • Maintain the files and control logs as required by the project. • Keep track on Company’s important documents (e.g. Trade License, Tenancy Contract) and file accordingly.• Prepare an invoice.• Responsible for maintaining and filing of accounts files.• Responsible for maintaining and filing of offshore companies confidential files.• Keep contract documents.• Assist HR and Admin. Dept. when needed. Show less

• 

  Sobha Realty

  Jul 2015 - Oct 2017

  Document Controller

  • Maintain a computer database of all filed documentation that ensures fast retrieval of documents.• Reviews completeness of documentation and prepares document transmittals.• Responsible for coordinating with all departments of the company in order to assure that all documents are kept in file archive.• Ensures that all documents have no errors in subject, reference no. spelling, etc before sending to Contractor.• Prepare correspondence and Memoranda.• Input document data into the standard registers ensuring that the information is accurate and up to date.• Receive the documents from Contractor and distribute as required by Project Manager.• Scan and make a copy of Incoming and Outgoing documents.• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate MEP team & suppliers as applicable.• Maintain updated records of all approved documents and drawings and their distribution clearly. • Maintain the files and control logs as required by the project.• Supersede the document if there’s any revision and transmit it to Contractor, Supplier if required. Show less

• 

  Funtastic Engineering Consultancy LLC

  Nov 2017 - Sept 2022

  Document Controller
• 

  Etihad Arena

  Sept 2022 - now

  Operations Senior Specialist