Abdul Basit

Experience

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  Bilfinger Berger Environmental

  Feb 2005 - Sept 2008

  Document Controller cum Secretary

  Waste Water Treatment Plant for Fujairah & its Environs, The main responsibilities are;•Reporting directly to Logistic Manager (logistics Dept)•Maintaining a traceability record of all materials. Verifying Materials received, cross- check with the Packing list as against the Purchase Order.•Materials Re-checking, tagging & store to facilitate identification & traceability.•Making sure that stickers are well labeled on products to avoid double handling.•Perpetual Inventory Report is maintained for computerize material tracking.•Posting all incoming and out-going documents like communication letter, memos, financial reports, purchase order, billing statement, accounts receivables, payables and reports from Administrative, Engineering department•Tracking of variances and reconcile them accurately with finance department.•Providing of information on weekly basis for materials forecast and orders. Show less

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  Dar Al-Handasah (Shair and Partners)

  Sept 2008 - Aug 2009

  Documents Controller

  The Palm Jumeirah, Consultancy & Project Management. Services for the development of ‘The Fire Station’ Project.•Reporting directly to R.E and Documents Control Manager at Head Office.•Ensure and manage the availability of the trusted, up to date, reliable, checked & formally approved documentation.•Manage and regulate the preparation, review, approval, release, distribution, access, storage, alteration, change, withdrawal or disposal of documents.•Ensure that Project document management procedures are followed by Contractors and Project Team.•Prepare, log and distribute all outgoing transmittals. Update the log and distribute all incoming transmittals.•Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, Reports, Transmittals, Drawings, DPR and Safety & Quality related documents.•Keeps all documents organized for easy accessibility.•Control and monitoring Client Approval Process and Document submission to clients.•Handle information requests and follow up with matters of top priority.•Coordinate with concerned parties as contractors, consultant engineers, project managers & client on matters concerning problems in documents submittal i.e. Document Number, Revision, Document Status, MOM, Reports etc.•Preparing & maintaining backups electronically and through hard copies of documents.•Assist in preparing weekly & Monthly Reports. Show less

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  Saudi Binladin Group (SBG)

  Mar 2010 - Feb 2018

  Document Controller

  Document Controller - SAUDI BINLADIN GROUP – RIYADHKING ABDULLAH FINANCIAL DISTRICT (KAFD )•Ensure that all the incoming and outgoing documents are properly logged in Excel as back to PCM log.•Managing the upload, Send/receive; encode/numbering using Primavera P6 and/or MS Excel.•Tracking, Monitoring flow of documents on the project.•Coordinating with consultant & client DC’s.•Generation and preparation of reports for project management.•Issuing of a pending items list on weekly basis to PM and Head Office.•Ensure that latest approved documents are distributed to the staff, subcontractors and suppliers as applicable.•Assist departments with queries on documentation requirements and submission.•Responsible for managing a team of document controller for archiving, scanning the documents electronically and manually.•Follow up and expedite priority items with relevant.•Remains acquainted with Document Control Manager for any queries or problem regarding document.•Processing of minutes of the meeting and other documentary requirements. Show less

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  MOBCO Group

  Mar 2018 - Sept 2018

  Sr. Document Controller
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  MOBCO Group

  May 2019 - Aug 2020

  Sr. Document Controller

  •Leading the team of Document Controllers.•Provide guidance to all the DC’s and supporting staff.•Supervise/Manage the document lifecycle i.e. preparation/upload, review, Change/modification, approval, receipt/issue, storage & security, tracking/retrieval, audit & physical distribution of both classified & unclassified documents according to company policy and as per the procedures. •Well versed in document control and collaboration and problem solving.•Ensuring the input of accurate data and maintain the database and/or standard registers updated.•Generate the reports as required. Maintain updated records for all approvals & distribution.•Skilled in hard copies and archiving management.•Successfully established documents procedure system to implement on the project.•Manage requests for information searches and retrievals of documentation upon specific requests and establish distribution and coordination of information.•Examine the documents to verify completeness and accuracy of data prior to release.•Consult with document originators or respective managers/engineers/any other related personnel to resolve discrepancies and modify required changes to documents.•Prepare reports and memorandums, and also archiving and disposal of canceled documents.•Supervises and manage all the incoming and outgoing mails, couriers and maintain contact directory.•Liaising with consultants for various reports and outstanding issues. Show less