Shaista Bibi

Experience

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  IOM

  Jan 2011 - Jan 2013

  DFP

  Manage and attend Meetings: Organize regular Shelter Cluster coordination meetings at district level to coordinate shelter/NFIs related activities conducted by cluster members, identify gaps and avoid overlaps at a district level. Facilitation and lead Shelter cluster meetings at District Level and represent at provincial level. As a District Focal person for Shelter assistance at district and represent and chair the Shelter Cluster meetings at Districts, prepare Agenda, Meeting Minutes and Share with all stake holdersInformation Management: partner organizations, Linkages development and Coordination with all NGOs INGOs UN Agencies and stake Holders at district level, and support in 3WsDay to day Coordination and updates sharing with Govt bodies, UN agencies and NGOs Provide Technical Support: Ensure organizations working in the districts have access to the technical advice developed by the Shelter ClusterSeek Technical advice from the Provincial coordinators on behalf of shelter cluster members if required Monitoring the activities and progress in field by all partner organizationsCoordination with all running projects of ACTED and facilitate teams in district activitiesMaster Trainer of CCCM by IOM: arranged and provide trainings to District government Dep, NGOs and CBOs for CCCM Show less

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  ACTED

  Oct 2011 - Jun 2013

  District Coordinator

  Manage and attend Meetings: Organize regular Shelter Cluster coordination meetings at district level to coordinate shelter/NFIs related activities conducted by cluster members, identify gaps and avoid overlaps at a district level. Facilitation and lead Shelter cluster meetings at District Level and represent at provincial level. As a District Focal person for Shelter assistance at district and represent and chair the Shelter Cluster meetings at Districts, prepare Agenda, Meeting Minutes and Share with all stake holdersInformation Management: partner organizations, Linkages development and Coordination with all NGOs INGOs UN Agencies and stake Holders at district level, and support in 3WsDay to day Coordination and updates sharing with Govt bodies, UN agencies and NGOs Provide Technical Support: Ensure organizations working in the districts have access to the technical advice developed by the Shelter ClusterSeek Technical advice from the Provincial coordinators on behalf of shelter cluster members if required Monitoring the activities and progress in field by all partner organizationsCoordination with all running projects of ACTED and facilitate teams in district activitiesMaster Trainer of CCCM by IOM: arranged and provide trainings to District government Dep, NGOs and CBOs for CCCM Show less

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  IOM

  Nov 2013 - now

  Shelter Cluster Liaison Officer

  Coordination and support to shelter/NFI Agencies

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  International Organization for Migeration

  Sept 2014 - now

  Provincial Coordinator

  • Leading a team of Humanitarian Communication Project at Peshawar.• Monitoring Mass Communication Field Staff in areas of operation.• Traveling frequently to the field to monitor Field Teams.• Establish and maintain rapport with all Focal Points of Humanitarian Clusters at District and Provincial level, Government counterparts and Human Networks.• Coordinate at provincial level with HRT, RTF, PDMA, and FDMA for H.Comms Activities support to clusters and agencies.• Managing reporting of all Field Staff. Monitoring and improving quality of field team reports. Ensuring informational value of all field reports.• Managing administrative issues of Field Teams.• Consolidating Field Reports on a regular basis to share feedback, gaps, issues and concerns with the Mass Comm. Team Lead and Information Product Lead.• Coordinate for Humanitarian Communication strategy and project in province.• Devise communication strategies with the team for awareness raising and information sharing purposes.• Facilitate agencies to produce materials, edit and layout reports and other materials and work together with other internal/external teams in planning, publicizing and executing special campaigns Show less

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  Asia Humanitarian Organization

  May 2015 - now

  Director Operations and Grants

  Leadership and Management• Ensure application of documented policies and procedures for operations and all core operations functions to ensure ongoing efficient, effective support and compliance across the projects.• Ensure that project management offices are effectively managed and that project staff have access to adequate transport, ICT, administrative and safety and security management support.• Supervise and provide directions to the core team and project staff for smooth running of all the project activities.• Enforce the SOPs as they relate to the role of every department.Operations Systems Quality Oversight• Assess and monitor compliance with institutional and donor operational policies and procedures through field visits and management report reviews.• Review performance of operations functions to identify strengths and weaknesses; support project management team.• Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted.• Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.• Strategic Planning• Develop and review a strategic and operations plan to support the projects activities.• Representation• Establish a good rapport with local and national level administration and with other NGOs, INGOs and humanitarian actors/donors.Grants Management• Coordinates all grant processes (e.g. evaluations, budget, finance, reports, etc.) for the purpose of ensuring compliance with the district and funder guidelines.• Develops forms, processes, procedures, and policies for the purpose of implementing a consistent grant application methodology. • Develops grant applications and related documents (e.g. required reports, budgets, specific inquiries, etc.) for the purpose of submitting to the appropriate funding agency Show less

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  Poverty Eradication Initiative (PEI)

  Oct 2018 - now

  Manager Program Development