Anna Naftaliev

Experience

• 

  ICHEIC

  Jan 2005 - Aug 2006

  Counselor

  Woked with children 10-13 years oldWas responsible for the educational program Organized events for over a 100 pplCommunicated with sponsors and donors

• 

  Austro Energy Systems AG

  Dec 2009 - Aug 2013

  Assistant to the CEO

  - Communicated on the CEO's behalf with clients and suppliers- Prepared business plans, client presentation and reviewed legal contracts- Kept track of incoming and outgoing correspondence, arranged meetings and travel for the office

• 

  International Atomic Energy Agency (IAEA)

  Nov 2014 - Oct 2018

  Team Assistant

  - Prepared accurate budget forecasts for the section operations- Maintained section records, kept track of incoming and outgoing correspondence and documentation- Prepared comprehensive statistical data reports to support external audits - Made necessary timely arrangements for meetings and drafted correspondence according to the Agency guidelines- Prepared and processed recruitment of consultants- Prepared Newsletter for the publication- Procured and shipped items for the section’s laboratory- Managed travel arrangements for staff and meeting/conference participants- Provided administrative support for the day-to-day activities according to the Agency requirements Show less

• 

  Comprehensive Nuclear-Test-Ban Treaty Organization - CTBTO

  Oct 2018 - Aug 2023

  Finance Administrative Assistant

  - Served as a project assistant for Budget and Finance Section- Worked together with the implementation team on project plan development, scheduling and coordination- Collaborated with IT consultants and in-house stakeholders on system design- Maintained records and project documentation- Provided training on software applications and prepared manuals for future reference- Provided support to the Chief by conducting research, gathering data, and preparing briefs- Actively participated as a panel member in the recruitment of temporary personnel- Coordinated and communicated with internal and external stakeholders on finance and payments related matters- Processed vendor invoices and ad hoc payments to the staff- Made all administrative arrangements for the external audit, conducted biannually- Organized meetings and efficiently managed travel arrangements for the section- Performed various office management tasks as required Show less

• 

  CIBC Capital Markets

  Aug 2023 - now

  Executive Assistant