Experience

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  Mission foods

  Jul 1998 - Jul 2013

  Promoted to oversee corporate services in 2004 while continuing to provide advanced administrative support for V.P. of Information Systems and three directors. Administered and managed acquisition, distribution, allocation, repair/maintenance and accountability of mobile devices, corporate credit card program, and supervised travel department. Negotiated and maintained contracts with multiple vendors. Specific Highlights and Accomplishments: • Spearheaded new on-line booking tool for travel, negotiated contract, and implemented enterprise wide resulting in $80K annual cost savings in first year with $320K total savings in transaction fees and payroll costs over four year period with 84% adoption by employees. • Managed monthly wireless phone (iPads) and data line program for 30+ domestic and international locations with $1.86M in annual charges. Prepared detailed spreadsheet, reviewed, and verified accuracy of bills, and sent to A/P for payment. Negotiated Cellular and Blackberry contracts with AT&T.• Managed corporate credit card program with American Express for 500+ employees. Issued cards and reported on spend. Set up on-line tool to review delinquent accounts and worked with HR to resolve outstanding payments with separated employees that played key role protecting integrity of program. • Successfully negotiated travel discounts with American Airlines and car rental companies for $3M in annual business – resulting in 6% to 10% cost savings over last 13 years. Show less Executive Assistant, 1998 - 2004Provided administrative support for V.P. of Information Systems and back up support for CFO focusing on calendar management, meetings, domestic/international travel including flight, hotel, and ground transportation. Maintained confidential information and responded to internal/external communications with on-going collaboration with other departments. Provided personal administrative support as needed. Specific Highlights and Accomplishments: •Planned and coordinated five “Think Big” strategic planning and team buildings meetings with 150 to 200 key managers and employees, and provided onsite support. Negotiated contracts for hotel, travel, food, transportation, gift packages, and special events with $300K to $500K budget.•Planned, set up, and coordinated department meetings and training seminars as well as executive meeting and dinners at on-site and off-site locations.•Researched, expedited, and prepared travel arrangements and prepared/maintained expense reports. •Maintained confidential documents including corporate and inter-office communications, financial and legal information, H/R employee matters, and correspondence to headquarters in Mexico. •Researched and compiled statistical information for meetings and prepared PowerPoint presentations for new VoIP system rollout, implementation, and training of employees corporate wide. •Reviewed, tracked and allocated charges of data lines for all domestic and international locations during rapid growth period with more than 10 mergers and acquisitions.•Acted as gatekeeper in screening incoming calls for department, routed to proper parties, and quickly resolved confidential and sensitive information. •Updated HR module and prepared expense reports in SAP with proficiency in MS Office Suite. Opened and sorted mail, and maintained filing system for department. •Member of Event Committee that set up and organized office events and holiday parties for office. Show less

  • Executive Assistant/Corporate Services Coordinator

    Nov 2004 - Jul 2013

  • Executive Assistant

    Jul 1998 - Nov 2004
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  Heidelberg materials north america - (lehigh hanson)

  Nov 2013 - Feb 2017

  Executive assistant

  Provides executive administrative support for Senior Director of Employee Services, which oversees all HR functions including pension, benefits, wellness, payroll, payroll tax, union compliance, and recruiting. Manage daily calendar in Outlook and domestic/international travel. Maintain highly confidential information while acting as point-of-contact and primary communications liaison between other directors, managers, employees, clients, and executive management. Plan logistics for meetings and special company events including catering.Specific Highlights and Accomplishments:• Reduced supply budget from $75K to $45K in first year by carefully monitoring and controlling inventory, and order all supplies for Employee Service group.• Monitor multi-million annual budget, in collaboration with director, and keep apprised of potential issues. • Spearheaded effort that transitioned invoice processing from manual to electronic system, which enhanced visibility and led to improved turnaround time. Process all HR related invoices.• Prepare agenda and PowerPoint presentations for meetings with Executive Committee and parent company executives in Germany, sit in on meetings, and take meeting minutes as requested. • Manage corporate credit card for boss and several direct reports and monitor spend. • Selected as User Acceptance Tester in collaboration with IT prior to new system rollouts.• Cross-trained as backup on pension record keeping system, and assist in other departments as needed. Show less

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  Gm financial

  Feb 2017 - Apr 2024

  Executive assistant to cio / sr. administrative assistant

  Provide general administrative support for the IT department. Assist leadership team with communication, coordination, presentation and task completion. • Proactively manage the calendars for CIO and SVP’s. Resolve internal and external conflicts and prioritize issues to ensure an effective time management approach. • Develop agendas, material and preparation of power point presentations and reports.• Coordinate and plan complex and international travel logistics for CIO and other team members and additional officers including Visa preparation and execution.• Inventory, order and maintain supplies for all IT. • Order lunches for meetings as well as get CIO lunch when meetings ran over or were back to back. • Participate and assist in coordination of community investment events and team member appreciation events. • Create and distribute communications around IT events. • Coordinate IT events to drive engagement. Facilitate meetings. • Developed and implemented IT Meet and Greets where IT team members from NA interacted with other IT team members inclusive of IO team members.• Managing and scheduling conference rooms and training rooms • Prepare, reconcile and submit expense reports for executives and directs. Code and process IT invoices.• Receive, sort and distribute all mail and packages Show less

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  Alcon

  Jul 2024 - now

  Executive assistant