Katie Shering Assoc CIPD

Experience

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  Colt Technology Services

  Mar 2004 - Oct 2006

  PA to Head of Data Centre Solutions, Director of Mid-Size Business & Director of Technical Solutions

  PA duties including diary and email management, arranging travel and producing detailed itineraries, arranging internal/external meetings and booking lunches, screening calls and taking messages, dealing with expenses, annual leave and sickness recording. Taking minutes and actions in all team meetings and distributing. Organising team events. Monitoring and managing headcount and appraisal process.Compiling accurate and timely forecasting and reporting documentation – weekly, monthly, by exception.My role also involved acting as PA support for the MD when his PA if off sick or on annual leave. Show less

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  Colt Technology Services

  Feb 2009 - Jul 2009

  PA Head of Major Enterprise Division South Region

  PA duties including effective diary and email management and responding to emails on the Director’s behalf when appropriate, arranging vast travel in both the UK and overseas and producing detailed itineraries, arranging extensive internal/external meetings with clients and booking lunches, screening calls and taking messages, dealing with expenses, annual leave and sickness recording for the South Region team. Taking minutes and actions in all team meetings, distributing and following up on action points were appropriate to ensure completion. Preparing complex presentations and keeping the team organisation charts updated on a regular basis. Dealing with the Director’s post and responding to correspondence accurately.Liaising closely with Director’s and PA’s in France, Spain, Italy and Portugal and building excellent relationships with them to ensure the successful running of the team.Acting as first point of contact when the Director was unavailable and working proactively on a day to day basis to ensure the effective running of his diary and email.Attending weekly country review meetings to analyse the pipeline, take minutes and note action points and ensuring that these are completed within the committed timeframe.Working closely with the teams Finance representative and using discretion and confidentiality when dealing with sensitive financial information.Raising purchase orders and analysing the teams cost centre.Compiling the MED South New Wins newsletter Coordinating sales training for the whole of MED South region team, booking venues and accommodation and dealing with external suppliers. Managing the MED South intranet page.This role at COLT Telecom was on a temporary basis for 5 months as I was pregnant with my second child. Show less

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  Map of Medicine

  Jan 2010 - Jun 2011

  Office & Management Team PA

  PA to the Medical Director and Finance Director, HR duties including processing new starters, preparing contracts, obtaining references etc as well as ensuring the day to day effective running of the office. Extensive diary management for both Directors, dealing with meeting conflicts and prioritising when required. Being proactive and foreseeing busy periods in the diaries that would require additional support. Being able to prioritise effectively to ensure both the Director’s requirements and deadlines are met in a timely fashion.Liaising closely with Senior Members of the NHS and Primary Care Trusts around the country.Drafting correspondence and emails to send out on the Directors behalf.Monitoring the Directors emails to ensure that any urgent issues are bought to their attention or actioned as appropriateBooking travel both internationally and within the UK and preparing itineraries as and when requiredProcessing expensesScreening calls, welcoming visitors at reception and dealing with incoming and outgoing mail, including franking mail and booking couriers when requiredAssisting with the monthly company and operations meetings which includes minute taking and distribution of relevant documents / minutes prior to the meeting.Raising purchase orders as and when required using SAGEBooking meeting rooms, catering, and conferencing facilitiesDealing with external recruitment agencies and the induction process for all new starters.Organising and recording training for the company and liaising closely with external suppliers.Updating the company intranet.Organising company events.Supporting the Managing Director when his assistant is on leave.Acting as main point of contact for all health and safety issues.Liaising with external facilities providers to ensure the office is a productive/cost effective place to work. Entailing shared responsibility for a safe working environment which complies with legal requirements. Show less

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  GXO Logistics, Inc.

  May 2011 - Mar 2022

  Learning and Development Coordinator
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  XPO Logistics Europe (Formerly Norbert Dentressangle)

  Jun 2011 - Jan 2022

  Learning & Development Co-ordinator

  Planning, managing and recording of all operational training on a weekly basis ensuring maximum efficiency of the available training budget and that the flexibility of the workforce is maintainedManaging the learning and development training budget including verifying the accuracy of weekly training hours recorded, ensuring training is delivered within budget and completing the monthly training reportIdentifying training needs, designing and reviewing training manuals and producing additional training materials where necessaryRecruiting and inducting trainers ensuring that a multi-skilled training team is maintainedPlanning and facilitating monthly trainers meetingsLiaising with external training providers sourcing suppliers, procuring services and negotiating pricesMaintaining all training records (electronic and paper based) accurately including ensuring any legislative needs are met in terms of mandatory training and refreshersCo-ordinating specific programmes including the Princes Trust, NVQs, Key Skills and ApprenticeshipsProviding support for the assessment of the Investors in People accreditationOne Team site Service Champion which involves promoting One Team on SiteSite engagement champion Show less

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  Pure Data Centres Group

  Mar 2022 - now

  • Learning and Development Manager

    Feb 2024 - now

  • Learning and Development Specialist

    Mar 2022 - Feb 2024