Michelle Belli

Experience

• 

  Lorillard Tobacco Company

  Jul 1988 - Oct 1989

  Legal Secretary

  Supported Associate General Counsel. Created documents, memos and letters from dictated notes and dictaphone. Answered phones, distributed mail, travel arrangements and coordinated meetings.

• 

  American Cyanamid

  Oct 1989 - Jan 1995

  Supported the Manager of US Formulations Department and 29 team members. Produced technical scientific reports, memos and spreadsheets for the department. Updated Standard Operating Procedures in accordance with Good Laboratory Practices (GLP). Domestic and international travel. Supported three managers of the Safety & Loss Prevention, Safety Industrial Hygiene and Security Departments. Coordinated monthly safety meetings and respiratory training, created and distributed monthly safety newsletter employees. Issued security badges. Member of the on-site First Aid Squad and the Hazmat Team. Became a certified as an EMT and in confined space entry.

  • Administrative Assistant - Formulations Department

    Jan 1992 - Jan 1995

  • Sr. Secretary - Safety and Loss Prevention

    Oct 1989 - Jan 1992
• 

  Liposome Company

  Feb 1995 - May 1996

  Administrative Assistant - R&D

  Supported the Vice President of Research, two Executive Directors and 35 members of the Research Group. Updated weekly projected man-hours for our research employees. Produced memos, technical reports and scientific presentations using Excel and PowerPoint. Established and maintained the company’s research library and regulatory files. Scheduled and organized department seminars, meetings and interview schedules. Domestic and international travel.

• 

  Nextran, Inc

  May 1996 - Apr 1998

  Administrative Assistant - HR and Purchasing

  Primary support to the President/CEO, Director of Business Development, Manager of Safety & Facilities and the Manager of Human Resources. Coordinated benefits enrollments and maintain benefit policies for 75 employees. Purchased laboratory equipment and office supplies and maintained the company’s purchasing and inventory databases.

• 

  LA Weightloss

  Nov 1998 - Nov 2003

  Benefits Coordinator

  Oversaw Health, Dental, Life, Section 125, 401k, AFLAC, credit union programs for over 1000 employees. Prepared annual EEO1 discrimination testing and coordinated 5500's. FMLA administration, COBRA administration, tracked leave time for all employees. Employment verification. Produced miscellaneous HR related correspondence. Handled building security system. Supervised receptionist and mail clerk. Special events planner – Annual Holiday Party and Company Picnic.

• 

  LA Fitness

  Nov 2003 - Dec 2004

  Certfied Personal Trainer

  Instruct new members on proper usage of equipment.Create personalized exercise programs for clients using a variety of techniques which included plyometrics, core training, cardiovascular and weight training to keep interest. Maintained a client base of over 20 clients which allowed my director to reach his sales goals.

• 

  Charles River Laboratories

  Dec 2003 - Jan 2004

  Temp - Human Resource Assistant

  Performed Initial On-Board Training for all new employees. Oversaw health, dental, STD, LTD, Life, section 125, tuition reimbursement program, and workers compensation claims. Performed employment verification, administration of 401K, and weekly input of payroll. Updated CV's and job descriptions database for all employees. Managed general office functions.

• 

  Premier Office Solutions

  Jan 2005 - Aug 2006

  Project Coordinator

  Prepared proposals and created purchase orders, coordinated with vendors and manage furniture projects, worked with the design team and the client to complete projects on time. Scheduled the delivery and installations of office systems for 6 additional salesmen.

• 

  Teva Pharmaceuticals

  Aug 2006 - Jan 2019

  Hands-on management of senior-level calendars, ensuring no conflicts in travel arrangements and clear directives when scheduling appointments. Plans domestic and international internal and external meetings including travel planning, transportation, hotel accommodations and catering. Books complex domestic and international travel itineraries, coordinating departmental activities. Record keeping; database follow-up. Point of contact managing flow of information and documentation to executive leadership team - screens phone calls, opens and sorts mail, and summarizes correspondence and reports, proactively editing correspondence before passing to executive officers. Highly organized; prioritizes multiple projects as executive coordinator; team collaboration. Applies computer and critical thinking skills when needed to analyze financial data and creates reports identifying executive-level concerns.• Tracks and escalates time-sensitive activities and corporate charges.• Timely reconciliation and submission of expense reports. • Updates departmental organizational charts. • Conducts timekeeping for department employees; maintains paper and electronic records. Show less This position was a interim position while the company was reorganizing after an acquisition and my job was relocated to New Jersey. Handled a large volume customer inquiries by locating resources for problem resolution and designed best-option solutions both over the phone and via email Dealt with customer complaints by calming angry callers and repairing trustProvided patient assistance for customers who were unable to pay for their medicationPlaced customer order Emergency drop ship to hospitals Created new accounts Updated licensing Show less • End-to-end management and project prioritization of 105+ trade shows, events and large sales training meetings per year.• Dynamic scheduling capabilities; superior exhibit handling; consistent skills in registration and space selection; solid ability to manage catering, billing, payments, budget, vendor/3rd party coordination, and securing of supplies and materials. Arranges for stages, lighting, concessions, and transportation for guests and attendees; conducts surveys with the attendees.• Builds relationships with customers and internal stakeholders - staff, leadership team, external partners, vendors• Plans annual customer appreciation events and off-site meetings including assisting with travel plans and hotel accommodations, transportation and catering.• Creates custom sales presentation for quarterly reviews and tradeshows using Excel and Powerpoint; other correspondence.• Assists team with managing schedules, logistics, agenda, and meeting appointments. • Ensures adherence to FDA laws and policies for promotional literature and swag.• General administrative support to the C-suite. Show less I provided support to Sr. Director and his direct leadership team .Meeting and event planning for over 5 large Sales meetings during the year of over 400+ attendees. Extensive Travel Budget planning for eventsVendor/Customer relationsBooking and management of complex domestic and international travel arrangements/itinerariesDepartment timekeepingPrepared and maintained documents using word, excel and powerpointManagement and timely reconciliation and submission of expense reportsMaintained several highly complete and changeable calendars Show less Served as administration support to the Senior Director of Finance and Director of New Product Planning and Market Research. Scheduled appointments and maintain calendars; schedule, coordinate and facilitate meetings, assist in the interview process and trained new administrative assistants. Domestic and international travel arrangements through CWT, expense reporting on CONCUR, monthly P-Card reconciliation. Kronos administrator. Created and distributed daily sales report to members of our finance and sales departments.Coordinated hardware and software requests and the set up for new workstations and offices for all new employees. Member of the Grant/Donation committee, coordinate meetings, process requests, create check requisitions, update database and send out correspondence. Show less Support Senior Directors and Specialists in the group. Coordinate travel arrangements for staff and visitors. Provide immediate and effective customer service and response to basic inquiries. Direct client needs to appropriate HR Professionals. Expense reporting on CONCUR. Manage general office functions: mail distribution, supply management and ordering, general equipment maintenance. Monthly P-Card reconciliation.Meeting set up and pre-presentation arrangements. Assist in organizing employee activities/functions. Back up support to the Executive Assistant to the VP of Human Resources. Show less

  • Executive Assistant, Global Commercial IT

    Jun 2017 - Jan 2019

  • Senior Customer Service Representative

    Jul 2016 - Jun 2017

  • Executive Assistant, Sales and Marketing

    Apr 2013 - Jul 2016

  • Sales Coordinator/Administrative Assistant, Shared Services Sales Operations

    Nov 2007 - Apr 2013

  • Administrative Assistant – Finance and Market Research, Teva Specialty Pharmaceutical Division

    Mar 2007 - Nov 2007

  • Human Resources Assistant II

    Aug 2006 - Mar 2007
• 

  Merck

  Feb 2019 - Oct 2021

  Executive Assistant - Global Vaccines