Sarah Davis

Experience

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  Hartshorne's Volvo

  Nov 2003 - Jan 2006

  Senior Administrator
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  Balfour Beatty Construction

  Jan 2006 - Mar 2011

  Project Administrator

  • Production and typing of documents • Manage reception and switchboard• Dealing with incoming and outgoing post via registers• Excel spreadsheets, cost reports• Creating power point presentations• Managing holiday and sickness charts• Booking travel requirements for management and staff• Event management for up to 250 people• Meeting organisation, set up and clearance• Meeting minutes• Maintain a filing system, document control • Manage archiving procedures• Manage notice boards/ poster creation• Post control and arrange couriers• Assist on production of regular KPI reports, compile statistics – Risk Matrix, Citrix• Customer and Client liaison working with schools, councils, residents and consultants• Dealing with sub-contactor companies• Production of requisitions and manage plant tickets, site deliveries• Help HSEQ team with office and site H&S management• Beginning to end process control of site setups • Input Labour Staff Timesheets• Maintain stationary and kitchen supplies• Deal with Petty Cash• Participate in project reviews, walkthroughs, inspections and acceptance process.• Manage and maintain Customer Service Helpdesk including input of project data, co-ordination of proforma responses, input of event and defect data – as well as monitoring SLA periods Meno dettagli

• 

  Mamela Media

  Jan 2011 - Feb 2014

  Office Manager

  Diary Management of Directors and Business Development ExecutivesPlan itineraries, book car rentals and accommodation for Directors weekly trips to JHBSource information and research as requestedClient LiaisonDraft contracts for clientsMeeting Minutes/Typing Letters and DocumentsPowerpoint PresentationsPhone Media agencies and request updated staff lists, updating client lists where relevantSend out monthly newsletters via e-mailGenerate billings lists from contracts on fileMonthly Invoicing – Process on PastelSend out monthly invoices and statementsReconning financial accounts, Run statements, Issue credit notesFollow up on client queries regarding CI’s/Late paymentsCheck incoming supplier invoices to see whether company/vat no/amount/board code are correctBasic Pastel KnowledgeLiaise with couriersFiling and scanning of paperwork in a timely, neat and correct mannerManagement of holiday chartMaking and receiving of business calls after hours/weekends and following up on the queriesArrange printing and flighting of artworkObtain flighting pictures and forward to client in Powerpoint slideFeedback to clients on production costs Request quotes from production suppliersFollow up on jobcards regarding illumination, billboard installation or maintenanceFile contracts and brokers agreements as received from production departmentCheck credit card balances twice a monthCheck credit card slips against statement making sure all slips are accounted forGenerate an excel spreadsheet for cardholder to allocate what expenses were forCash booksMonthly RentrollGenerate spreadsheet for what needs to be invoiced by suppliersProvide remittance list of what has been paidCalculate rep commission once sales list has been received and signed off by Financial DirectorSales admin, update rep client lists and contracts soldBook appointments for repsPerform other functions within your capabilities, if and when the need arises Meno dettagli

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  TVPC Film & Media

  Mar 2014 - Mar 2015

  Production Manager

  Production & Operations Manager in TV, Digital and Live EventsTVPC Media• Pre Production: work alongside senior production staff to examine script & programme ideas• Put together production schedules & budgets based on requirements of Exec Producer or Client• Make sure productions run to schedule• Keep within production costs and budget guideline• Reporting to Senior Producers• Hiring crew, contractors and suppliers, negotiating costs• Final approval on bookings, locations, equipment and supplies• Diary Management of Directors, Marketing Department, Producers and Editors• Manage production teams • Plan itineraries, book car rentals, issue per diem and accommodation for Crew • Source information and research as requested• Client Liaison• Meeting Minutes• Feedback to clients on production costs • Request quotes from production suppliers & crew• Arrange access requirements, permits, car parking• Problem Solving during pre prod, filming and post prod• Rescheduling• Following H&S guidelines and submitting Risk Assessments• Proposals in Powerpoint• Raising PO’s with Accounts Team• Gathering invoices from crew and suppliers• Driving for site location recces, shopping for props suppliers, arranging lunches• Weekend and evening work and administrative items over and above when required Meno dettagli

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  Cambridge & Counties Bank

  Jan 2015 - now

  Executive Assistant

  Executive Assistant to the CEO