Kelly Allnutt

Experience

• 

  Darcars Toyota

  Jan 2001 - Jan 2004

  Sales
• 

  Gaithersburg Courtyard Marriott

  Mar 2002 - Sept 2005

  Accounting Assistant

  • Processed guest payments for room charges.• Reconciled all front office cash accounts and total outstanding charge postings.• Reviewed all employee time entries and expense reports, including reconciliation and receipt collection. Assisted in bi-weekly payroll processing.• Generated night audit counter reports each morning for the General Manager and Headquarters review.• Reviewed, coded, and approved weekly AP invoices. • Monitored and tracked in-house budgets, prepared reports for General Manager. • Reconciled month-end closes.• Resolved guest issues. • Managed the General Manager's complex and frequently changing travel arrangements and meeting schedules.• Recorded minutes from staff meetings and tracked completion of all employee's action items.• One Saturday a month acted as Manager on duty resolving any issues with guests and staff. Show less

• 

  NOYES AIR CONDITIONING CONTRACTORS, INC

  Sept 2005 - Mar 2006

  Receptionist

  • Answered and directed all incoming calls to proper departments.• Provided professional reception service and managed the front waiting area, ensuring all guests were comfortable.• Enter all new employees into the State directory of New Hires Reporting.• Maintained and distributed company phone lists. • Using template created and mailed all service contract renewal letters. • Managed incoming payments, properly tracking and entering them into the database to maintain accurate records.• Handled all inbound and outbound mailings. • Processed all certificate of insurance requests. • Generated purchase orders as needed to assist purchasing, coding to the correct GL department, assisted in PO data entry.• Matched all packing slips to purchase orders, made corrects as needed to the pricing, quantities, and GL accounts, scanned the packing slips into the database, and matched with AP invoices.• Reconciled monthly AP statements.• Ordered and distributed office supplies.• Assisted Sales as needed. Show less

• 

  Noyes Air Conditioning

  May 2006 - Jan 2008

  Accounts Payable/Accounts Receivable Manager

  • Maintained vendor files in the database. • Processed payables invoices, consulting with buyers on price discrepancies and quantities.• Corrected GL coding errors for posting accuracy.• Selected and processed AP checks weekly, taking advantage of discounts.• Processed and posted all manual checks. • Reconciled and paid all credit card accounts.• Maintained monthly GL distribution spreadsheets.• Reconciled monthly AP statements.• Renewed vehicle registrations.• Maintained District of Columbia Multi-Vehicle Fleet ticket service program.• Paid online camera and parking tickets, charging to appropriate departments.• Entered new hires into the Insurance Company online portal.• Enter all new employees into the State directory of New Hires Reporting.• Assisted with 401k Loan processing paperwork for employees.• Entered all quoted projects into the database and billed on completion.• Using template created and mailed all service contract renewal letters. • Backed up purchasing o Issued Purchase Orders o Submitted Equipment Orders o Submitted material orders for mechanics Show less

• 

  Noyes Air Conditioning

  Dec 2010 - Jul 2019

  • Oversaw multiple projects across all phases of development. • Monitored workflow and made timeline adjustments as needed.• Developed status reports, cost estimates, and resource plans. • Calculated and entered change orders after customer approval. • Managed daily schedule for all projects, communicated with the field personal and customers. • Processed mechanics daily project paperwork.• Performed necessary steps to open and close the building and mechanical permits.• Generated and supplied submittals to the customer for approval.• Coordinated with purchasing, tracking all equipment orders and deliveries. • Responsible for creating and submitting daily work logs to customers. • Worked with customers to smooth out any issues with the project. • Responsible for creating subcontract agreements and managed all required paperwork. • Provided warranty and closeout paperwork for each project.• Performed project close-out walk-throughs with customers.• Created original equipment manufacturer (OEM) binders and delivered them to the customer. Show less •• Answered incoming customer service requests and entered required information in the database. • Dispatched 40 mechanics daily. • Prioritized calls by importance and urgency. • Communicated arrival times to customers. • Acted as an advocate for our customers by working collaboratively with internal departments to resolve any service concerns or issues. • Performed AR duties including all company invoicing, investigating customer disputes, and billing discrepancies. (T&M, Service Contract, Quoted Projects, and AIA)• Tracked delivery of all equipment and material purchases for scheduling. • Entered all quoted projects and change orders into the database.• Oversaw multiple projects across all phases of development. • Issued and properly coded purchase orders for service department orders. • Created and implemented a Canvas training guide for new hires. • Entered all payroll hours into the database, maintaining accuracy for payroll processing. • Scheduled all monthly preventative maintenance visits.• Processed service contract renewals in the database.• Posted job cost transfers as needed. • Backed up salesmen by writing quotations as needed.• Assisted in new hire screening and interviewing process.• Trained new hires in the service department.• Created SOP's for the service department and accounting, streamlining processes.• Assisted as needed in the warehouse, receiving packing slips and logging incoming orders. Show less

  • Junior Project Manager

    Oct 2018 - Jul 2019

  • Senior Dispatcher

    Dec 2010 - Oct 2018
• 

  NAC Mechanical Services

  Jul 2019 - now

  Responsibilities• Strategize, implement, and oversee processes for increased productivity and growth• Design daily operational plans, producing operational objectives of the finance-accounting team• Manage employee activities, providing suitable resources• Establish and grow relationships with appropriate partners with all levels of management teams and employees.• Establish cost parameters and manage the overall P&L of this company and division• Maintain the performance of the finance and accounting team and plan along with periodic closeouts• Supervise employee production and counsel toward improved efficiency with internal processes adhere to proper guidelines• Provide appropriate data analytics of the finance-accounting and business operations to appropriate management teams• Assist federal, state and municipal filings of taxes, licenses and all other associated administrations.• Work with the finance and accounting team to develop near and long-term strategic initiatives• Participate in competitive analysis and strategy development of process and improvement implementation• Support operations and finance-accounting teams with any business areas to improve and make better Show less • Managed incoming payments, properly tracking and entering them into the database to maintain accurate records.• Created new customer accounts in the database and made changes as needed.• Created new sites in the database. • Performed AR duties including invoicing, investigating customer disputes, and correcting all AR billing discrepancies. • Maintained all vendor accounts online, including monthly reconciliation, renewal payments, and recertifications. • Updated customers with new licensing copies and information. • Answered all requests for W9’s. • Completed new customer qualification paperwork/packets.• Performed account audits, adjustments, and write-offs. • Provided supporting documents for external audits. • Prepared customer statements, collection letters, and refunds. • Contacted delinquent customer accounts and tracked aged items daily. • Entered all quoted projects and change orders into the database.• Calculated and posted all job cost transfers. • Processed all certificate of insurance requests. • Supplied certified payrolls as needed.• Processed all Lien Waivers as required. • Notarized all AR Documents. • Closed all sales in Salesforce. • Assisted AP as needed. Show less

  • Business Manager

    Sept 2022 - now

  • Senior Accounts Receivable Specialist

    Jul 2019 - now