Ryan Melvin MCIEx ACMI

Experience

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  Rubberatkins

  Jun 2019 - Aug 2023

  Achievements and Accomplishments• Overhauled import export database to better suit HMRC requirements.• Took control of the Goods-In procedure and overhauled the process while interviewing and managing the Shipping/Receiving Operative.• Took responsibility for managing the fleet of electric vehicles used by the company and saving costs while doing so.• Improved existing documents to better handle inbound freight and introduced a clearing agent to streamline imports.• Introduced a freight vendor approval system to ensure minimal non-compliance instances and to eliminate non-approved clearing agents. Duties and Responsibilities• Process and dispatch orders in Epicor and manually when required, ensuring timely deliveries.• Manage the arrival of goods by coordinating with Goods-In, Production, and other internal teams.• Generate and verify all necessary paperwork, including Commercial Invoices, Packing Lists, and Certificates of Origin, for local and international shipments.• Arrange special transport for urgent production needs, procure quotations for large international shipments, and analyse courier pricing for cost-effective solutions.• Track overseas shipments daily, anticipate potential delays, and communicate updates to customers and buyers.• Adhere to Inward Processing regulations, maintain import/export databases, and monitor re-export deadlines.• Work closely with Inspection and Production teams to coordinate order dispatches and ensure packaging materials meet quality standards.• Support ISO 9001 compliance, drive efficiency improvements, and foster a proactive, results-driven workplace culture.• Assist the Dispatch team, provide support to the Logistics Team Leader, and contribute to achieving business goals and objectives. Show less Achievements & Accomplishments• Obtained SCQF Level 7, SVQ Logistics Operations during my employment.• Assisted in implementing new shared mailbox for better communication amongst internal and external shareholders.• Sole focal point for all UK domestic sales and subcontract transport movements. Duties and Responsibilities• Help process and dispatch orders, ensuring shipments go out on time.• Assist with receiving deliveries and coordinating with internal teams.• Prepare invoices, packing lists, and certificates needed for shipments.• Arrange transport, get shipping quotes, and compare courier prices.• Monitor deliveries, update customers on delays, and keep records up to date.• Assist with packing, stock checks, and maintaining compliance with company procedures. Show less

  • Logistics Coordinator

    Oct 2021 - Aug 2023

  • Logistics Assistant

    Jun 2019 - Oct 2021
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  STATS Group

  Aug 2023 - Dec 2024

  Logistics Coordinator

  Achievements and Accomplishments• Successfully implemented stringent processes and policies to improve departmental efficiency.• Successfully implemented KPIs to closely and accurately monitor freight vendor performance for review at regular QBRs.• Cut UK freight spend by over 74% due to new RFQ procedure.• Updated controlled documents and instructions to promote better compliance across STATS Group entities globally.• Introduced customs entry checklist to ensure compliance with customs agents to assess performance.• Introduced import green light procedure to better capture inbound freight and to avoid unexpected costs.• Overhauled and reviewed dangerous goods receiving and packaging process to improve safety and legal movement of dangerous goods.• Reduced average transit time of domestic shipments by 50% and international shipments by 63% attributable to better shipping practices and information conveyance. Duties and Responsibilities• Arrange road, sea, and air transport for UK and international deliveries, ensuring compliance with legal and shipping requirements.• Serve as the primary contact for all logistics-related matters within the UK organisation.• Collaborate with project teams to identify logistics requirements and potential challenges early in the process.• Prepare commercial invoices, export/import certifications, and offshore logistics paperwork while ensuring adherence to customs and legal regulations.• Work with transport providers to coordinate deliveries, monitor shipment progress, and report any damages or discrepancies to stakeholders.• Track and manage shipping costs, providing updates to relevant teams.• Highlight hazardous and export-controlled shipments to freight forwarders, provide MSDS documentation, and maintain records for HMRC reporting.• Participate in daily GEMBA calls, assist with expediting intercompany purchase orders, and liaise with project teams on schedule changes and equipment needs. Show less

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  Hunting

  Dec 2024 - now

  Senior Logistics Coordinator

  Duties and Responsibilities• Manage the shipping and transportation of equipment globally via air, sea, and road, ensuring timely and efficient deliveries.• Liaise with customers, suppliers, and agents to meet delivery requirements, resolve shipment delays, and address damaged goods.• Ensure adherence to HMRC regulations, manage import/export compliance, and verify the correct use of tariff codes, CPC codes, and Incoterms.• Obtain competitive freight quotes, monitor logistics supplier performance, and review freight invoices.• Maintain and reconcile import/export records, including MSS and DAN reports, ensuring accurate documentation for audits.• Apply for relevant Certificates of Origin (EUR1, Arab Certificates), and assign correct commodity codes and product origins.• Identify opportunities for operational improvements, write standard operating procedures, and enhance logistics systems.• Assist in managing logistics budgets, track costs, and analyse key performance metrics for reporting.• Work closely with sales, rentals, supply chain, and stores teams to align logistics operations with business needs. Show less