Audrey Hewson

Experience

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  St John's College, Cambridge

  Jun 1993 - Jan 2007

  Provided a comprehensive administrative and secretarial service to three Tutors and also worked closely with five Directors of Studies. Responsibilities included: - keeping the student files up to date and maintaining the current members’ database - co-ordinating interview timetables, including TSA test, meals and accommodation for interviewees - preparing decision letters and subsequent correspondence about joining the College- checking matriculability and financial status of offer holders- processing online applications (CamSIS) for undergraduates to take examinations under special conditions and/or early warning notices and during the examination period being ready to assist with undergraduates who become ill before or during the examinations- maintaining familiarity with the academic careers and tutorial problems of the students to enable correspondence and other queries to be answered effectively and to be able to act on the Tutors’ behalf or take messages when the Tutor is away- drafting letters and references for the Tutors’ approval- producing and keeping Excel spreadsheets up-to-date - producing the Guide to the Natural Sciences Tripos document each year- answering telephone and email enquiries, including those of a confidential nature- maintaining a yearly diary so that annually recurrent procedures are initiated. Show less Provided the Development Officer, Biographical Assistant and Master’s Assistant with full secretarial support- assisting with the paperwork involved with the Title A Research Fellowship competition- drafting correspondence and dealing with telephone, email and face-to-face enquiries from alumni, Fellows, students and colleagues from various departments (College and University)- database entry (Access)- setting up and maintaining a filing system- arranging meetings and setting up meeting rooms- copy typing and proof reading of The Eagle and Johnian News- updating the Johnian Office web pages on the internet- sending graduands details of Congregations, entering them for degrees, and liaising with the Praelector Show less

  • Tutorial Secretary

    Jan 1998 - Jan 2007

  • Development Officer's Secretary, Praelector's Secretary, Secretarial Assistant to the Master's Asst

    Jan 1996 - Jan 1998

  • Secretary

    Jan 1994 - Jan 1996

  • Office Assistant

    Jun 1993 - Jun 1994
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  St John's College, Cambridge

  May 2007 - now

  Following a department restructure, I am now responsible for the management and administration of the Student Services Office with line management responsibilities to 3 members of staff. Responsibilities include:- deputising for the Senior Tutor (where appropriate)- collaborating with the Senior Tutor in the drafting of reports and other papers- co-ordinating and superintending the work of the Student Services Officers- implementing decisions- developing computer facilities within the Team- responsible for maintaining accurate student data on CamSIS (University-wide Student Records Database) and CamCORS (supervision reporting system)- maintaining register of Scholars and organise Admission of Scholars Ceremony- co-ordinating examination entries and supervising examinations to be taken in College- responsible as College contact for the issue of the University Card to students, staff and Fellows Show less I am responsible for the management and administration of the Tutorial Office with line management responsibilities to 15 members of staff. Responsibilities include:- deputising for the Senior Tutor (where appropriate)- collaborating with the Senior Tutor in the drafting of reports and other papers- drafting Minutes of meetings- co-ordinating and superintending the work of the Tutorial Secretaries- implementing Tutorial decisions- developing computer facilities within the Department- responsible for maintaining accurate student data on CamCORS (supervision reporting system)- maintaining register of Scholars and organise Admission of Scholars Ceremony- responsible for the preparation of the Register of Electors for both students and Fellows- co-ordinating examination entries and supervises examinations to be taken in College- responsible as College contact for the issue of the University Card to students, staff and Fellows Show less

  • Student Services Manager (PA/Office Manager/Senior Administrator)

    Jan 2016 - now

  • Tutorial Manager (PA/Office Manager/Senior Administrator)

    May 2007 - now