Natalya Babayeva

Experience

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  AIT Travel Agency

  Apr 2005 - Apr 2010

  Travel Consultant

  Arrange reservations for airline tickets, hotels and cars using Galileo, Gabriel and Amadeus systems. Work with corporate clients from M-I Drilling fluids, Moody International, KCA Deutag and mainly for BP representative office (CWT). Arrange meet and assist and other special requirements for engineers.

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  CWT Azerbaijan

  Apr 2010 - Jul 2012

  Travel Consultant

  - Provide information on customs regulations, required papers (passports, visas, and certificates of vaccination), and currency exchange rates to international travelers- Liaising with travel partners, including airlines and hotels, to manage bookings and schedules, keep good client and supplier contact;- Perform all duties in accordance with company policies and procedures, including the Standard Operation Manual (SOM); complies with all applicable Aviation Administration (AA) and Department of Transportation (DOT) regulations- Responsible to complete ticketing functions (boarding passes, Flight Interruption Manifest (FIM), Special Travel Order (STO), re-board coupons) from our end. Inputs, reviews, and verification of information in the Company’s reservations systems such as Amadeus; Gabriel and Galileo;- Responsible for booking of hotels, reservation and excursions.- Document control (Check queue system, International Agreements, Time limits, Execution of Fare rules, booking file control etc).- Responsible to coordinate deliveries to customer and/or suppliers (YAPS, OCS, DHL) when needed/ Assist in cargo services and issuing waybills.- To co-ordinate all local hotels, car rental, tour bookings, MAAS and transit visa facilities; - To ensure CWT Works Browser (database) is updated regularly- Responsible to keep all Company information and personnel matters confidential- Managing budgets and maintaining statistical/financial records;- Sourcing products and destinations to meet consumer demands for bespoke travel and sustainable tourism;- Dealing with customer enquiries and aiming to meet their expectations; Show less

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  BP Azerbaijan

  Jul 2012 - now

  Personal Assistant to Head of Finance

  Manage calendars and meetings (schedule appointments and meetings appropriately without clashes,find meeting rooms ,print necessary materials for the meetings,arrange IT support when required)* Own and maintain Global Address, different distribution lists,Manage access to share point, share folder and e-room for SD partners* Organize Manager's and teams internal and external meetings -venue/room logistic, issuing agenda,inviting attendees, monitoring attendees responses. Instigate audio conference calls, video calls, visimet, lync,HIVE and tele-presences.* Responsible for registration in Immigration Service all foreign team members and members of those families and control WP/RP validation for Business development Manager /Commercial Operations Manager and VP of Souther Corridor.* Book and complete all travel arrangements including flights,hotels,hire car,taxis,currency,visas, exit letters etc.. Prepare detailed itineraries for each trip.* Track and complete Expense Reports on behalf of Manager, VP and Team leaders.* First point of contact for both internal and external visitors wishing to contact the Manager; answer telephone and ensure queries are dealt with effectively* Organize and Facilitate team special events such as Away Days;* Induct new staff and provide guidance / advice on work practices and departmental procedures to support their development* Prepare and edit various documents in Word; prepare and edit presentation slides( PowerPoint); prepare and edit spreadsheets in Excel; prepare and edit purchase orders and process invoices in commercial browser MAXIMO, SAP Systems, creation SRM confirmation.*1 year co-work with Tax&Customs Team-issuing tax receipts/certificates for expats, manage issuing declaration forms, cooperation with Government Representatives of Customs and Tax Departments. Show less