Noelle Voluntad

Experience

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  Burson-Marsteller

  Jan 1999 - Dec 1999

  Production Manager

  ManagerManaged production team operations for various marketing projects.Production ClerkPrinted, prepared and collated marketing materials.

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  Fidessa

  Mar 2000 - Oct 2006

  Administrative Assistant/Receptionist

  Administrative Assistant Reserved dinner reservations for C-level executives; organized catering for events, to include setup and breakdown of all internal executive meetings. Tracked catering expenses to stay below budget. Managed employee badge system, provided building access to visitors and maintained incoming/outgoing correspondence. Supported over 300 employees.ReceptionistDirected heavy call traffic, administered email and written messages, meet/greet and seat/serve incoming guests, maintained reception area and conference rooms. Show less

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  Fidessa

  Jan 2007 - Jan 2020

  Executive AssistantSupported C-level executive complex calendar management, provided thorough verbal/email communication, organized travel arrangements i.e. flight, hotel and car reservations, reconciled monthly corporate Amex expenditure and promptly submitted expense claims.Travel ManagerAnalyzed cost effective options reducing 2017/2018 travel spend by 30% by implementing automated travel booking system, while obtaining preferred hotel rates and utilizing travel contacts. Managed corporate apartments, negotiated leases; reduced spend by 6k per year. Furnished and designed apartment layout to facilitate employee relocations. Tracked travel-spend through MS Excel/Concur reporting. Improved efficiencies by implementing Pivot tables to simplify reports. Show less Operations SupervisiorSupervised facilities department team project allocation, resolved conflicts, effectively completed annual reviews and supported individual growth/opportunities. Designed procedures to expedite workflow by utilizing individual employee skill sets. Troubleshot building maintenance and HVAC issues, organized daily office walk through, capturing department concerns, addressed employee inquires, procured office materials for various departments, created purchase orders, obtained management approvals and oversaw shipping operations. Reduced office expenditures by 35% by negotiating vendor rates and streamlining office orders.Travel CoordinatorOrganized all regional employee related travel reservations, to include authorizations, flights, hotels and car services. Show less

  • Executive Assistant/Travel Manager

    Apr 2015 - Jan 2020

  • Operations Supervisior/Travel Coordinator

    Jan 2007 - Apr 2015
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  SimCorp

  Jan 2020 - now

  Workspace Experience Manager

  Oversee NA office operations and support 300+ employees including our senior management team in areas of travel and facilities management, business functions and engagement. Responsible for conceptualizing and implementing employee engagement programs and events, including DEI opportunities and am the biggest cheerleader for our company culture and vision for the future.