Priyanga W. Jayasekara

Experience

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  Doosan

  Sept 1998 - Feb 2002

  Operations & Administrative Assistant
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  Roughton International Ltd

  Mar 2002 - Aug 2005

  Administrative Officer (Office Manager)
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  UNOPS

  Oct 2005 - now

  Project Implementation: Ensuring adherence to UNOPS policies and procedures, supporting documentation preparation, monitoring project progress, identifying best practices and innovative approaches, and managing work packages as needed.Financial and Procurement Management: Monitoring budgets and cash flows, reviewing financial reports, coordinating vendor communications, and assisting in preparing amendments and budget revisions.Project Monitoring and Reporting: Contributing to project reports and documents, maintaining records, and assisting in preparing project completion reports.Coordination and Liaison: Collaborating with procurement and logistics units, liaising with PMO Team Members, and coordinating with the UNOPS Communications Officer.Knowledge Management and Innovation: Supporting the compilation of lessons learned and best practices, and contributing to knowledge building.Operational and Logistic Support: Following up with service providers and consultants, assisting in the preparation of ToRs, organizing project and stakeholder meetings, and establishing an internal control system for administrative actions.I will play a critical role in ensuring efficient project implementation, financial management, and coordination among stakeholders. Show less With the direct supervision of the Project Manager, the Head of Support Service will be responsible for supporting the Project Manager with the day-to-day operations and implementation of the projects under the UNOPS India. Maintains a close eye on the operational and financial performance, identifies probable issues that may need attention, supports in problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondences to stakeholders concerned and preparation of project reports. Furthermore, supervises and working in close collaboration with the programmes, operations and project teams in the respective office/s, in ensuring successful performance in project management.Summary of Key Functions/responsibilities are given below;1. Project Implementation2. Financial and procurement management3. Stakeholder management, coordination and liaison4. Knowledge management and innovation5. Development and Planning Show less Under the direct supervision of the Head of the UN Portfolio, and technical guidance of IPAS HR, this role ensures consistent delivery of efficient and effective HR services to the client office(s), interprets and applies HR policies, rules, regulations, and internal procedures to the management of key HR service lines and systems to support hiring managers in the sourcing, recruitment, selection, placement, realignment, and retention of the best available talent from internal and external sources.Furthermore, supervises and leads the personnel of the HR Unit, working in close collaboration with the programmes, operations and project teams in the respective office/s, in ensuring successful performance in HR management, Summary of Key Functions/responsibility are given below;1. Support for policy development and implementation2. Advisory Services3. Talent Acquisition and Administration4. Team Management 5. Knowledge Building and Knowledge Sharing Show less Under the direct supervision of Head of Support Services as well as the technical guidance of IPAS HR, delivers high-quality and consistent delivery of effective HR services to the Nepal Operational Hub and South Asian Countries:Support for policy development and implementation Contribute to HR policy development and corporate HR initiatives by compiling and maintaining data on trends, risks and opportunities and sharing local HR best practices.Provide technical or administrative services in support of HR initiatives for the attainment of business objectives in line with the corporate HR strategy. Advisory ServicesProvide guide HR-related systems and processes including but not limited to Recruitment, Contracts, Position Management, Benefits and Entitlements consistent with UNOPS rules and procedures.Talent Acquisition and AdministrationImplement talent acquisition activities in line with UNOPS policies and processes covering Recruitment, Onboarding, Performance Management, Learning and Development, Change Management, Salary and Benefits Administration, Contract Administration, Succession Planning and Out-processing.Provide technical inputs into, and organize straightforward components of, regional and national personnel realignment exercises, including job fairs, to ensure timely competency elaboration, sourcing, selection, placement of required talent and transitions as well as due process. Team ManagementSupport efficient planning and management of the HR unit, including drafting annual recruitment plans, implementing designated projects in line with the corporate HR strategy, overseeing personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business unit/s.Knowledge building and knowledge sharingOrganize, facilitate and/or deliver training and learning initiatives for personnel and other personnel on HR-related topics. Show less Provide support to the HR Officer, Head of Support Services, and South Asian Countries:Assist with compliance with UN rules and regulations within UNOPS policies, procedures and strategies Ensure implementation of internal controls and oversight of the HR management system.Collaborate in the development of practices that lead to improved HR management across the Hub. Support HRO/ HSS in drafting and reviewing personnel-related aspects of operational budgets and assist management and PMs with project planning and HR elements of projects.Initiation, processing, monitoring, review, and follow-up on actions related to the administration of the unit’s human resource activitiesFacilitate management of transparent and competitive recruitment and selection processes, including updating job descriptions, job classifications, VA, screening of candidates, organization and chairing of interview panels, and making recommendations on recruitment.Liaise with Bangkok Shared Service Center and assist in the management of personnel benefits and entitlements delegated to the LKOC HR Unit.Facilitation organization and conduct of training courses and workshops as per the learning and development plan. Project implementation and closure: • Ensuring UNOPS Policies and Procedures, Financial Rules and Regulations are adhered to for efficient project implementation and progress• Support the project procurement activities and ensure the procurement processes are undertaken according to the procurement manual and in line with the established procedures• Work in close collaboration with IPAS Finance project closure focal pointBudgeting monitoring and expenditure reporting:• Maintain all supporting project financial documents for audit and review processes• Assist in preparing amendments to Agreements and Budget Revisions• Verify and issue financial reporting for specialized agencies and UNDP (PDR), MSA. Show less Coordinate procurement processes including preparation of Request for Quotes, Invitations to Bid or RFQ documents, receipt of quotations, bids or proposals, their preliminary evaluation and processing of PO.Check submissions for Contracts, Purchase orders, Waivers and related documents prior for final approval.Assist with the preparation of a quarterly procurement plan and conduct procurement processes for contracts with firms following standard UNOPS rules and procedures. Liaise and provide support to LKOH's PM to promote efficiency, transparency, and value for money and consistency in obtaining goods and services.Support organization of project and stakeholder meetings and maintain records of same.Support the project team in the management of all contracts (Procurement, HR, Service Contracts etc) under the LKOHProactively coordinate/liaise with support units on all administrative matters related to contract management Liaise with the LKOH Team Members to complete project assurance related tasksEnsure conformity of project disbursement requests with procedures, work plans, and availability of resources for expenditurePreparation of ToR for required inputs in the projects with expert and/or client supportMonitor and apply all new developments of UNOPS policies, rules, and tools regarding budgeting, financial management, and accounting, HR, procurement, & travel. Provide practical, solution-oriented follow-up and support to needs expressed by the HSS, ensuring compliance with UNOPS policies and procedures.Contribute to effective teamwork and workflow management, propose and implement ideas that will improve the efficiency of the LKOH Team through optimization of workflow and standardization of processes.Prepare notes, guideline replies relating to or arising from the implementation of project finance procedures as well documenting best practice as a result of ATLAS/oneUNOPS implementation. Show less Provide operational support to meet the projects needs by delivering an agreed set of services in the areas of human resources, procurement, travel, and grants.Monitor and apply all new developments of UNOPS policies, rules, and tools regarding budgeting, financial management, and accounting, HR, procurement, and travel. Provide practical, solution-oriented follow-up and support to needs expressed by the HSS, ensuring compliance with UNOPS policies and procedures.Contribute to effective teamwork and workflow management, propose and implement ideas that will improve the efficiency of the project team through optimization of the workflow and standardization of processes.Maintain high quality and strong interactions with the HSS at all times. Provide clear and regular updates on progress to deliver the support services required.Project implementation and closure:• Ensuring UNOPS Policies and Procedures, Financial Rules and Regulations are adhered to for efficient project implementation and progress• Support the project procurement activities and ensure the procurement processes are undertaken according to the procurement manual and in line with the established procedures• Monitor overspent for Implementation ERP-Phase2.• Work in close collaboration with IPAS Finance project closure focal pointBudgeting monitoring and expenditure reporting:• Maintain all supporting project financial documents for audit and review processes• Propose budget revision and initiate corrective action• Monitor project budget and financial expenditure and all admin procedures in line with the work-plan• Monitoring budgets, delivery forecasts, cash flow and reporting on expense obligations to ensure that deliverables are met• Alert the PM or any financial shortfalls and over-expenditures• Assist in preparing amendments to Agreements and Budget Revisions• Prepare budget forecast and periodic financial reports.• Assist the PM in the preparation of project reports and docs Show less Provide operational support to meet project needs by delivering an agreed set of services in the areas of human resources, procurement, travel, and grants.Monitor and apply all new developments of UNOPS policies, rules, and tools regarding budgeting, financial management, and accounting, HR, procurement, and travel. Provide practical, solution-oriented follow-up and support to HSS, ensuring compliance with UNOPS policies.Contribute to effective teamwork and workflow management, propose and implement ideas that will improve the efficiency of the project team through optimization of the workflow and standardization of processes.Manage the relationship with HSS. Provide regular updates on progress to deliver the support services required.Project implementation and closure:• Follow UNOPS Policies and Procedures, Financial Rules and Regulations for project implementation and progress• Support project procurement activities and ensure the procurement processes are undertaken according to the procurement manual and in line with established procedures.• Monitor overspent for Implementation CAP & ERP.• Work in collaboration with IPAS Finance project closure focal pointBudgeting monitoring and expenditure reporting:• Maintain all supporting project financial documents for audit and review.• Propose budget revision and initiate corrective action• Monitor project budget and financial expenditure and all admin procedures in line with the work-plan• Monitor budgets, delivery forecasts, cash flow and reporting on expense obligations to ensure deliverables are met• Alert the PM or any financial shortfalls and over-expenditure.• Assist in preparing amendments to Agreements and Budget Revisions.• Prepare budget forecast and periodic financial reports..• Assist the PM in the preparation of project reports and docs. 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