Elrenitta Artis, CMP, DES

Experience

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  School Nutrition Association

  Jun 2006 - Jul 2017

  · Team lead for creating and executing the logistics of all SNA meetings ranging from 80 to 7,000 attendees with a focus on cost savings and reductions within a $5-Million-dollar budget. · Primary contact for onsite logistics including but not limited to hotels, convention centers, florist, audiovisual, general service contractor and food and beverage. · Collaborate with Director of Meetings to oversee request for proposals with vendors, research and prepare for future meeting site selections and visits, develop budget projections and provide suggestions for potential speakers and entertainment for all SNA meetings. · Review BEOs and vendor proposal estimates to ensure all conference elements are communicated properly and costs are controlled. · Manage all affiliate events for SNA meetings including approval and placement for 50+ events per year. · Create and maintain a master space grid to allocate and maximize the meeting room function space for all SNA meetings. · Coordinate volunteer recruitment duties to include facilitation of training webinar, management of volunteer schedule and onsite supervision with SNA Local Volunteer Chair for the Annual National Conference (ANC). · Responsible for review and process of all post meeting invoices ensuring accuracy and cost savings. Show less · Primary logistical point of contact for all SNA meetings, including the Annual National Conference (ANC) which hosts 7,000 attendees, 800+ exhibitors and delivers 100+ education sessions. · Implemented SNA first mobile app at the 2013 Annual National Conference and managed the overall project timeline and deliverables to include the facilitation of the webinar tutorial and onsite management. · Served as the primary contact for up to 300 speakers annually managing acceptance, content and logistics · Point of contact for contracted entertainment for the Annual National Conferences, managing contract and rider requirements for artists such as Darius Rucker, Huey Lewis and The News and Big and Rich. Show less · Created an automated electronic registration confirmation using database technology. · Supervised and trained staff, volunteers and temporary hires regarding onsite registration policies and procedures for each of SNA meetings. · Primary liaison for all security heavy, high-profile keynote speakers for the 900+ attendee Legislative Action conferences to include but not limited to First Lady Michelle Obama and former President Bill Clinton. · Managed meeting registration process to include data entry of registration and confirmations, processing invoices, generating weekly registration reports, producing attendee rosters, printing badges and assembling registration packets for attendees ranging from 150 to 3,500 attendees. · Managed housing process including post event reconciliation, billing and hotel rebate invoicing for over 100 VIPs, staff, speakers and vendors. · Managed shipping and receiving for all conferences and events handling boxes and freight ranging from 20 to 200+ boxes. · Managed inventory of all meeting related materials including ribbons, tickets, badge holders, badge stock and registration folders. · Responsible for the content creation, messaging and timing of all meeting related activities via the SNA Meetings Twitter and Facebook social media accounts. · Primary point of contact for the SNA official travel management company. Show less · Developed a highly effective electronic call tracking system to track all incoming calls by category. · Greeted all visitors and ensured the guest registry was signed upon arrival. Announced arrival to appropriate party. · Reviewed all messages in general email and voice mailbox and distributed calls accordingly. · Managed member database of over 40,000 members, to answer member inquires and update membership records. · Processed continuing education units (CEUs) for member professional development credit Show less

  • Meetings Manager (Promotion)

    Nov 2015 - Jul 2017

  • Meetings Specialist (Promotion)

    Jul 2012 - Nov 2015

  • Meetings Assistant (Promotion)

    Oct 2009 - Jul 2012

  • Member Care Representative

    Jun 2006 - Oct 2009
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  Council of Chief State School Officers

  Aug 2017 - Apr 2018

  Senior Meeting Planner

  · Coordinates and manages all event logistics including but not limited to registration, housing, budgets, timelines, program presenters, ground transportation and audio visual for events ranging in sizes of 50-300. · Works with stakeholders and Contracts Coordinator to identify and make recommendations of event sites and room designs aligned with event specifications and conduct site visits as needed.· Ensures Travel Coordinator has the necessary information to support travel needs for assigned events.· Initiates and negotiates proposals with vendors and manage vendor contracts for assigned events.· Leverage technologies as appropriate to enhance the participant experience. · Facilitate post-event activities such as expense/bill reconciliation, staff debrief, vendor payment, data tracking, event summary and final budget reports in a timely manner. Show less

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  Marijuana Business Daily

  Apr 2018 - May 2019

  Event Manager
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  School Nutrition Association

  May 2019 - now

  Business Development Manager